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• Tuition, Fees & Other Charges 2009-10
• Tuition Due Dates 2009-10
• Other Payment Information»
  • Financial Responsibility
  • Payment Methods
  • Payment Plan
  • Late Payment Charges
• Refund Checks
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• Accounts Payable
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Accounts Payable

Contact: Teresa Conklin, conklin@hood.edu

The accounts payable function is responsible for paying and tracking invoices for vendors and expense reimbursements for employees.

• Invoices: All invoices submitted for payment must be approved at the vice president level. Submit original invoices with an authorized signature designating approval and the appropriate general ledger account number for the charge.
  
• Check Requests: A check request should be made if you are seeking reimbursement for a personal expense or any disbursement not processed through the usual purchasing procedures such as subscriptions, professional fees and honoraria. All check requests require approval at the vice president level and original supporting documents (receipts, invoices, etc.). Check requests that are not accompanied by appropriate support or approval will be returned to you.
  In rare instances, you may need a cash advance for a specific activity. A full accounting of the use of the funds and all supporting documentation must be provided to the Accounting Office as soon as it is available. Any unspent funds must be returned at this time.
  Travel expense reimbursements are subject to the College's travel expense policy.
  
• Forms:
  • Check Request
  • Check Request for SGA
  • Expense Report