Student Rights and Responsibilities. (1) Each student who resides
in a residence hall at Hood College has the right to expect their room to be
in good repair and to include basic furnishings of bed, mattress, desk,
chair, dresser, and closet space (which may be shared amongst roommates). (2)
Hood College respects each student’s ability to select a room via the
applicable room selection process but reserves the right to assign and/or
re-assign residents as deemed necessary; students may be assigned to open
spaces by Hood College at any time. Per College policy, first-year students
and sophomores are required to have roommates. During the summer, Residence
Life staff will assign new students and unplaced returning students to a
room/roommate for the fall semester. Students may request a room/roommate
change by participating in the room change process delineated in the Student
Handbook which specifies when such requests may be made and what steps are
necessary for approval of the request; changing rooms and/or occupying space
without approval may result in fines of $25 per day and/or judicial (student
conduct) action by the College which may include a requirement that the
student move back to her or his originally assigned space. (3) Whenever
possible, resident student’s opinions will be sought in the establishment of
procedures and policies regarding residential living and in judicial (student
conduct) proceedings addressing violations of procedures and policies. (4)
Students do not have a contractual right to host guests and visitors, rather
this is a privilege extended by the College. In exercising this privilege
students have responsibility to comply with the "Guests and
Visitors" policy in the Student Handbook and assume responsibility for
the conduct of the guest or visitor. (5) Students have a responsibility to
adhere to all College policies and procedures including, but not limited to,
those governing student conduct and compliance with the requests of College
staff and officials. Failure to meet these responsibilities is a violation of
the general conditions of this Agreement.
Room and Board Period. The Housing & Food Service Contract
stipulates that a student occupies a space in the residential system for the
academic year (fall and spring semesters), unless the student enters in
January and resides during the spring semester only. The Agreement covers the
academic year and does not provide housing or board when the College is
closed, (i.e., Thanksgiving Break, Winter Break and Spring Break). The
Agreement automatically terminates when the student leaves Hood (note
"Room Fee Refunds" section). Students leaving residence due to a
Hood academic program may be released from the contract provided the
arrangements for leaving residence are completed before registration day of
the semester involved. Students leaving residence mid-year due to other
reasons (e.g., commuting from home) must get permission from the Director of
Residence Life. A student may be dismissed from residence by procedures
outlined in the judicial (student conduct) system or by the Dean of Students
or designee, if it is determined that the student’s behavior violates college
policy; if the student is no longer regularly attending classes; or if the
student is involuntary withdrawn by the Health and/or Counseling Center.
Meal Plan Options. Hood College offers an integrated room and board
plan. The College offers two meal plan options for on-campus students: (1) an
All Access meal plan and, (2) a 10-meal plan. (1) The All Access meal plan
option offers a student all daily meals of continuous dining per week during
the scheduled hours of operation in Coblentz Dining Hall, where any
combination of meals may be used, plus $100 bonus per semester for personal
or guest use in the Coblentz Dining Hall or the Whitaker Campus Center (WCC)
Blazer, and five guest meals per semester in the Dining Hall. (2) The 10-meal
plan offers students 10 meals per week of continuous dining during the
scheduled hours of operation in Coblentz Dining Hall where any combination of
meals may be used but must not exceed 10 meals per week, plus $200 bonus per
semester for personal or guest use in the Dining Hall or the WCC Blazer, and
three guest meals per semester for use in the Dining Hall. For the
aforementioned plans, unused meals and credits are forfeit (do not roll over
to the next period).
Additionally, the College offers two meal plan options for students
residing in Marx Center, Duplexes, and Language Houses. (3) The Commuter meal
plan option offers a student 50 meals to be used throughout the course of a
semester during the scheduled hours of operation in Coblentz Dining Hall,
where any combination of meals may be used but must not exceed 50 meals per
semester, plus $400 bonus per semester for personal or guest use in the
Coblentz Dining Hall or the WCC Blazer. Unused meals and credits are forfeit
(do not roll over to the next period). (4) The Waived meal plan option allows
off-campus students to opt-out of a meal plan entirely in recognition of the
kitchen facilities available in off-campus housing and the desire of some
students to prepare their own meals.
All first-year students are required to participate in the All Access meal
plan option. Upperclass students will select their meal plan option for the
upcoming academic year during the spring semester room selection process.
Upperclass students wishing to change their meal plan option must submit
their request in writing to the Office of Residence Life to be received prior
to the start of the first day of classes for the semester in question. Meal
plans may not be changed during mid-semester. Meals purchased are
non-transferable. If the student does not select a meal plan, the All Access
meal plan option will be assigned.
Room Fee Payment. Residential room fees are collected each
semester. While the housing agreement is in effect for the entire academic
year, collecting fees per semester is designed to ease the student’s
financial burden. Room fee payments are due when tuition bills are due.
Changing Residential Status. Students who have electronically signed
a housing contract may not later change to commuter status during the period
of the contract. The exception to this is if there has been a substantial
financial hardship which was unknown at the time of entering into this
housing contract, or if exigent circumstances exist which are extreme
warranting the necessity of living off campus; the student would need to
complete detailed documentation with the Director of Residence Life and
Student Conduct and be approved in order to be released from this contract.
It is very rare to be released from the housing contract to live off campus.
Those ultimately approved must pay a $500 contract cancellation fee.
The deadline to request from the Director of Residence Life and Student
Conduct to change from commuter status to residential status is October 31
for the upcoming spring semester and June 1 for the upcoming fall semester to
guarantee space on campus; changing from commuter to residential status is
contingent on the availability of space.
Room Fee Refunds. Students must notify the Office of the Registrar
promptly of any intention to withdraw or transfer. Room fees are 100 percent
refundable if a student withdraws prior to the first day of classes,
notwithstanding applicable cancellation fees. Thereafter, no refund is
granted. Please note that the acceptance of an internship after the
semester begins, withdrawal from Hood due to illness, or dismissal for
academic or social reasons does not result in a refund of the room fee.
Board Refunds. Mid-semester pro-rata refunds of board payments are
made upon withdrawal or transfer from Hood or a change to commuter status.
This refund is calculated on a weekly basis according to the meal plan option
selected for that given semester. The pro-rata refund policy applies to board
Damages. Residents have an opportunity, at the initial time of room
occupancy, to list any damages or missing items in their respective rooms on
a room condition form. When a student leaves the residence hall, members of
the College staff will check the room to ensure that no additional damages
have occurred. In addition, residents must clean the space and leave it in
the same or better condition from move-in. If there are damages or fees, the
charge will be assessed on the student’s account and must be paid in a timely
Miscellaneous. While Hood College recognizes and respects the
rights of students to have privacy with respect to their person and personal
belongings, the College will exercise control over the residence halls, when
necessary, to preserve a wholesome learning and living environment, to
provide adequate maintenance and protection of its property, and to protect
the health and safety of all persons in the living environment and/or on the
campus. The College reserves the right to enter residential spaces (including
all living spaces/rooms) and, if circumstances warrant, to search student
rooms within the procedures outlined in the “Search and Seizure” section of
the Student Handbook. The College also reserves the right to reassign
students within the residential system as deemed appropriate (including
consolidation of assignments) by the Dean of Students or Director of
Residence Life and Student Conduct, as well as to designate areas for special
All-Gender Rooms. Only returning/continuing students may choose a
all-gender housing assignment in the room selection process. An upperclass
male and female may choose to live together in a residence hall shared room.
Should any student depart their apartment housing assignment, the remaining
roommate(s) would have 72 hours to find a replacement roommate to fill the
vacancy; if a replacement is not found, the space would be designated as
single-sex for administrative assignment; this would result in the apartment
roommate or triple/quad roommate of the departing student moving to another
housing assignment to allow for the space to be available as a single-sex for
the duration of the academic year.
Study Abroad. Students studying abroad in the fall semester may not
select fall housing; they may select housing for the spring semester by
contacting the Office of Residence Life prior to October 31for details.
Students studying abroad in the spring semester may select fall housing.
Roommates of students studying abroad will need to plan to receive another
roommate when the student moves out.
Emergency Contact Information. All resident students are required
to provide the College with contact and related information for use in
emergency situations, at the sole discretion of the College. It is the sole
responsibility of the resident to ensure the accuracy of said information
(including updates if changes should occur). New information is received in
the Orientation process on the Health Center’s Emergency Contact form.
Updates may be made by the student to the Health Center staff or the Student
Life Suite Office Manager. In addition, residents are strongly encouraged to
register contact information with the Hood Alert Emergency Notification
System via the website: www.hood.edu/hoodalert.
Mobile Phone Information. All resident students are required to
provide the College with a mobile telephone number for contact purposes
(through Self-Service > My Profile > Phone Numbers) and to update it if
it changes. It is the sole responsibility of the resident to ensure the
accuracy and functionality of the telephone number they provide. The College
may provide the mobile phone number to the RA and resident’s roommate as a
point of contact. The College does not release or publish telephone numbers
to other students or to parties external to the College. Faculty and staff
who routinely utilize telephone numbers will have access to this information.
Students who do not possess a mobile telephone will be required to provide an
alternative means of contact. The acceptance of such alternative means of
contact to fulfill this requirement is at the discretion of the Director of
Residence Life and Student Conduct.
Discrimination Disclaimer. Hood College does not discriminate on
the basis of sex, race, color, national origin, sexual orientation, marital
status, pregnancy, disability, religion, age, or any other protected
classification under applicable federal, state, or local law, in recruitment,
admission and access to, or treatment, or employment in its programs,
services, benefits, or activities as required by Title IX of the Educational
Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VI
and VII of the Civil Rights Act of 1964, the Age Discrimination Act, the
Americans with Disabilities Act Amendments Act, and their implementing
regulations. Hood College complies with applicable laws regarding reasonable
accommodation for disabled students and employees. Applicants requiring reasonable
accommodation in order to participate in the application process, or to have
access to a program, service, or activity of Hood College are requested to
contact the Disability Services Coordinator.
Liability. Hood College shall not be liable directly or indirectly
for loss or damage to personal property by fire, theft or other cause.
Residential students are encouraged to review their family homeowner’s
insurance policy for coverage of personal property while away at college or
while belongings are stored in Hood College facilities or purchase separate
Conflict Resolution Policy. The College recognizes that conflicts
may arise between students sharing residence hall rooms, regardless of
whether the students were assigned to room together or requested to share a
room. Learning to deal with conflict and becoming skilled in the successful
resolution of differences are important benefits of the residential
experience. While stressful, conflict does not constitute a crisis nor
necessarily mandate the need for room changes.
Furthermore, Hood College believes that living in campus housing is not an
irrevocable student right. Rather, it is a privilege, which is earned through
willingness to live in peace and harmony with others and to commit oneself to
actively working to resolve conflicts that arise. The following policy
regarding roommate conflict is designed to help students resolve
Roommates who experience conflict are expected to participate actively in
efforts to resolve that conflict. Active participation in conflict resolution
processes may be required before a request to change rooms and/or roommates