Coblentz

COVID-19 Response

These policies and protocols provide guidance for responding to potential exposure and potential and confirmed cases of COVID-19 among Hood College employees and students.

In order to ensure prompt and appropriate response, as well as timely and accurate assessment of the status of the virus on campus, two COVID-19 case manager positions have been created: an Employee COVID-19 Case Manager (Meg Timmons, benefits manager) and a Student COVID-19 Case Manager (Sue Kolb, athletic director). See COVID-19 Case Flow Chart. These persons will serve as the central points of contact for all potential or actual positive cases on campus. In this role they will:

  • Ensure patient is receiving medical care and other support needed
  • Ensure contact tracing is completed
  • Arrange for quarantine/isolation
  • Notify other campus members who need to know per plan
  • Ensure that all campus protocols to minimize the spread of COVID-19 are being followed (cleaning, contact tracing, etc.)
  • Maintain record of each case from onset to release to return to campus
  • Work with COVID-19 data manager to ensure record accuracy

Each day an individual is required to assess their health using the Signs and Symptoms Monitoring Checklist on the Campus Clear App. If they exhibit one or more symptoms, or have been in close contact (less than 6’) for more than 15 minutes with someone who has COVID-19 with or without wearing masks, or have received a positive test result (even if asymptomatic), they should isolate (stay home from work or class) and contact a health provider. The health provider/HCHS will provide instructions to seek health care/get tested. The individual should follow the detailed steps below, depending on whether they are an employee, graduate student, commuter student or residential student.

Recognizing the gravity of this public health crisis and global pandemic, we must all do our part when following quarantine or isolation protocol. If a student or employee is required to isolate or quarantine and does not adhere to the Health and Safety standards, they are subject to sanctions per the Student Code of Conduct, the Staff Manual or the Faculty Code.  

Response Protocol for a Potential or Confirmed Case of COVID-19

  1. If you are exhibiting symptoms from the Signs and Symptoms Monitoring Checklist on the Campus Clear App or have been in close contact for more than 15 minutes with someone who has COVID-19 without wearing masks, you are required to stay in your room and not go to class. If you have a roommate, you should instruct your roommate to also quarantine and follow the same steps below, even if your roommate is asymptomatic.
  2. Contact Hood College Health Services (301-698-8374, option 1) for further instructions, which is likely to result in a COVID-19 test.
  3. If outside of normal business hours, contact the College switchboard (301-696-3111) to request a callback from the residence life Professional-on-Call for instructions on isolation procedures until evaluation by health services.
  4. For emergency warning signs, students should report to the hospital emergency room or call 9-1-1. COVID-19-related emergency warning signs include, but are not limited to: trouble breathing, persistent pain or pressure in your chest, new confusion, inability to wake or stay awake, and bluish lips or face.
  5. You are highly encouraged to quarantine or isolate at home or an off-campus residence to mitigate the spread of COVID-19 throughout campus facilities. If you are unable to quarantine or isolate at home or an off-campus residence, you will be moved to a designated quarantine or isolation room

If a Residential Student has a Potential or Confirmed Case of COVID-19, the director of wellness will contact the dean of studentsThe dean of students will:

  1. Contact residence life.
    a. The area coordinator will contact student and will facilitate transportation to Health Services.
    b. The area coordinator will notify roommate and request they return to room; if no response, notify campus safety to escort roommate to room.
  2. Contact Blazer Support Team.
  3. Contact facilities for deep cleaning of room.
  4. Check on student while they are in isolation and help cover basic needs (ensure food and other essential items are delivered).
  5. Director of wellness and Frederick County Health Department will conduct contact tracing 
  6. Marketing and communications will update the health and safety notices page 
  1. If you are exhibiting symptoms from the Symptom Monitoring Checklist on the #CampusClear App or have been in close contact for more than 15 minutes with someone who has COVID-19 without wearing masks, you are required to stay home from class and stay away from campus. 
  2. Contact the dean of students to alert her of your absence from class 
  3. Contact your health provider for further instruction, which will likely result in a COVID-19 test 
  4. For emergency warning signs, immediately call 9-1-1. COVID-19 related emergency warning signs include, but are not limited to: trouble breathing, persistent pain or pressure in your chest, new confusion, inability to wake or stay awake, and bluish lips or face. 
  5. You are required to stay home until the CDC's criteria of when it is safe to be around others is met and medical provider cleared you to return.  
  6. Contact the director of wellness at wellness@hood.edu to be cleared to return to campus 

The dean of students will contact facilities for deep cleaning of classrooms and check on student while they are in isolation.

Upon a positive test result: 

  • Director of wellness and Frederick County Health Department will conduct contact tracing 
  • Marketing and communications will update the health and safety notices page 
  1. If you are exhibiting symptoms from the Symptom Monitoring Checklist on the #CampusClear APP or have been in close contact for more than 15 minutes with someone who has COVID-19 without wearing masks, you are required to stay home from class and stay away from campus. 
  2. Contact the dean of the Graduate School to alert her of your absence from class 
  3. Contact your health provider for further instruction, which will likely result in a COVID-19 test 
  4. For emergency warning signs, immediately call 9-1-1. COVID-19 related emergency warning signs include, but are not limited to: trouble breathing, persistent pain or pressure in your chest, new confusion, inability to wake or stay awake, and bluish lips or face. 
  5. You are required to stay home until the CDC's criteria of when it is safe to be around others is met and medical provider cleared you to return. 
  6. Contact the director of wellness at wellness@hood.edu to be cleared to return to campus. 

The dean of the Graduate School will contact facilities for deep cleaning of classrooms and check on student while they are in isolation.

Upon a positive test result: 

  • Director of wellness and Frederick County Health Department will conduct contact tracing 
  • Marketing and communications will update the health and safety notices page  
  1. If you are exhibiting symptoms from the Symptom Monitoring Checklist on the #CampusClear App or have been in close contact for more than 15 minutes with someone who has COVID-19 without wearing masks, you are required to stay home from work. 
  2. Contact your immediate supervisor and Meg Timmons at timmons@hood.edu to alert them to a potential case 
  3. Contact your health provider for further instruction, which will likely result in a COVID-19 test 
  4. For emergency warning signs, immediately call 9-1-1. COVID-19 related emergency warning signs include, but are not limited to: trouble breathing, persistent pain or pressure in your chest, new confusion, inability to wake or stay awake, and bluish lips or face. 
  5. You are required to stay home until the CDC's criteria of when it is safe to be around others is met and medical provider cleared you to return.
  6. Complete the Return to Work release form

Upon a positive test result: 

  • Director of wellness and Frederick County Health Department will conduct contact tracing 
  • Marketing and communications will update the health and safety notices page