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Accounting Office

The accounting office manages the financial functions of the College, including student receivables, student cash receipts, payroll and accounts payable. The accounting staff is available to assist students and their families with billing and tuition payment matters.

The accounting office is located on the second floor of Alumnae Hall, Room 213. Office hours are Monday through Friday, 8:30 a.m. to 5 p.m.

The mailing address is: Hood College, Accounting, 401 Rosemont Avenue, Frederick, MD 21701

Telephone: 301-696-3607

Four Fast Facts

  1. Financial Responsibility

    Students incur a financial obligation to the College upon registering for classes. Payment is due by the specified due date of each semester, or at the time of registration if after the semester’s due date. A balance remaining due on a student’s account at the end of the first week of a semester will be considered delinquent and subject to late fees.

    If a student fails to officially withdraw from courses by completing a withdrawal form in the registrar’s office on or before the specified deadline dates, the student is responsible for all tuition and fees associated with the registration. Failure to attend classes or pay by the due date does not constitute an official withdrawal.

  2. Statements

    Student billing statements will not be printed on paper and mailed to the student. The student will access their billing statement via Self Service. The student is also able to give their parent access to the ebilling system when accessed through Self Service.

    The billing statements will be available for viewing by July 4, 2015 for the Fall 2015 semester and December 4, 2015 for the spring 2016 semester.

  3. Payment Methods and Due Dates

    Payments may be cash, personal check, Visa, MasterCard, or ACH debit. Online payments may be made with a Visa, MasterCard or Discover by going to

    The fall semester due date is Aug.15. The spring semester due date is Jan. 15.

  4. Monthly Payment Plan

    As a convenience, Hood College offers families the opportunity to pay tuition bills over a four-or-five-month period covering one semester. There is a nonrefundable application fee of $30 for the plan. To enroll, visit The last day for enrollment for the four-month plan during fall semester is August 1, 2015. The last day of enrollment for the five-month plan during fall semester is July 1, 2015.

Student Billing Information

Comprehensive Fee

The comprehensive fee covers student engagement, academic records processing and technology and communications access.

Credits over 18.5

Students wishing to enroll for more than 18.5 credits must obtain permission from the Committee on Academic Standards and Policies, and will be charged additional tuition on a per credit basis for credits over 18.5.

Special Course Fees

Certain courses require field trips or laboratory materials, the costs of which are prorated among the students currently taking each specific course.

Financial Aid

The financial aid office is required to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed or take a leave of absence prior to completing the semester. A pro rata schedule is used to determine how much federal aid the student has earned at the time of withdrawal up through 60 percent of the semester. The portion of unearned aid must be returned to the federal programs. When unearned aid is returned, a student may owe the College additional funds. Refer questions to the financial aid office at 301-696-3411.

Late Fees

The accounting office must receive full payment by the due date or late fees will be assessed. A two percent late fee, not to exceed $250 will be applied to all unpaid balances on the first day the following month. Please refer to the accounting website for additional information: Please note that late fees are subject to change. Transcripts, grades and registration for future semesters will be held until all financial obligations have been paid in full.

Meal Plans

Please refer to dining services at for meal plan descriptions.


Overpayments, account adjustments or excess financial aid may result in a credit balance on your account.

Initial refund checks will be processed within the first three weeks of class. Subsequent refunds are processed each week as financial aid is disbursed and will be distributed via campus mail or mailed to the billing address on file. Please notify the Accounting Office in writing if you would like your refund check to be applied to a future semester’s charges. There are no refunds of the comprehensive, student teaching or Chalk and Wire fees.

The College does not provide advances on financial aid refunds. All students should be prepared to arrive on campus at the start of each semester with funds to purchase books and supplies.

Withdrawal refunds are determined by the effective date noted on the change of status or leave of absence form filed with the registrar’s office.

For an overview of Hood’s refunding policy, please see the accounting office website at