Notes and News from the Director of Residence Life
It’s almost time for finals! While many students are excited about the upcoming spring break and the reprieve it offers from academics, finals are truly just around the corner. The semester has reached its halfway point and I encourage all of our residents to begin thinking about the time that remains. Thinking about exams may seem premature; however, some planning now will make the last few weeks at Hood less hectic and more enjoyable.
As many residents prepare to journey to new, and perhaps warmer, places during spring break, it’s important to remember that using basic common sense will ensure that vacation plans live up to expectations. Review the important safety tips included in this newsletter and, above all, have a safe break.
For many of our students, spring break has become a designated time to give back. Hood has always valued the contributions our community makes to the larger society, and this year more than 30 students will be putting this value into action through Hood’s Alternative Spring Break program. While journeying to Florida; North Carolina; New Windsor, Md.; and the Gulf Coast, these students will be working to assist others in need. Projects range from preparing supplies for disaster relief and aiding migrant workers to working with Habitat for Humanity and assisting with social services agencies for those less fortunate. Anyone interested in becoming a part of Hood’s Alternative Spring Break program in future years should contact Rev. Beth O’Malley at email@example.com.
This newsletter also includes reminders about the spring break housing. Also included are important
dates, upcoming events and information about opportunities to connect with a roommate or roommates
prior to room selection. Information on room selection was sent to students’ Hood e-mail accounts Feb.
14. Please be sure to read that information carefully to understand this complex and important process.
Hard copies of these instructions will not be distributed.
For questions about these and other issues, do not hesitate to contact the resident assistants, area
coordinators or me.
Zachary A. Luhman
Director of Residence Life
SPRING BREAK REMINDERS
Spring Break is scheduled for March 12-20. All residents are reminded to plan accordingly. The
residence halls, houses and Sunset Apartments will close at noon Saturday, March 12 and will re-open March 20 at 9 a.m.
Residents are expected to complete the following before departing for spring break:
Take home all valuables
- Close and lock windows and doors
- Turn off all lights
- Turn off faucets if your room has a sink or bathroom
- Remove all trash from the room or apartment, including any food that m ight spoil over break
- Unplug everything in the room except the refrigerator
- If residing on campus, the last roomate to leave should post the checklist provided by the Office of Residence Life on the room door so staff knows all residents have departed
Please note that the above closing and re-opening times must be adhered to unless other spring break
housing arrangements have been approved. Students who depart late or return early without approval
will be charged additional fees. Students are reminded that staff members will be entering rooms after
closing to ensure the above has been completed.
The nonacademic sessions, or dry campus policy takes effect Friday, March 11 at 9 p.m. While this policy is in effect, no alcohol is permitted in the residence halls, houses or apartments, regardless of age. This policy remains in effect until March 2 at 8 a.m.
Spring Break Safety
Keeping the following simple guidelines in mind during spring break can help make vacations an
enjoyable experience. Above all, use common sense and avoid risky situations.
- Have a map of the area and consult travel agents and the wb about unsafe locations there.
- Designates someone at home as an emergency contact person and keept that information with you at all times. It's important to let that person know of all travel plans and contact information.
- The buddy system still applies to all age groups, in any situation and location. There is safety in numbers
- Carry a cell phone or buy a pre-paid phone in case of emergencies. Be sure to program local emergency numbers and personal emergency contacts into the phone.
- Don't keep any personal information, such as home address, in plain view while traveling.
- Leave valuable or expensive possessions at home. This includes jewelry.
- Keep credit cards and cash in different places and carry only the m inimum needed for each outing. Lock the rest in a safe place, such as the hotel safe.
- Be sure health insurance information is up-to-date. Check about illness treatment options while traveling, espicially if traveling abroad.
- Limit your intake of alcohol. Over indulging can lead to a number of problems, especially when away from friends and family or in a strange place. Be aware of, and abide by the local drinking age and related laws.
- If traveling to a warm and sunny location:
- Wear sunscreen; a nasty sunburn can ruin a trip.
- Keep hydrated by drinking plenty of nonalcoholic beverages throughout the day. Alcohol dehydrates the body and the hot sun can add to your misery.
- Don't swim alone.
Room Selection Reminders
Students were sent a lottery number for room selection through Hood e-mail March 7. Anyone
who has not received a number by March 8 should come to the Office of Residence Life in Whitaker, Room 221 to select a number as soon as possible.
Students who have medical, psychological or a disability related special housing needs (such as ground floor rooms, private bathrooms, single rooms and the like) for the 2011-2012 academic year are reminded that documentation supporting a request for accommodations is due to the Office of Residence Life by March 11 at 5 p.m. Request forms can be found online at www.hood.edu/campus-life/residence-life/forms-and-policies.html. A simple doctor's note is not sufficient for special housing accommodation requests. Documentation must be renewed each academic year, even if currently receiving accommodations. Requestors will be notified of the status of their request on March 21. Please see the online form and room selection materials (e-mailed to you Feb. 14) for more information.
Living-Learning Communities & Language Houses
Residence Life is pleased to announce the following student-led Living-Learning Communities for 2011-2012:
- Gender & Sexuality - Returning for a second year, this LLC focuses on learning about topics
under the gender studies umbrella. All members actively participate in learning and educating
one another and the greater Hood community. The Gender & Sexuality LLC will remain in
Meyran Hall next year.
- EARTH - New for 2011-2012, the EARTH LLC is designed to bring current environmental
issues into the light, to discuss them and to formulate various plans of action in order to help
remedy these problems, even if only on a small scale. The EARTH LLC will be in Coblentz Hall
In addition, the Honors House living-learning option will continue next year. Juniors and seniors in the Honors program are eligible to reside in this unique community located in the Marx Center.
Students who wish to reside in one of these LLCs, including the Honors House, must submit an
application by March 11 at 5 p.m. Applications are available now outside the Residence Life Office
(Whitaker, Room 221). Please refer to the application for additional details and the specific requirements
of each LLC.
Students interested in residing in a language house next year must submit an application to the Department of Foreign Languages and Literatures (Tatem, Room 222) by March 11 at 5 p.m. Language
house applications are available from that department. Please e-mail Jeanie Cronin (firstname.lastname@example.org)
for additional information and application materials.
Students interested in residing in the Sunset Apartments for 2011-2012 are reminded that applications are due March 11at 5 p.m. Applications, now available outside Whitaker Room 221, must include the names of all four students who wish to reside in the apartments. For more information regarding apartment eligibility and the approval process, please see the application.
All students will need to come to room selection with a roommate, or several roommates, in mind.
While those with junior or senior status next fall may be fortunate enough to select single rooms, it
pays to have a backup plan—and for those who will be sophomores next year, a roommate is required.
Students who attend room selection without enough roommates to fill the desired room will be placed in
the roommate pool and assigned a room and roommate over the summer.
Need a roommate? We can help! Attend one of the following events to meet others who need a
roommate, or roommates. These events will provide an informal atmosphere to meet others and discuss compatibility. Light refreshments will be served at each event.
Apartment Roommate Mixer
March 8, 9-10 p.m.
On-Campus Roommate Mixer
March 22, 9-10 p.m.
Whitaker 220 (Please not the location has changed)
Wednesday, March 9, 8 p.m.
Coblentz 2nd Floor Lounge
Not sure what you want to be when you grow up? Come create some SMART goals and take an online career assessment to assist pointing you in the right direction!
Snacks and Studying
Wednesday, March 9, 9:30 p.m.
Memorial Formal Lounge
Need some help with that biology or English homework? Connect with residents in your building by exchanging information about the different subjects. Bring your books and snacks will be provided!
Namaste: Part II
Tuesday, March 22, 9 p.m.
Meyran Formal Lounge
Continue learning about health and wellness. This time the program focuses on eating healthy foods and yoga demonstrations you can do in your room!
Name that Dame!
Tuesday, March 22, 8p.m.
Shriner Basement Lounge
Can you name women in history who have made significant contributions to society and helped advance the equality for women? Come to play a trivia-style game that tests your knowledge and win some great prizes!
Registration to Graduation
Wednesday, March 22, 9 p.m.
Smith Tiki Lounge
Get a refresher course on the steps you need to take to register for fall classes and/or prepare for
graduation this May.
Room lottery numbers sent to student e-mail accounts
Apartment Roommate Mixer, 9 p.m., Whitaker 220
Applications for Special Housing Options (apartments, language houses, Honors House,
Shriner suites, LLCs) due, 5 p.m.
Special Housing Accommodation (medical, psychological, disability) requests due, 5 p.m.
Dry Campus Policy in effect, 9 p.m.
Housing Closes for spring break, noon
Spring break, no classes
Housing re-opens 9 a.m.
Classes resume, 8 a.m.
Dry Campus Policy ends, 8 a.m.
Applicants to Special Housing Options notified of status
Special Accommodation requestors notified of status
Room selection floor plans posted outside Whitaker, Room 221
- March 22
On-campus Roommate Mixer, 9 p.m. Whitaker, Room 220
Early room selection (see room selection materials for more information)
Room selection for Shriner suites, apartments and class of 2012
Room lottery numbers e-mailed to current residents
Applications of students who want to reside in a Living-Learning Community due, 5 p.m.
Requests for special housing accommodations due, 5 p.m.
Language and Honors house applications due, 5 p.m.
College housing closes for spring break, noon
Spring break, no classes
College housing re-opens, 9 a.m.
Classes resume, 8 a.m.
Individuals approved to live in Language and Honors houses and Living-Learning communities notified
Early room selection for Language and Honors houses, LLCs and those elected to house council
Room selection for Shriner suites, apartments and class of 2012
Room selection for class of 2013
Room selection for class of 2014
Advising day, no classes
- April 4
Fall class registration begins for juniors and nongraduating seniors
- April 5
Fall class registration begins for sophomores
Hall meetings, all residence halls
Fall class registration begins for first-year students
Deadline for paperwork completion for students who used proxies to select rooms