Housing Accommodations

Hood College is committed to serving all students with disabilities in all aspects of their college life. Students with diagnosed conditions that rise to the level of a disability, who will be requesting accommodations and services at Hood College, must complete the accommodations request process prior to the approval of a housing accommodation.

Gender, Religious or Cultural request only (i.e., non-disability requests): 
 
A non-disability housing request does not go through the Office of Accessibility Services.

For a non-disability related housing request (i.e. gender, religious or cultural), the student must email Residence Life at residencelife@hood.edu

 

Additionally, you must contact Residence Life , not Accessibility Services for questions on:  

 

Housing Accommodations (disability requests only):

A student seeking reasonable housing accommodations must qualify in keeping with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the ADA Amendments Act of 2008 (ADAAA), and the FHAA (Fair Housing Amendments Act).  The Office of Accessibility Services, in consultation with the Housing Accommodation Committee, is responsible for evaluating whether to grant or deny a request for reasonable accommodation in college housing.

As a four-year residential college, learning to live in a community and share space with others is an integral part of students’ educational experience.  Hood College has a three-year residency requirement for full-time undergraduate students.

There are numerous campus locations that provide quiet spaces for studying (including study rooms in residential halls,  24-hour access to the Library-Commons & several academic buildings) that can also be reserved; therefore a request for a quiet, undisturbed space is considered a preference, not a medical necessity (i.e. including for ADHD and/or learning disability).  

Requests for particular housing assignments based on a student’s preference, rather than medical necessity, for a particular type of living environment, such as a certain type of room or building location or desire for a quiet, undisturbed place to study, will not be honored. A student's accommodation is considered after review of medical documentation, and when determined that a standard residential assignment is not a viable option for this student.

 

Students: 

(1) You are not making a request for a specific housing assignment, but rather a request for a housing accommodation based on a documented, ongoing disability and whose disability documentation illustrates clear and substantial barriers in the Hood College living environment, and for whom a standard housing assignment with a roommate is not viable.

(2)Single rooms are reserved for individuals whose documentation illustrates substantial needs (a medical necessity), and for whom a standard housing assignment with a roommate is not viable. 

(3) Hood College does not grant accommodations solely on the submission of documentation, and/or recommendations of medical/mental health care providers, but on the documented functional limitations posed by the student’s disability in Hood College residential housing. 

(4) Housing accommodations are determined on a case-by-case basis, and based solely on that individual student's medically necessary needs in Hood College's residential housing.

(5) Certain disabilities require documentation of current levels of functioning, thus housing accommodation requests do not automatically carry over to subsequent semesters. 

All Hood College students must have a housing contract before you can request a housing accommodation based on a disability.

 

Disability Housing Accommodation Process:

This multi‐faceted process and approval includes the student’s self‐disclosure and personal interview, the timely submission of detailed documentation of the disorder/condition, and an interpretation of the evaluation data. The Housing Accommodation form is required to be submitted for housing accommodation requests. The  medical provider will need to demonstrate the impact of the diagnosed condition on the major life activities that are directly connected to residence life housing, and provide information about previous accommodations and services used by the student related to the condition.

  1. Incoming new students and current students with first time request: complete this Accessibility Registration Form 

  2. The Housing Accommodation form (below) must be submitted.  

  3. Housing accommodations requested will be reviewed by the Housing Accommodation Committee when the Accessibility Services Registration Form and Housing Accommodation Form is received.   

  4. Housing Accommodations can only be provided once all necessary documentation is submitted.   

 

Housing Accommodation Form (PDF) to download for medical provider: REQUIRED documentation for all housing accommodations  

To be completed by the medical provider who is overseeing the care and treatment of your medical condition or disability is required for approval of accommodations.  

Housing Accommodation Form 

Housing Accommodation Form (with attached form for Assistance Animal)

 Documentation that will not be accepted: 

  • Notes handwritten on prescription blanks are not acceptable.  
  • Handwritten letters (even if on letterhead) 
  • Letters from medical provider even if on letterhead in lieu of the required Housing Accommodation Form
  • Medical case notes or records from patients/patient portals in lieu of the Hood College Housing Accommodation form and/or a letter (following the above listed requirements) 
  • Academic Accommodation Plans, IEP's and 504 Plans as documentation for a housing accommodation request

Deadlines & Submission:

In order to ensure that you receive appropriate accommodations, you must submit your housing accommodation request form by the deadline below. After the deadline dates (which allows for documentation review and communication with care providers), the standard housing assignments process will take place; so it is critical for housing accommodation requests to be submitted by the deadline. This deadline was established to provide the Housing Accommodation Committee with sufficient time to review requests and for consideration to be given to specific housing‐related needs before the room assignment process for all students takes place.

All approved housing accommodations must be reapplied for the next academic year and updated medical documentation may be requested.

  • Continuing/Returning Students for 2021-2022 academic year: March 12, 2021 
  • Incoming New Students/Current Students New Request (Fall 2021 Start): July 1, 2021 
  • Incoming New Students/Current Students New Request (Spring 2022 Start): November 30, 2021 

Housing accommodation requests are not reviewed as received & reviewed once the Accessibility Services Registration Form & the Housing Accommodation Form are both received. 

The Housing Accommodation Committee will strive to determine and, for those deemed eligible, meet newly arising needs for housing accommodations as soon as reasonably possible given the limited availability of housing options following the assignment process. If accommodated housing is granted, but unavailable, the student will be placed on a waitlist until such housing becomes available.

The Housing Accommodation Committee meets biweekly only. It may take two weeks or more (depending on time of year) to review housing accommodation requests.

Housing Accommodation Committee meets biweekly during these times of the year:

SUMMER:    mid-May  to  last of week of July

FALL:          2nd week of September to last week of November

SPRING:     2nd week of January to last week of April

NOTE: Housing Accommodation Committee cannot meet during the 3 weeks leading up to the start of a semestertherefore requests submitted after the July 1 deadline may not be reviewed until the second week of the Fall semester.​​​​​  

If a request comes after the requested Housing Accommodation timeline as indicated on the Housing Accommodation Form and here on the Residence Life Housing Accommodation web page, especially after the start of a semester, no guarantee that an accommodation request can be met at the time of the request, including an Assistance Animal, due to space limitations.

 

Assistance Animals (Emotional Support Animals & Service Animals) in Hood College Residence Halls:

Click here to learn about assistance animals. 

Policy and Guidelines for Service Animals and Emotional Support Animals

 

You must contact Residence Life for: