Contact: Teresa Case, caset@hood.edu
The accounts payable function is responsible for paying and tracking invoices for vendors and expense reimbursements for employees.
- Invoices: All invoices under $10,000 must be approved by the budget manager in charge of that budget. Invoices over $10,000 must be approved by a Vice President or the President. Submit original invoices with an authorized
signature designating approval and the appropriate general ledger
account number for the charge.
- Check Requests: A check request should be made if you are seeking
reimbursement for a personal expense or any disbursement not processed
through the usual purchasing procedures such as subscriptions,
professional fees and honoraria. All check requests require approval at
the vice president level and original supporting documents (receipts,
invoices, etc.). Check requests that are not accompanied by appropriate
support or approval will be returned to you. In rare instances, you may
need a cash advance for a specific activity. A full accounting of the
use of the funds and all supporting documentation must be provided to
the Accounting Office as soon as it is available. Any unspent funds must
be returned at this time.