Move Out

Important Dates

Saturday, May 4 through Saturday, May 11

24-hour quiet hours in all residential areas for final exam preparation

Saturday, May 11 at noon

Residence halls close for students (except graduating seniors). Non-graduates must depart within 24 hours of their last final or by the above deadline - whichever comes first. Only graduating students, RAs, and those few students with rare extended stay approval are permitted to be in college housing after this date. For extended stay permission, students must pay $30 per day and must submit a request at this link.

Saturday, May 18 at 10 a.m.

Commencement Ceremony

Sunday, May 19

Summer housing residents move into their summer assignment any time after 9 a.m.

Residence halls close for graduating seniors at 2 p.m.

Preparing to Depart

During the two weeks prior to final exams, you are required to meet with your Resident Assistant to complete an assessment of your room. Before leaving, you will need to clean your room and remove all of your belongings. Return your room key to the Whitaker Campus Center Switchboard as you depart campus. Campus Safety charges a $100 unreturned key fee (to change the door’s lock).

After Residence Life Area Coordinators and Facilities staff later assess the space and compare the Room Condition Form from move-in to the current condition, any determined charges will be assessed to your student account and communicated with you by email within two weeks of moving out. If you have any charges, you will receive instructions on the appeal process if you dispute charges. RAs are not authorized to provide official estimates of charges and cannot guarantee charges will not be assessed to a student.

Cleaning Your Room

You should not place belongings or trash in the hallway or bathroom trash during this period of time. Items left in the hallway or bathroom will be charged to everyone in the immediate community/floor if responsibility cannot be determined. There will be additional large waste containers (dumpsters) spread throughout campus for move-out. Students should place large bulky items in these containers. While moving out, students should not leave anything in the hallway unattended as it may be considered abandoned and be taken. Clean your living space as follows:

  • Carefully remove all tape, stickers, adhesive tape, etc. from walls, doors, ceilings, mirrors, and windows.
  • Clean off writing on doors, walls, desks, dressers, or chairs. Wash all furniture surfaces - chairs, desks, dressers, window sills etc. This means there should be no stains, black smudges, tape, or sticky spots left.
  • Place all furniture in the room, in its original place and condition.
  • Bring all of your trash to appropriate waste containers, making sure to not add to overflowing containers. Do not sweep garbage into the hallway. Each floor resident will be billed for garbage or items left in the hallway, bathroom, or other common spaces.
  • Remove all personal belongings.
  • No dust bunnies or dirt should be left behind or under furniture.
  • Empty all drawers and wipe out all dust.
  • You do not need to vacuum the floor, but pick up large pieces of debris.    

Donate To Goodwill

We have partnered with Goodwill Industries International, Inc., to have donation drop-off locations available on campus May 2 through 20. You are encouraged to donate gently-used unwanted items. It is sustainable for the environment by avoiding landfills, and it helps those looking for that special item.

Avoid Being Charged

Listed below are examples of some common charges (estimates and minimums). Take action to avoid being assessed charges by properly leaving your residence in good condition. All charges are subject to adjustment based on the extent of the damage. You are responsible for the entire replacement cost and any associated labor cost if Facilities staff is unable to repair an item. If a damage charge in a room or common area cannot be attributed to one person, the full charge will be assessed to all members of the room/apartment or community (either floor or building).

  • Improper or late checkout $150
  • Key not returned at checkout $100
  • Left belongings / trash removal $25 per bag/small item (minimum)
  • Personal furniture removal $100 per item
  • Removal of adhesive tape/residue or hooks from wall $25 (minimum)
  • Wall patch and/or painting $45 for partial wall; $600 for entire room
  • Furniture repair$25, ranging to $125
  • Furniture missing - replacement $100 minimum (ranging upwards of $1,100 for more expensive items)
  • Additional cleaning required (room) $40 (minimum)
  • Excessive/additional cleaning required (apartment) $300 (minimum)
  • Cable equipment replacement (apartment)$250
  • Router replacement (apartment) $125
  • Carpet damaged $40 and up
  • Ceiling tile replacement $20
  • Door replacement$685
  • Window replacement $155 per pane
  • Window screen replacement $50 and up
  • Kitchen cleaning (apartment-style residents)
    • Refrigerator $50/resident
    • Cabinets $25/resident
    • Sink $25/resident
    • Floor $25/resident
    • Stove$50/resident

Storage

There are no on-campus storage options (with the exception of international students and those whose permanent address is 1,000 miles or more from the College). All residences are used over the summer by summer conference groups or for summer students or are maintained (cleaned or renovated) by Facilities. Items may not be left in residences. Those qualifying for on-campus storage options must submit an application no later than Wednesday, May 8. Students not meeting the criteria for on-campus storage may wish to contact one of the local area storage facilities to rent a storage space at their own cost. Hood College is not responsible for any items placed in storage on campus or at other facilities. You are encouraged to take home items of value.

Security

Remember to keep your door locked at all times. When packing and moving out, do not leave their room or belongings unattended. There will be many people on campus during the last few weeks of the semester. Students' safety and that of their belongings deserve special attention. Many campuses see an increase in theft during this period of transition. Remember to not let others into the building without proper access. Report potentially suspicious activity to Campus Safety and Security by calling 301-696-3548.

Parking

Students and their friends and family assisting with move-out must not block fire lanes when departing campus. Temporary loading zones are intended for a maximum of twenty minutes.    

Mailbox Information 

All students will need to submit a completed forwarding card to campus mail services; a blank card is placed in each mailbox. Students staying on campus during the entire summer should not forward their mail. Those graduating or withdrawing should notify all correspondents their address has changed.    

Extended Quiet Hours 

As the spring semester winds down, there is one final push to complete final exams, projects, and papers. All residential buildings follow 24-hour quiet hours from 12:01 a.m. Saturday, May 4 until Saturday, May 11. Quiet hours are meant to provide a noise-free atmosphere so all spaces on campus can be academically-focused. Students are asked to be considerate of their neighbors during this time by not being heard outside their rooms. As students finish final exams and papers and prepare to move out, they are asked to be aware that others are still in the process. Students who are disruptive to the community may be asked to leave and/or fined.

Meal Plan

For those with a dining hall meal plan, the last included meal will be served at dinner on Friday, May 10. Graduates may sign-in at the dining hall when opened during senior week. Other students approved on campus after the last included meal may only eat in the dining hall, when opened, if they pay at the door (with the exception of some approved/sponsored students, such as RAs and language assistants).