All Communications

Dear Hood College student, 

The fall semester is almost here, and, as promised, I’m writing with an update on the teaching modalities of your fall classes. I’d like to share with you a video from Iqra Rafiq, one of our student members on the Academic/Curriculum Delivery Working Group, that explains the different types of classes you’ll see on your fall schedule in self-service.  

You’ll also find details on these different modalities in the information below. 

Beginning today, in Self-Service you will see your fall schedule which lists all of the classes for which you are registered. To access this information: 

  • Log in to Self Service 
  • Click the “Classes” tab 
  • Select “Schedule”, then “Student Schedule” 
  • Make sure you are in “Text” mode (not “Grid” mode) 

Your schedule may look something like this:

image.png

The listing of classes will show whether your class will be taught in HYBRID mode or ONLINE. If neither of these designations appears on your schedule, then your class will be taught in TRADITIONAL mode. 

You may notice a start and end time for some courses of 12:01 - 12:02 AM. Don't worry; you don't have to attend class at midnight!  This is simply a system default for all Online and Hybrid courses that indicates the asynchronous nature of the course. For some Traditional courses with TBA listed or showing the 12:01-12:02 AM meeting times, these are typically internships and/or independent study courses where the instructor will be working with individual students to identify a time for course meetings.

So what does TRADITIONAL, HYBRID and ONLINE mean?  

Traditional Courses 

Students will connect with the faculty member and other students in the class LIVE (or “synchronously”). You may participate in these live class sessions either in a classroom or remotely. Your professor may also be joining the class from a remote location. All of these options are feasible. The common feature is that all members of the class will be engaging synchronously on the day, time and classroom location posted on your schedule. And this synchronous, live engagement will occur for every class throughout the semester. 

It is unlikely that all students will be able to attend class at the same time due to physical-distancing requirements, but don’t worry – we’ll make sure you won’t miss anything if you’re participating remotely. 

All synchronous classes will also be recorded and available through the course Blackboard site for students who may need to engage the course material at a different time (or “asynchronously”), yet consistent with course expectations listed in the syllabus. If recording is not feasible due to technical challenges, then the instructor will provide all course materials and follow-up information via Blackboard to students who are unable to engage synchronously. 

Hybrid Courses 

More than half of the classes for the semester will occur live, in a classroom (as described above). These classes will occur on the day, time and in the classroom listed on your schedule. The remaining coursework will be offered asynchronously, and students may engage the course material on their own time, consistent with course expectations listed in the syllabus. 

As with traditional courses, all synchronous classes will also be recorded and available through the course Blackboard site. If recording is not feasible due to technical challenges, then the instructor will provide via Blackboard all course materials and follow-up information to students who are unable to engage synchronously. 

Online Courses 

The entire class will be offered online, and no live or synchronous components will be required. The professor will provide opportunities for individual or small group meetings virtually each week. Even though these courses are offered asynchronously, they still require the same amount of work and commitment as your other courses.  

Still have questions?  

Check out the attached infographic (Your Learning Options) that describes these different modalities.  And, be sure to check out Hood's Online Success Toolkit, which offers a variety of tips and resources to help you navigate some of the changes we will all experience this fall.  Of course, we welcome your questions at covidquestions@hood.edu.

Course modalities and room assignments may change, so please check Self Service immediately prior to the first day of class on August 17 for the most up-to-date information available.  Also, don’t forget to check the course Blackboard site for further information about course modality and expectations. 

If you are unable to come to campus this semester for health reasons and need connectivity or technology to engage with your classes, please contact Dean Schum (undergraduates) or Dean Boulton (graduate students) to explore your options.  

In closing, rest assured that your Hood family has been working hard to plan your return to campus this semester. Whether you will be in a classroom on campus physically distanced, or logging in remotely, we look forward to a successful fall semester with you! 

Best wishes,

Provost Ricker

Dear Students,

I hope you are enjoying your final month of summer and are excited for the start of the fall semester! The campus has felt so empty for too long, I am so looking forward to your arrival. Since my last update, we have been busy preparing for your arrival and the start of the semester. If you have questions or would just like to check in, we have scheduled multiple student town halls, via this Zoom link(password: 475426). 

  • July 20 or 21 at 7 p.m. for New Students 
  • July 27 or 29 at 7 p.m. for Residential Students 
  • August 3 at 7 p.m. for Commuter Students 
  • August 5 or 6 at 7 p.m. for Graduate Students 

I wanted to share with you some of the recent activities and decisions we have made in preparing for the fall semester:

  • Signage has been installed around campus indicating occupancy limits, directions for traffic flow, and reminders about masks, social distancing and handwashing. 
  • Plexiglass has also been installed in all public-facing areas, including admission, the information desk and the mail room. 
  • Classrooms have been supplied with hand sanitizers and cleaning wipes to be used in addition regular cleaning from housekeeping. 
  • Classrooms occupancies have been determined and floor markings indicate where desk and chairs should be placed for appropriate distancing. 
  • Thank you to the more than 60 percent of you who completed the “fall intent” survey. Almost all (98 percent) of you expect to resume classes in the fall and the majority expect to take classes in person. The same survey also informed of us of your decision to live on campus or commute. Many of you have requested singles and we are doing our very best to accommodate those requests. On July 24, all residential students will be emailed your housing assignment and, if applicable, roommate information. 
  • The provost is working with department chairs and the registrar to determine classroom schedules and delivery modalities for each course. Course modalities will be updated in Self Service on or before July 27 and you will be able to view your class schedules then. 
  • In partnership with the county health department and Frederick Health, we are finalizing our plan for conducting surveillance testing throughout the semester. This testing will be provided on campus at no cost. More information will be shared shortly. 

In addition, currently we are testing a symptom monitoring app that will make it convenient for all members of the community to check their symptoms daily. IT will roll out the Campus Clear App in early August and a follow-up email will be sent with more details.

All students, especially those coming from areas with increasing cases of COVID-19, should take extra precautions against possible exposure to COVID-19 at least two weeks in advance of your arrival on campus. These safety measures include the behavioral protocols, as well as avoiding large group gatherings (especially indoors) and unnecessary travel.

Residential students will begin moving in on Monday, August 10, in scheduled time periods. A link to the sign-up form will be available before the end of the month. If you have additional questions or need special accommodations beyond the usual move-in process, please contact covidquestions@hood.edu.

Another reminder that residential students who may be mail ordering books and other supplies for the semester should have them delivered home to bring with you when you move on campus to avoid delays in shipping. Extra sanitizer, cleaning wipes and masks are also encouraged.

Now is the time to regularly check your Hood email. In addition to these updates from me, your faculty will begin reaching out with important course information, including syllabi and expectations and confirming course modality. 

As I mentioned in my previous email, we will have a Welcome Tent on the Quad, where you will be able to pick up your keys, t-shirt and other goodies, get your Hood ID and say hello to faculty and staff. The Welcome Tent is for all students – not just residential. We hope you’ll stop by that week to say Hello.

I cannot close without acknowledging the passing of United States Congressman (GA) John Lewis, a rare and passionate leader who did not shy away from his position on equality for every person. He challenged all of us to be our best selves. Known as the “conscience of Congress,” Lewis was often quoted, “When you see something that is not right, not fair, not just, you have to speak up. You have to stand up, say something, and speak out.” He challenged each of us to exercise our right to vote on all levels, local, state and national. Congressman Lewis believed in empowering our youth, noting that “they will be the leaders of the 21st century. They will take us there.” We honor him by embracing his legacy, integrity and commitment to equality and justice for all. 

I look forward to the virtual town halls in the coming weeks. Enjoy the sunshine, stay cool and hydrated, and continue to be well. I can’t wait to see you back on campus soon. 

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

I hope this email finds you well and staying cool. 

Last Friday, we held our first of three sessions to prepare for the return to campus. The Truth About COVID-19, featuring a panel of local health experts is available this week online, if you missed it. My thanks to the community engagement committee for arranging it and our speakers for their time and expertise. 

Zoom links will be sent via email for our upcoming panels:

  • Friday, July 24 at 10 a.m.: Managing Return to Work Stress with Vera Kurdian, LCSW-C, CEO, program director, Advanced Behavioral Health, Inc.; Megan Shaine, Ph.D., assistant professor, psychology and counseling; and Beth Thierer, LCSW-C, director, Customer Solutions, BHS EAP
  • Friday, July 31 at 10 a.m.: The Hood Team – Preparing for Your Return with Craig Zeigler, director of facilities; Chief Thurmond Maynard, campus safety; and Teresa Cevallos, director of wellness 

In advance of our virtual town hall for faculty and staff on Wednesday, July 22 at 4:30 p.m. (via this Zoom link, password: 475426), I wanted to share some of the recent activities and decisions from the operational working groups, which can also be found on the Welcome Home, Blazers website.

  • Signage has been installed around campus indicating occupancy limits, directions for traffic flow, and reminders about masks, social distancing and handwashing. 
  • Plexiglass has also been installed in all public-facing areas, including admission, the information desk and the mail room. 
  • Offices have been supplied with hand sanitizers and cleaning wipes to be used in addition regular cleaning from housekeeping. 
  • Classrooms occupancies have been determined and floor markings indicate where desk and chairs should be placed for appropriate distancing. 
  • We have heard from more than 60 percent of students through a survey to let us know their intentions for fall. Almost all (98 percent) expect to resume classes in the fall and the majority expecting to take classes in person. The same survey will also inform us of their decision to live on campus or commute. On July 24, all residential students will be emailed their housing assignment and roommate information. 
  • The provost is working with department chairs and the registrar to determine classroom schedules and delivery modalities for each course. If you haven’t already confirmed each modality for your course(s) with your department chair or program director, please contact them ASAP. Course modalities will be updated in Self Service on or before July 27. 
  • The Online Transition Team has organized a three-day virtual faculty development conference for all faculty. Pandemic-Proof Pedagogy will be offered August 5-7. AC and adjunct faculty are encouraged to attend and recording of the sessions will be available. 
  • In partnership with the county health department and Frederick Health, we are finalizing our plan for conducting surveillance testing throughout the semester. This testing will be provided on campus at no cost. More information will be shared shortly. 

We are also, in the next two weeks, testing a symptom monitoring app that will make it convenient for all members of the community to check their symptoms daily. IT will roll out the Campus Clear App before offices reopen. As we move closer to our reopening on Monday, Aug. 3, I again encourage you to come to campus before then for a few hours to reacclimate yourself to being in your office and see the changes made on campus to mitigate risk. If there is additional PPE you would like, please discuss with your supervisor. 

Students will begin moving in on Monday, August 10. To provide a welcoming atmosphere to a semester that will not be business as usual, student life is organizing a Welcome Tent on the quad. Students will be able to pick up their keys, student IDs, t-shirts and more. It will be an all-sanitized-hands-on-deck effort and we’ll need everyone to take part in volunteering time in the tent to welcome our students and families. An online sign-up form will be forthcoming. 

Good news to report! From enrollment management – our fall numbers continue to grow. We currently have deposits from 319 first-year and 89 transfer students (vs. our goals of 310 and 100). From institutional advancement – Hood Fund year-end total was $1.3M (vs. a COVID-revised goal of $1.2M). My thanks to all who made this possible! 

I cannot close without acknowledging the passing of United States Congressman (GA) John Lewis, a rare and passionate leader who did not shy away from his position on equality for every person. He challenged all of us to be our best selves. Known as the “conscience of Congress,” Lewis was often quoted, “When you see something that is not right, not fair, not just, you have to speak up. You have to stand up, say something, and speak out.” He challenged each of us to exercise our right to vote on all levels, local, state and national. Congressman Lewis believed in empowering our youth, noting that “they will be the leaders of the 21st century. They will take us there.” We honor him by embracing his legacy, integrity and commitment to equality and justice for all. 

I look forward to seeing you at the virtual town hall on Wednesday at 4:30 p.m. Enjoy the sunshine, stay cool and hydrated, and continue to be well.

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Undergraduate Students,

We are in the final weeks before campus offices re-open on August 3 to prepare for the start of the fall semester. Thanks to many helping hands, every aspect of the College has been reviewed and revised to create the New Horizon Plan, key elements of which can be found on the Welcome Home website. Please review this information carefully.

What to Expect

When you arrive on campus, things will be different in all areas of college life – academic delivery, residential living, dining services, campus facilities and more. In addition we have developed behavioral protocols that every member of this campus must follow, always. The success of this plan depends upon each one of us doing our part. To that end, we’ve created a Heart, Mind and Hands Pledge that we are asking everyone on campus to take.

Campus COVID-19 policies and the College’s testing protocol may be found on the website. These include the following fundamental behavioral guidelines:

  • Masks will be required by everyone on campus when in public spaces and in the presence of others. This includes wearing masks in all classes.
  • Handwashing is essential to reducing the spread of the virus. Wash your hands often; do not touch your mouth or face; and carry sanitizer with you.
  • Everyone will complete a symptom monitoring checklist each day before leaving your room or before arriving on campus.
  • Maintain social distance of at least six feet between you and others.

The seriousness of COVID-19 cannot be overstated and failure to follow protocols will be sanctioned.

Your Classes

Classes will be offered in the following formats:

  • Traditional: Faculty and students will be in the classroom for the majority of class meetings, although there may be some online elements to the class. Classroom spaces are being modified to meet social distancing guidelines.
  • Hybrid: Courses will be delivered in both on-campus and online modalities. Class meetings will be online live and recorded.
  • Online: Both faculty and students will work remotely for the entire class.

Most courses will be offered either in the traditional or hybrid format. Course modalities will be updated in Self Service on or before July 27 and students may view their fall schedules to confirm the delivery method of each course.

Living on Campus

For the 2020-21 academic year only, the requirement that non-local students live on campus through their junior year has been waived so that students can make the choice that is best for them. In addition, we have changed all rooms to either single or double only, and students may request a single room for COVID-19-related concerns (limited availability).

Since the College has made these modifications to the usual room selection process, the following changes to the standard room rates for the fall 2020 semester have been made:

  • All rooms in Coblentz, Memorial, Meyran, Shriner and Smith Halls: $3,300
  • Semi-suites in the new residence hall: $4,000
  • Suites in the new residence hall: $4,300

We have changed several residence life policies, including the visitor policy, available on the Welcome Home website.

Preparing to Return to Campus

In order for us to prepare for your return to campus, you must complete a “fall plan” survey to confirm your plans for the fall. It is imperative that all students complete the survey by Wednesday, July 15.

All students, especially those coming from areas with increasing cases of COVID-19, should take extra precautions against possible exposure to COVID-19 at least two weeks in advance of your first day on campus. These safety measures include the behavioral protocols, as well as avoiding large group gatherings (especially indoors) and unnecessary travel.

A reminder that we are strongly recommending that residential students who may be mail ordering books and other supplies for the semester have them delivered home to bring with you when you move on campus to avoid delays in shipping.

We are sad that we cannot greet and help our new students move in as we usually do but there will be a Welcome Tent on the Quad during the week of August 10 for both new and returning students. You will be able to pick up your keys, get a student ID and pick up a traditional start of the year t-shirt and other goodies. We also are planning a robust and fun orientation program for new students and their families, both on campus and virtually.

As we get closer to the start of the semester, I will continue to send emails with important information. Please read them carefully. Please send questions to covidquestions@hood.edu. Also, we will be scheduling virtual town halls for you and your families to meet with the senior team and me.

I know all of this can be overwhelming. Although there are many changes and many new expectations for how we will learn, work and live together, Hood’s strength is that we are a small and caring community. We are also fortunate to have a strong partnership with our neighbor Frederick Health. If we commit to being the community I know we are, we will have a healthy and fun fall semester!

I cannot wait to welcome you to campus!

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Graduate Students,

We are in the final weeks before campus offices re-open on August 3 to prepare for the start of the fall semester. Thanks to many helping hands, every aspect of the College has been reviewed and revised to create the New Horizon Plan, key elements of which can be found on the Welcome Home website. Please review this information carefully.

What to Expect

When you arrive on campus, things will be different in all areas of college life – academic delivery, residential living, dining services, campus facilities and more. In addition we have developed behavioral protocols that every member of this campus must follow, always. The success of this plan depends upon each one of us doing our part. To that end, we’ve created a Heart, Mind and Hands Pledge that we are asking everyone on campus to take.

Campus COVID-19 policies and the College’s testing protocol may be found on the website. These include the following fundamental behavioral guidelines:

  • Masks will be required by everyone on campus when in public spaces and in the presence of others. This includes wearing masks in all classes.
  • Handwashing is essential to reducing the spread of the virus. Wash your hands often; do not touch your mouth or face; and carry sanitizer with you.
  • Everyone will complete a symptom monitoring checklist each day before arriving on campus.
  • Maintain social distance of at least six feet between you and others.

The seriousness of COVID-19 cannot be overstated and failure to follow protocols will be sanctioned.

Your Classes

Classes will be offered in the following formats:

  • Traditional: Faculty and students will be in the classroom for the majority of class meetings, although there may be some online elements to the class. Classroom spaces are being modified to meet social distancing guidelines.
  • Hybrid: Courses will be delivered in both on-campus and online modalities. Class meetings will be online live and recorded.
  • Online: Both faculty and students will work remotely for the entire class.

Most courses will be offered either in the traditional or hybrid format. Course modalities will be updated in Self Service on or before July 27 and students may view their fall schedules to confirm the delivery method of each course.

Preparing to Return to Campus

In order for us to prepare for your return to campus, you must complete a “fall plan” survey to confirm your plans for the fall. It is imperative that all students complete the survey by Wednesday, July 15.

All students, especially those coming from areas with increasing cases of COVID-19, should take extra precautions against possible exposure to COVID-19 at least two weeks in advance of your first day on campus. These safety measures include the behavioral protocols, as well as avoiding large group gatherings (especially indoors) and unnecessary travel.

There will be a Welcome Tent on the Quad during the week of August 10 for both new and returning students. You will be able to get a student ID and pick up a traditional start of the year t-shirt and other goodies.

As we get closer to the start of the semester, I will continue to send emails with important information. Please read them carefully. Please send questions to covidquestions@hood.edu. Also, we will be scheduling virtual town halls for you and your families to meet with the senior team and me.

I know all of this can be overwhelming. Although there are many changes and many new expectations for how we will learn, work and live together, Hood’s strength is that we are a small and caring community. We are also fortunate to have a strong partnership with our neighbor Frederick Health. If we commit to being the community I know we are, we will have a healthy and fun fall semester!

I cannot wait to welcome you to campus!

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

We are in the final weeks before campus offices officially re-open on August 3 to prepare for the start of the fall semester. When you return to campus, things will be different in all areas – academic delivery, student life and business operations. Thanks to many helping hands, every aspect of the College has been reviewed and revised to create the New Horizon Plan, key elements of which can be found on the Welcome Home website. Please review this information carefully. We will also post the full plan next week, although it will continue to be revised in response to current factors.

The success of this plan depends upon every member of our community adhering to the behavioral protocols and encouraging others to do so as well. To that end, we’ve created a Heart, Mind and Hands Pledge that we are asking everyone on campus to take.

All employees should take extra precautions against possible exposure to COVID-19 at least two weeks in advance of your first day on campus. These safety measures include the behavioral protocols, as well as avoiding large group gatherings (especially indoors) and unnecessary travel.

We’ve made a number of decisions that will directly affect you and your return to campus.

These include the following fundamental behavioral protocols:

  • Masks will be required by everyone on campus when in public spaces and in the presence of others. The College will provide one mask to every employee (pick up at the Whitaker switchboard); we strongly encourage you to have a week’s supply and to keep an extra in your car and your office.
  • Handwashing is essential to reducing the spread of the virus. Wash your hands often; do not touch your mouth or face; and carry sanitizer with you.
  • Everyone will complete a symptom monitoring checklist each day before arriving on campus. Details forthcoming.
  • Maintain social distance of at least six feet between you and others.

In addition:

  • We are in the final stages of developing a COVID-19 testing protocol for faculty, staff and students, although it is important to note that this is a rapidly evolving area and so further changes should be expected.
  • All faculty and staff will be required to carry their Hood College ID and/or wear their College name tags at all times on campus. This will be very important for our new community members, given that we will be wearing masks, and will also help identify visitors, which will be important to enforce the new visitor policy. If you need a name tag, now is the time to order it. We will be requiring students to carry their IDs as well.
  • Business-related travel will require vice presidential approval and must be both essential and unable to be done virtually. More information can be found here.
  • Please see the Welcome Home website for more COVID-19 policies and protocols.

I realize that each of you have dealt with hardships due to the pandemic and that returning to work may also be presenting some challenges due to family obligations, health-related issues, religious and other circumstances. If this is the case, please fill out the Work Accommodation Form. The requests will be reviewed on a case-by-case basis, and we will strive to balance meeting the business needs of the institution and ensuring the essential duties of the position are fulfilled, with the personal needs of our employees. There are some factors that may be unknown now (e.g. K-12 school calendars), but to the best of your ability, please fill out the form by Wednesday, July 15.

There are a number of virtual panels to aid in your return to work; all will begin at 10 a.m. and a Zoom link will be sent ahead of each:

  • July 17: The Truth about COVID-19 with Dr. Barbara Brookmyer, chief, Frederick County Department of Health; and Dr. Manuel Casiano, VPMA, chief medical officer, Frederick Regional Health System; and Dr. Phillip Pittman, Chief, Department of Clinical Research of the Army Medical Research Institute of Infectious Diseases at Fort Detrick, Board of Turstees
  • July 24: Managing Return to Work Stress with Vera Kurdian, LCSW-C, CEO, program director, Advanced Behavioral Health, Inc.; Megan Shaine, Ph.D., assistant professor, psychology and counseling; and Beth Thierer, LCSW-C, director, Customer Solutions, BHS EAP
  • July 31: The Hood Team – Preparing for Your Return with Craig Zeigler, director of facilities; Chief Thurmond Maynard, campus safety; and Teresa Cevallos, director of wellness

Also, if you would like, you are welcome to return to campus before August 3 to re-acclimate and get used to the safety protocols that are in place.

For those teaching classes in the fall semester, there are several upcoming opportunities for you to complete an online training course on the fundamentals of online and hybrid teaching. Please contact Marisel Torres-Crespo for more information at torrescrespo@hood.edu. The dates of these training courses are:

  • July 6-10
  • July 13-17
  • July 20-24
  • July 31-Augus 4
  • August 8-12

While we will need to be diligent in our behavior, we also want to maintain our sense of community. Move-in for our new students will be different and we’ll be unable to help as we traditionally do, so instead we will have a Welcome Tent set up the week of August 10 for both new and returning students. They will be able to pick up their keys, get a student ID and pick up our traditional start of the year t-shirts (as will you!). We will need volunteers that week to be outside with signs to welcome and direct families, to staff the tent and to deliver the Hood hello that makes us special. More details will follow.

As we get closer to the start of the semester, I will continue to send emails with important information about the New Horizon Plan. I know these emails are sometimes lengthy; I don’t see that changing as we navigate the fall. Please do read them thoroughly.

Hood’s strength is the caring community we have created. It is our location and partnership with Frederick Health and the local health department. It is our small but mighty numbers. And most of all, it is each of you.

Together we are stronger. And together we can have a successful and safe fall semester.

Thank you for all you have done – and will continue to do – for our students and the College. I am blessed to serve this amazing College, even in these challenging times.

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Students,

Welcome to the second half of 2020! I hope you and your family continue to be healthy and safe.

As I announced on June 12, we have adjusted the academic calendar such that classes will begin on Monday, Aug. 17 and end before Thanksgiving. The academic calendar can be found here and will be updated with more information.

There are nearly 100 people working diligently on the fall reopening plan, now dubbed the New Horizon Plan, with one goal in mind – to ensure a successful, healthy and fun fall semester. We anticipate rolling out a number of decisions in the next two weeks, including information about housing, class schedules and student activities. Please be patient as we work through a number of detailed and nuanced policies and protocols. Also, recognize that this is a complex and evolving situation so the plan will continue to be revised throughout the fall semester.

As many of you may have experienced this spring, mail and delivery services have had unexpected delays. For that reason, as well as eliminating unnecessary crowds in the mail room, we are strongly recommending that residential students who may be mail ordering books and other supplies for the semester have them delivered home to bring with you when you move on campus.

I am pleased to share some good news. Over the past few weeks, we have awarded $615,173 in emergency financial aid grants via the CARES Act to 928 students! In every way possible, we remain committed to supporting you through this difficult time.

For the past several months, many of you had the opportunity to work with Julia Downing, interim director of student engagement and orientation, especially as she coordinated weekly virtual programs and activities, and new student orientation. Please extend your appreciation to Julia as she begins her internship in cybersecurity, starting July 1. We are pleased that Nickolas Spicer ’11 will join us in an interim capacity to oversee orientation and student engagement until we have completed the search for a new director of student engagement and orientation. Nick completed his graduate work in higher education administration at the University of Virginia and is currently in the doctoral program in higher education leadership at Wilmington University. Nick has extensive experience in new student orientation, first-year programs and student engagement at Randolph College, Washington College and Susquehanna University. Please extend a warm Hood Hello to Nick.

Last week, Provost Ricker, Dean White and I met with the African American Minor Advisory Committee to hear feedback from each of the recent Race Cafes they hosted. I am grateful for the input we received and the specific recommendations advanced by the committee for consideration. Many were already works in-progress or had been completed, including enhanced safety measures on campus and in residence halls, the implementation of a Bias Incident Report Process and increased education on campus, while others are welcome additions. Both the conversation and actions will continue when you return to campus.

I can’t wait to see you on campus in mid-August. Although things will be different and each of us will have to do our part to keep us all safe, I know we will be stronger together.

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Students,

Since the day in March that we made the difficult decision to transition to remote learning, I have heard from you continually how much you wish to return to campus. I assure you that we are fully committed and working hard to make that happen. I have been filled with pride and drawn strength from the way that everyone in our community has responded to the pandemic crisis, doing their very best to support you and provide a healthy and safe campus environment. The cooperation and flexibility exhibited by you illustrates that regardless of what we face in the fall, Hood will remain a strong and vibrant learning community.

Nearly 100 people, including students, faculty, staff, trustees, alumni and community experts, have been busy developing those fall plans, guided by two core principles:

1. Decrease health and safety risks for our community members to the greatest extent possible 
2. Fulfill our mission by providing an optimal educational experience for all students 

We will provide a more complete plan in early July; however, I did want to share with you some important decisions we have made thus far so that you can begin planning accordingly.

A New Way of Learning and Being Together in Community

First, we have decided to change the fall academic calendar by beginning the fall semester one week early, eliminating fall break and ending the semester before Thanksgiving, thus extending winter break. This change to the calendar will minimize the amount of off-campus travel during the semester and maximize our ability to complete the semester prior to a possible second wave in COVID-19 cases at the end of the calendar year.

Important dates:

  • Monday, Aug. 3 – Full workforce on campus 
  • Monday, Aug. 10-16 – Staggered move-in for residential students 
  • Monday, Aug. 17 – First day of classes for undergraduate and graduate students 
  • Monday, Sept. 7 (Labor Day) – Classes in session, offices open 
  • Saturday, Oct. 10-Wednesday, Oct. 14 – Fall break canceled; all classes in session 
  • Friday, Nov. 20 – Last day of undergraduate classes 
  • Saturday, Nov. 21 – First day of finals (no Reading Day; final exam schedule under development) 
  • Tuesday, Nov. 24/Wednesday, Nov. 25 – finals end; last day of graduate classes; residence halls close 
  • Thursday, Nov. 26 – Thanksgiving; winter break begins 

Second, in our commitment to provide an accessible and engaging learning experience that responds to the needs of each of you and adheres to all health protocols by maintaining social distancing, we are taking the following measures: 

Fall courses will be designed to be offered in a bimodal format, so that both faculty and students have the flexibility to participate in-person or online as needed. The emphasis will be on in person and synchronous class sections but allows for continuance of courses regardless of what disruptions the fall may bring. Also, if necessary, some courses may be offered fully online. 

All spaces on campus – classrooms, shared and public spaces, Coblentz Dining Hall, residence hall rooms and more – are being reconfigured to comply with CDC guidelines on social distancing. It is important to note that this flexibility will also be applied to accommodate special situations for all members of our community. As one example, residency requirements will be relaxed in order to accommodate students for whom living on campus may not be prudent. 

Additional activities currently underway include:

  • Enhanced cleaning protocol per CDC guidelines 
  • Protocols to minimize concentrated campus pedestrian traffic 
  • Optimizing health services to establish a self-assessment/contact tracing plan and protocol for responses to positive cases; conducting an outbreak scenario to ensure preparedness; and implementing guidelines for the health and safety for all members of our community 
  • Installation of increased technology in all classrooms to allow for bimodal delivery of class instruction 
  • Reimagining all aspects of the student life experience – athletics, student organization activities, campus-wide events, extra-curricular opportunities, and student-services to provide a robust and engaging student experience, recognizing much will have to change in order to reduce health risks 
  • Continuing to provide you with counseling services both on-site and through tele-counseling 

A more detailed plan will be shared in early July, including the process for move-in, safety protocols, changes in current policies and procedures and additional guidance for each of you to prepare for this unprecedented situation. For now, I do hope this information helps you to begin planning for the fall semester. 

We are living in a new era where we are adopting new behaviors and social norms. While we will be the same Hood community, with high-quality education and strong values, it is important for me to say that things will be different when we return to campus. You will be reminded about hand washing, face covering and social distancing and some of your usual activities may be restricted. If you feel sick, you will be expected to stay home. 

As members of the Hood community, we must all do our part to protect and care for each other. And even though we will be wearing masks, the Hood Hello will be more important than ever to keep our community spirit. We all recognize that there will be moments of anxiety, uncertainty and frustration. I ask each of you for your patience, understanding and kindness as we work through these challenges together. 

In the coming weeks, there will be a lot of communication (yes, more long emails!), all of which will be archived on hood.edu/covid19; and I am sure there will also be a lot of questions. We want and need your input. Please continue to use covidquestions@hood.edu as the way to share your feedback.

Since early March, I have received a number of emails from many of you. I appreciate the outreach and support. We are stronger together. I so look forward to welcoming you back to campus! Until my next update, please stay safe. 

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

Since the day in March that we made the difficult decision to transition to remote learning, I have heard continually from our students how much they wish to return to campus, and I am sure you would like to be back as well. I assure you that we are working hard to make that happen. I have been filled with pride and drawn strength from the way that everyone in our community has responded to the pandemic crisis, doing their very best to support our students and provide a healthy and safe campus environment. The cooperation and flexibility exhibited by everyone illustrates that regardless of what we face in the fall, Hood will remain a strong and vibrant learning community.

Nearly 100 people, including students, faculty, staff, trustees, alumni and community experts, have been busy developing those fall plans, guided by two core principles:

1. Decrease health and safety risks for our community members to the greatest extent possible 
2. Fulfill our mission by providing an optimal educational experience for all students 

We will provide a more complete plan in early July; however, I did want to share with you some important decisions we have made thus far so that you can begin planning accordingly.

A New Way of Learning and Being Together in Community

First, we have decided to change the fall academic calendar by beginning the fall semester one week early, eliminating fall break and ending the semester before Thanksgiving, thus extending winter break. This change to the calendar will minimize the amount of off-campus travel during the semester and maximize our ability to complete the semester prior to a possible second wave in COVID-19 cases at the end of the calendar year.

Important dates:

  • June-July – Workforce transitions to on-campus work 
  • Monday, Aug. 3 – Full workforce on campus 
  • Monday, Aug. 10-16 – Staggered move-in for residential students 
  • Monday, Aug. 17 – First day of classes for undergraduate and graduate students 
  • Monday, Sept. 7 (Labor Day) – Classes in session, offices open* 
  • Saturday, Oct. 10-Wednesday, Oct. 14 – Fall break canceled; all classes in session 
  • Friday, Nov. 20 – Last day of undergraduate classes 
  • Saturday, Nov. 21 – First day of finals (no Reading Day; final exam schedule under development) 
  • Tuesday, Nov. 24/Wednesday, Nov. 25 – finals end; last day of graduate classes; residence halls close 
  • Thursday, Nov. 26 – Thanksgiving; winter break begins 

* With the loss of Labor Day as a holiday, you will have an additional floating holiday to take at your discretion.

Second, in our commitment to provide an accessible and engaging learning experience that responds to the needs of each student and adheres to all health protocols by maintaining social distancing, we are taking the following measures: 

Fall courses will be designed to be offered in a bimodal format, so that both faculty and students have the flexibility to participate in person or online as needed. The emphasis will be on in person and synchronous class sections but allows for continuance of courses regardless of what disruptions the fall may bring. Also, if necessary, some courses may be offered fully online. 

All spaces on campus – classrooms, shared and public spaces, Coblentz Dining Hall, residence hall rooms and more – are being reconfigured to comply with CDC guidelines on social distancing. It is important to note that this flexibility will also be applied to accommodate special situations for all members of our community. As one example, residency requirements will be relaxed in order to accommodate students for whom living on campus may not be prudent. 

Additional activities currently underway include:

  • Enhanced cleaning protocol per CDC guidelines 
  • Protocols to minimize concentrated campus pedestrian traffic 
  • Optimizing health services to establish a self-assessment/contact tracing plan and protocol for responses to positive cases; conducting an outbreak scenario to ensure preparedness; and implementing COVID-19 guidelines for all members of our community 
  • Installation of increased technology in classrooms to allow for bimodal delivery of class instruction 
  • Reimagining all aspects of the student life experience – athletics, student organization activities, campus-wide events, extra-curricular opportunities and student-services – to provide a robust and engaging student experience, recognizing much will have to change in order to reduce health risks 
  • Continuing to provide counseling services for students both on-site and through tele-counseling 

A more detailed plan will be shared in early July, including the process for move-in, safety protocols, changes in current policies and procedures, and additional guidance for each of you to prepare for this unprecedented situation. For now, I do hope this information helps you to begin planning for the fall semester.

Currently, we are continuing to operate under the Sunrise Plan and most employees are continuing to work from home. While all buildings on campus are still closed, admission is beginning to offer tours and visits with prospective families, with limited numbers and safety protocols in place. Staff members in accounting services and financial aid, as well as some other offices, are also beginning to slowly transition to campus. 

We are living in a new era where we are adopting new behaviors and social norms. While we will be the same Hood community, with high-quality education and strong values, it is important for me to say that things will be different when we return to campus. You will be reminded about hand washing, face covering and social distancing and some of your usual activities may be restricted. If you feel sick, you will be expected to stay home. 

As members of the Hood community, we must all do our part to protect and care for each other and our students. And even though we will be wearing masks, the Hood Hello will be more important than ever to keep our community spirit. We all recognize that there will be moments of anxiety, uncertainty and frustration. I ask each of you for your patience, understanding and kindness as we work through these challenges together. 

In the coming weeks, there will be a lot of communication (yes, more long emails!), all of which will be archived on hood.edu/covid19; and I am sure there will be a lot of questions. We want and need your input. Please continue to use covidquestions@hood.edu as the way to share your feedback.

When I think about the many decisions and tasks that need to be completed in order to be ready for the fall, it is daunting. As has already been the case, we will be asking for your help in ways that are not your usual responsibility. But I am confident that if we come together as a community, we will be ready.

Since early March, I have received a number of emails from many of you. I appreciate the outreach and support. We are stronger together. I so look forward to welcoming you all back to campus! Until my next update, please stay safe. 

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

Welcome to (almost) June! We’ve made it through the spring semester. I hope you and your families remain safe and healthy. Today is a Fifth Friday and traditionally we would be gathering for good eats and good company. I promise we will have a socially distanced celebration to make up for many canceled gatherings when we can all be together on campus.

Per the county executive’s announcement yesterday, Frederick County is finally in a position to enter phase 1 of the governor’s Roadmap to Recovery. CERT (COVID Emergency Response Team) has been regularly meeting and is ready for this moment. For most of you, nothing will change professionally. We are following the recommendation that we are still “safer at home,” and so we are expecting that most employees will continue to work from home. Specifically, we have created a summer reopening plan, called the Sunrise Plan. Per this plan, a small number of personnel will be approved to work on campus beginning June 8 (see plan for approval process). This delay allows Aramark facilities and housekeeping staff to ready campus buildings and offices. A big welcome back to our colleagues from Aramark – we’ve missed you!

The goal in limiting people on campus is to reduce the potential for transmission of COVID-19 and maintain everyone’s safety and health. We also recognize that for some employees, staying at home is best for them for personal issues, such as childcare or health matters. Additionally, as noted in the plan, the College has purchased washable/reusable masks for each member of campus, which should be on campus next week. It is expected that all employees will have read the full Sunrise Plan and follow the protocols outlined in it, including when and where to pick up your masks, beginning June 8. Questions can be directed to covidquestions@hood.edu.

In preparation for next week’s one-day, virtual board meeting, the Board of Trustees have had their committee meetings earlier this month. Thank you to the faculty and staff who have joined those meetings. The board has been very supportive and have expressed deep appreciation for all you have done to as we have navigated the semester. I look forward to continuing fruitful conversations with them next Friday. I know they will miss being on campus, as I’m sure you do.

We made the decision to move the deposit deadline for undergraduate students from May 1 to June 1, and with the new deadline fast approaching, I’m happy to report that we are not far off last year’s number (comparing the week before May 1 with this week before June 1). Congratulations to the admission team for quickly moving to a new enrollment strategy and practice, and a shout out to athletics for meeting their recruitment goals.

Please continue to reach out to our current students over the summer, checking on them and staying engaged. A new program called Summer Engagement Teams (SET) is being piloted this summer, targeting groups of rising sophomores and juniors. This initiative, proposed by Paige Eager, identifies teams of four (faculty, staff and alumni) to work with the students in small groups, engaging them in specific and structured activities with the intention of maintaining their connection with Hood and emphasizing the value of a liberal arts education. More information will be forthcoming next week.

The Planning, Budgeting and Assessment Committee (PBAC) has done an outstanding job developing three budgets for FY 2021 that will be submitted to the board for approval next week. While the initial budget anticipated 310 new students and 95 transfers for the fall 2020 semester, the pandemic created considerable uncertainty about the assumptions used in developing that budget. Specifically, the impact of the virus on enrollment, discount rates, residential occupancy, contributions and the additional cost of implementing new health and safety measures remains unknown. As such, the PBAC developed two additional budgets each with a contingency calculated on total revenues. One is based on a 10 percent decline in available funding, and the other is based on a 15 percent decline in available funding. Once the board approves these budgets, I will share more information on how they will be implemented.

On a related note, many of the FY 2021 capital projects have been temporarily suspended to preserve cash until the operational effect of the pandemic are known. The exceptions are projects related to the new residence hall and the Learning Commons, as well as selected information technology initiatives that will support remote or bi-modal instruction. Hopefully, the remaining projects can resume in the fall.

Nominations are still being accepted for the Dr. Henry P. and Page Laughlin Faculty Professional Achievement Award, the Dr. Henry P. and Page Laughlin Administrative Achievement Award, the Martha E. Church Endowment Prize and the Mary Ann Kerins Humanitarian award. All awards will be presented in August. Visit the Faculty and Staff Awards page for nomination forms; deadline for nominations has been extended to June 8.

To the parents and families of graduates in the Class of 2020, whether a high school or college graduation, first congratulations! Your student’s success is a testament to you. Kudos on a job well done. As Dave and I celebrated our son’s graduation from college last weekend with a virtual ceremony, it was with the same mix of emotions I’m sure you have felt. I also know others of our community are struggling with unemployment, separation from loved ones, and even COVID itself. To all of you, I offer my empathy and wishes for the well-being of you and your family.

Best,


Andrea E. Chapdelaine
President

Dear Students,

Welcome to (almost) June! We’ve made it through the spring semester. I hope you and your families remain safe and healthy.

Frederick County is finally in a position to enter phase 1 of the governor’s Roadmap to Recovery. CERT (COVID Emergency Response Team) has been regularly meeting and is ready for this moment. Although some employees will return to campus, for most of our offices, nothing will change. We are following the recommendation that we are still “safer at home,” and so we are expecting that most employees will continue to work from home. They are available to you via email or phone. Please reach out to them if you have any concerns or questions as you are taking summer courses or are planning for the fall.

CERT has also been working on a fall plan, exploring several scenarios. Several students are helping with this effort – my thanks for their participation. We are committed to the safety and well-being of our community and are putting protocols in place that will ensure a safe, on-campus fall semester. As I have shared previously, those plans will be communicated to you and your families in mid-July.

As a reminder, students can apply for additional funds from the CARES Act beginning June 1. The application can be accessed on the CARES Act page. Applications must be received by June 15. Decisions will be announced no later than July 15.

Nominations are still being accepted for the Dr. Henry P. and Page Laughlin Faculty Professional Achievement Award, the Dr. Henry P. and Page Laughlin Administrative Achievement Award, the Martha E. Church Endowment Prize and the Mary Ann Kerins Humanitarian award. All awards will be presented in August. Visit the Faculty and Staff Awards page for nomination forms; deadline for nominations has been extended to June 8. Students are eligible to nominate a faculty or staff member – please take the time to show your support for a faculty or staff member you feel is deserving of this award.

As promised, I am continuing to hold virtual town halls for students. Our next one is scheduled for Tuesday, June 9 at 7:30 p.m., via Zoom. A reminder email will be sent that day.

As restrictions ease, I cannot stress enough the importance of continuing to follow guidelines for social distancing. Any uptick in COVID-19 cases in our region now will make it more difficult for Hood to fully re-open campus in the fall. Please help me achieve my most desired goal – to welcome you all, safely, to your home at Hood in late August.

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

I hope this email finds you well and enjoying the interesting range of weather we’ve had this week!

As promised, we made the decision regarding Summer II session this week. Unfortunately, given the current projections of the pandemic trajectory, the guidelines from Governor Hogan and the Frederick County Executive, we have determined it is in the best interest of our community’s safety to continue with the online format for Summer II classes (July 6-August 16). 

With this decision comes the cancellation or rescheduling of all summer on-campus events through Friday, Aug. 15. Students will remain at their primary residence through the duration of the summer as residence halls are cleaned and prepared for fall, although we are continuing to provide housing in the duplexes for international students.

Let me again assure you that we are doing everything possible to be ready for us to resume on campus instruction and activities for the fall semester. Developing that plan is my and many others primary focus and will remain so over the next several weeks. A decision about the fall semester will be communicated in early July. 

I know there are a lot of questions, uncertainties and concerns regarding the fall semester. However, due to our size, expanded residential space, ample classrooms, our strong partnership with Frederick Health, and most importantly, you – faculty and staff that are committed to this effort, we believe we have the tools necessary to develop a plan that will adhere to all safety guidelines and ensure a strong educational experience. This will require flexibility, strict adherence to new policies and protocols, and patience from each of you. 

As Governor Hogan announced his “safer at home” plans for Maryland and County Executive Gardner announced a slower reopening phase for Frederick County, we are also developing our plan to slowly reopen critical on-campus activities later this summer, however, we will continue telecommuting whenever possible. A full description of Hood’s plan will be shared before the end of the month.

Tomorrow should have been our commencement ceremony to honor the Class of 2020. I’ve never wished for bad weather on Commencement day, but I am doing so this year! I encourage you to reach out to the graduating students you know and congratulate them so they feel surrounded by Hood as much as possible. 

Until we can celebrate with them on October 10, our graduates will be honored in a video, premiering live on the College’s Facebook or YouTube pages at 10 a.m. tomorrow. A special congratulations to the following employees who are members of the Hood Class of 2020:

  • Larbi Bricha, M.S.’17, cybersecurity (C)
  • Amani Al-Dajane, MBA
  • Meg DePanise ’15, MBA
  • Ryan DiGirolamo ’16, MBA
  • Jeff Whipp, M.S.’15, M.S. in cybersecurity 

Congratulations on your well-earned honor!

Nominations are still being accepted for the Dr. Henry P. and Page Laughlin Faculty Professional Achievement Award, the Dr. Henry P. and Page Laughlin Administrative Achievement Award, the Martha E. Church Endowment Prize and the Mary Ann Kerins Humanitarian award. All awards will be presented in August. Visit the Faculty and Staff Awards page for nomination forms; deadline for nominations is June 1.

Best,

Andrea E. Chapdelaine, Ph.D.
President

Dear Students, 

I hope this email finds you well and a bit more relaxed now that finals are a week behind you.

As promised, we made the decision regarding Summer II session this week. Unfortunately, given the current projections of the pandemic trajectory, as well as following guidelines from Governor Hogan’s Roadmap to Recovery and the lead of the county executive and mayor, we believe it is in the best interest of our community’s safety to continue with the online format for Summer II classes (July 6-August 16). 

With this decision comes the cancellation or rescheduling of all summer on-campus events through Friday, Aug. 15. Students will remain at their primary residence through the duration of the summer as residence halls are cleaned and prepared for fall.

Let me again assure you that we are doing everything possible to be ready for us to resume on campus instruction and activities for the fall semester. That has become my and many others primary focus and commitment and will remain so over the next several weeks. A decision about the fall semester will be communicated to you in early July. 

I know there are a lot of questions, uncertainties and concerns regarding the fall semester. However, due to our size, expanded residential space, ample classrooms, our strong partnership with Frederick Health, and most importantly, faculty and staff that our committed to this effort, we believe we have the tools necessary to develop a plan that will adhere to all safety guidelines and ensure a strong education. This will require flexibility, commitment to new policies and protocols and patience from each of you. Blazers, I know you are up to the task! 

Other updates

Students with outstanding library books may return them when we're together again on campus without fines or penalty. If you are not returning to Hood in the fall or need to return library materials now for any other reason, you may either drop items off at the information desk in Whitaker or you may ship them back to us at no cost. To ship library materials back to us, contact may@hood.edu for a prepaid shipping label and additional instructions. Graduates, ILL borrowers and iPad borrowers have been notified separately with special instructions.

The College recently received funding from the Department of Education’s CARES Act: Higher Education Emergency Relief Fund. Per CARES guidelines, the funds are to be distributed to students who are eligible for federal aid (requirement of the Act) and incurred costs due to the coronavirus and the subsequent suspension of on-campus operations. To ensure the fast, efficient and compliant disbursement of these funds, the CARES Act committee created a policy for the distribution of the funds such that all students who filed a FAFSA (to ensure they are Title IV eligible) will receive a portion of the funding. Checks were mailed to those students on May 14. You may refer to hood.edu/caresact or email accounting@hood.edu

The application for additional funds from the CARES Act will be available online beginning June 1.

Tune into the College’s Facebook or YouTube page on Saturday, May 16 at 10 a.m. to celebrate the Class of 2020. The Office of Marketing and Communications has created a video, which will air live. Celebration boxes were also mailed to each member of the graduating class; and as noted in a previous email, the rescheduled Commencement ceremony will take place on Saturday, Oct. 10 at 2 p.m.

Congratulations to our Honors Convocation winners for your academic excellence and outstanding contributions to our community. We celebrate you! 

I would love to hear about some of the exciting happenings while you are away. Please keep us informed and take time to send photos to marketingoffice@hood.edu. I wish for you a safe and relaxing summer! 

Be well!

Best,

Andrea E. Chapdelaine, Ph.D.
President

Dear Students,

Congratulations on completing what I surely hope will be the most challenging semester of your academic career. I cannot say enough how much you have impressed me with your tenacity, patience and perseverance. You are rock stars! Please take a moment to celebrate your achievement – watch some Netflix, play a game, eat a cookie!

I would like to congratulate all students who completed theses and/or received athletic awards (see social media @hoodblazers). With apologies for the delay, next week we will launch our virtual honors convocation – congratulations to our award winners!

For those of you who lived in the residence halls this semester, it was great to see you when you were back on campus collecting your belongings. I am sorry for those I missed as I made rounds. I hope all went smoothly and thank you and your families for following the protocols we put in place to keep you safe.

The COVID Emergency Response Team (CERT) continues to meet weekly, with the various workgroups meeting as needed. The fall planning workgroup, comprised of trustees, faculty, staff and students, will begin their work next week. Thank you to the students who agreed to assist with this important task. I will share our progress as we work through June with the goal of announcing a plan in early July. Note that we are making that decision as late as possible, given the rapidly changing nature of the pandemic’s trajectory. Also, we expect that this plan will need continual adaption as the situation evolves. I ask and thank you for your patience and flexibility. Questions or concerns can be sent to covidquestions@hood.edu.

This week the College received funding from the Department of Education’s CARES Act: Higher Education Emergency Relief Fund. Per CARES guidelines, the funds will be distributed to all students who are eligible for federal aid (requirement of the Act) and incurred costs due to the coronavirus and the subsequent suspension of on-campus operations. To ensure the fast, efficient and compliant disbursement of these funds, the CARES Act committee created a policy for the distribution of the funds such that all students who filed a FAFSA (to ensure they are Title IV eligible) will receive a portion of the funding. Checks will be mailed to students on May 15. In addition, a portion of the funds was retained for undergraduate and graduate students not captured in the original distribution. Information on applying for these remaining funds will be sent to students in the next two weeks.

These funds, like the stimulus relief funds, are tax-free.

Our first summer session begins on Monday May 18 and it’s not too late to register. All Summer I courses will be fully online and the schedule offers a number of undergraduate and graduate options. The complete schedule is available in Self Service. To learn more about undergraduate summer courses, please visit: https://www.hood.edu/offices-services/registrars-office/undergraduate-summer-session-2020. If you have any questions or concerns with registration, please contact registrar@hood.edu. We will be making a decision on whether Summer II will be online in the next week – stay tuned.

Seniors, have you considered pursuing graduate studies at Hood? Learn more at an upcoming panel designed just for graduating seniors, which is scheduled for May 13 from 4-5 p.m. RSVP to learn more about financial aid, housing options and applying some of your undergrad coursework toward a master’s degree. You can also contact the graduate school if you have other questions at gofurther@hood.edu. As always, the Career Center is available to support your job search efforts. Review job and internship opportunities in Handshake, and let the Career Center staff help you polish your resume and cover letter. They are also available for virtual mock interviews.

To all our graduating undergraduate and graduate students, a special congratulations on completing your degree requirements. Please do not forget to tune in to Hood social media May 16 at 10 a.m. for a special message from all of us at Hood.

To everyone, have a wonderful summer and I hope to see you on campus soon. I miss you all!

Sincerely,

Andrea E. Chapdelaine, Ph.D.
President

Dear Faculty and Staff,

As we mark the last day of finals, I want to again thank you for being rock stars in managing what remains an unsettling and surreal eight-week period, both professionally and personally. You delivered to our students the best possible education in a less-than-ideal situation, while coping with both professional and personal challenges. And although the semester is officially over, we will continue our communication and outreach, including the virtual book club, my office hours, the vice president chats and staff council meetings, as a way to keep our community connected until we are all back together again.

The COVID Emergency Response Team (CERT) continues to meet weekly, with the various workgroups meeting as needed. The “Reopening Campus” Workgroup is finalizing a reopening plan for administrative and academic offices. At Governor Hogan’s press release on Wednesday, May 6, he indicated Maryland may move from “stay at home” to “safer at home” as early as next week. It is important to note that even if we can reopen, that does not mean we should. Therefore, the Reopening Campus plan will follow Governor Hogan’s Roadmap to Recovery: “Even when reopening actions are underway, those who can continue to telework should do so. This will reduce social interactions overall and reduce the risk of infection in workplaces where telework is feasible.”

This reopening plan will be shared by the end of next week. Each vice president has developed a corresponding plan for each division of the College, which they will communicate to their division members. Questions or concerns can be sent to your vice president, human resources or covidquestions@hood.edu

Also next week, CERT will make a decision on whether Summer II classes will be online, and the fall planning workgroup will begin their work. That group is comprised of trustees, faculty, staff and students, as well as senior team. We want to ensure transparency and encourage input from all constituents and therefore I will share our progress as we work through June with the goal of announcing the plan in early July. Note that we are making that decision as late as possible, given the rapidly changing nature of the pandemic’s trajectory. Also, we expect that this plan will need continual adaption as the situation evolves. I ask and thank you for your patience and flexibility.

Fall enrollment continues to increase with an additional 25 first year deposits in this past week. Given the extension of the deposit deadline to June 1, this is very encouraging. That said, national predictions indicate that we might expect as much as a 20% decline in enrollment next year. Also expected are increases in financial need, and declines in room and board, conferences and fundraising. As I indicated in my last email, PBAC is developing contingency budgets should these expected revenue losses occur. We will finalize and share those budgets in the next few weeks, although they are subject to board approval in June.

My appeal to Governor Hogan was successful such that residential undergraduate students were allowed to schedule times to return to campus to retrieve their belongings. My thanks to the residence life staff, campus safety and facilities for making this such a smooth and safe process. It was wonderful to see some of the students although it was with mixed emotions on both our parts. Last week we issued credits for room and board to all residential students. If any students have questions, please encourage them to review the policy at hood.edu/COVID19 or to contact student accounts at accounting@hood.edu. Our international students who remained on campus this semester moved to the 7th Street duplexes, giving them more comfortable surroundings and much-needed company. They will remain there for the summer. As you saw from the email sent out yesterday, gift cards can be donated to help them purchase groceries, now that the dining hall is closed.

I have fielded several questions regarding what government relief Hood has received. I am sorry to report that despite our aggressive and thorough pursuit of all potential assistance at the federal, state and local levels, colleges and universities have been largely left out of the relief provided to date. We were awarded $632,642 from the Department of Education’s CARES Act: Higher Education Emergency Relief Fund. Per CARES guidelines, the College must distribute funds directly to Title IV eligible students (i.e., eligible for federal aid) who incurred costs due to the coronavirus and the subsequent suspension of on-campus operations. To ensure the fast, efficient and compliant disbursement of these funds, the CARES Act committee created a policy for the distribution of the funds such that all students who filed a FAFSA (to ensure they are Title IV eligible) will receive a portion of the funding. These checks will be mailed to students the week of May 15. In addition, a portion of the funds was retained for those students not captured in the original distribution. Information on how to apply for these funds will be sent to students in the next two weeks.

In addition to the fund for students, the CARES Act also awarded an equal amount to the College. This funding is to be used to offset some of the expected losses in next year’s budget. Unfortunately, like Hood, most colleges are reporting this amount will only cover about 10 percent of estimated losses. 

Unfortunately, Hood is ineligible for the additional relief programs in the CARES Act such as the PPP or payroll protection program and the SBA/Main Street Lending program. For PPP, our non-federal work study student workers must be included in the employee count which means we exceed the 500 employee limit, and nonprofits cannot apply for the SBA loans. There was a small portion of the CARES Act distributed to the state governors to allocate to education (all levels); we are actively advocating for private higher education to receive a portion of that funding from Governor Hogan. At this time, I have joined my colleagues and others to advocate to Congress to include higher education in the next relief bill, however, the timing and scope of that bill is very uncertain at this time.

To end on a more positive note, although it is often hard to remember what day or week it is, today does mark the end of the spring semester and I think I can speak for all of us when I say, good riddance! Since this is the start of summer for us, it also means the beginning of summer hours. They will begin on May 22nd and continue through July 31st, with no return to work on the first Friday of June since we have cancelled reunion. For those staffing offices virtually (or on campus when we reopen), offices can close at 1 p.m. on Fridays. If an exempt employee takes the full day off, it must be taken as a full vacation day (7.5 hours), per current College policy. Hourly employees will be paid for those hours that the College is closed if those hours are part of their normal schedule. For employees who cannot take the hours due to work responsibilities, these hours cannot be counted as overtime; however, supervisors are asked to provide alternative opportunities to reduce hours for those employees.

Other Updates

  • Tune into the College’s Facebook or YouTube page on Saturday, May 16 at 10 a.m. to celebrate the Class of 2020. The Office of Marketing and Communications has created a video, which will air live. Celebration boxes were also mailed to each member of the graduating class; and as noted in a previous email, the rescheduled Commencement ceremony will take place on Saturday, Oct. 10 at 2 p.m.
  • The Open Enrollment period for employee benefits runs through Sunday, May 10. This is the one time of the year when employees can add or change coverage without having experienced a qualifying life event. All benefit eligible employees must make an election; please visit our  Open Enrollment webpage for more information. This is an active re-enrollment which means you must elect to continue your active coverage. Failure to submit election will result in a loss of coverage effective June 30, 2020. 
  • Nominations are currently being accepted for the Dr. Henry P. and Page Laughlin Faculty Professional Achievement Award, the Dr. Henry P. and Page Laughlin Administrative Achievement Award, the Martha E. Church Endowment Prize and the Mary Ann Kerins Humanitarian award. All awards will be presented in August. Visit the Faculty and Staff Awards page for nomination forms; deadline for nominations is June 1.
  • Recipients of Honors Convocation Awards will be announced on the website next week. A congratulatory video from the president will also be posted. Awards will be mailed to each recipient, along with a commemorative program (also available as a .pdf on the website).

Best,

Andrea E. Chapdelaine, Ph.D.
President

Dear Students, 

It’s Spirit Friday and the last day of classes. For all of us, this was not how we envisioned this day eight weeks ago. I can’t say it enough – I am so proud of your adaptability and strength as you shifted gears to an online format for the second half of your semester. And while there is still uncertainty, one thing that remains is the commitment of the faculty, staff, senior team, trustees and me to continue the mission of the College to provide you with an education that empowers you to meet personal, professional and global challenges. And if a pandemic isn’t a global challenge, I don’t know what is. 

We have tried to keep you updated with important information while not overwhelming you with email. We have posted videos and photos to keep you close to campus while trying not to make you too homesick for Hood. And we will continue to do those things throughout the summer, including holding my office hours and student town halls, with other activities to come. As always, I welcome your suggestions. Please check your email for reminders and links to Zoom.

The major task now is planning for the fall. With cautious optimism, we are committed to resuming normal operations in the fall, although it is likely that we will have to do so with new protocols and ways of learning, working and being together. I have convened a task force to develop multiple fall scenarios and corresponding operational plans for each of those possible scenarios. Several of your classmates, both undergraduate and graduate, have agreed to help with this important task. This work will be guided by two primary principles: a steadfast commitment to our academic mission and the health and safety of our community. We plan to complete this work by mid- to late-June and will keep you updated on our progress.

Other updates from campus:

  • For the Class of 2020, the commencement committee has been meeting to work on logistics for your October 10 ceremony. Updates will be sent in the next few weeks.
  • Tune into the College’s Facebook or YouTube pages on May 16 at 10 a.m. to watch the live premiere of our tribute to the Class of 2020.
  • Check your email for the message from the registrar about the summer’s expanded online offerings from the Council for Independent Colleges (CIC) courses. If “safer at home” continues, why not get a jump on your next semester?
  • We had been waiting to allow our residential students to come to campus to retrieve their belongings due to Maryland's stay-at-home order. My appeal to the Governor's office was approved and travel for this purpose is deemed essential by the Maryland Higher Education Commission. Move out will begin on Monday, May 4 with safety precautions and protocols in place.
  • The Bookstore has extended the grace period for rental returns through the first week of fall classes. They will not be charging students who are unable to return their books in the spring semester.

Most important, I want to wish you success on your finals. I know this has been such a challenging semester and I am rooting for you! Please keep in touch, keep posting pictures and joining me for my town halls. I deeply miss your presence on campus.

Best, 

Andrea Chapdelaine
President

Dear students, 

Thank you for your patience as we have waited to implement our move-out plan due to Maryland’s stay-at-home order, which is still in place. President Chapdelaine’s appeal to the Governor’s office has been approved, and we are now able to allow you on campus to retrieve your belongings in a safe and orderly fashion. Travel for this purpose is deemed essential by the Maryland Higher Education Commission. See the information below to schedule a date and time to move out of your room over the next few weeks, beginning Monday, May 4. We recognize that final exams are taking place next week and there may be other factors that impact your ability to safely travel to campus; we will work with you on later options.  

It is important for everyone to maintain social distancing while moving out. Frederick County requires all persons in essential businesses to wear face masks. We are requiring all students and family members to do the same during the move-out process. Below are important details: 

  • Only two students per floor may sign up to move out in each time slot. Roommates must not sign up at the same time in order to maintain a physical distance. 
  • You will have up to three hours to move out belongings. 
  • You may have up a total of up to four people in your move-out party, including you. 
  •   For everyone’s safety, we ask that you wear your own gloves, face masks and other protective items. Also, keep at least a six-foot distance from everyone not in your moving party at all times (hallways, stairwells, etc.). To assist with this, each stairwell will be marked one way only (up or down). 
  • Housekeeping staff will wipe down high-traffic areas and rolling carts in between move-out shifts. 
  • Take everything and leave minimal trash behind (outside in trash cans or dumpsters). 
  • You will have a key envelope taped to your door with your name on it. After locking the door, place the key in the envelope and place it in the building’s blue key drop box on the wall near the exit door in the residence hall. 

In mid-April, residence life staff placed all mail and packages from the mail room in your rooms. Please ensure that you have changed your delivery address on all mail you would normally get on campus. After you retrieve your belongings from your room, we will be unable to forward your mail to you. 

The Bookstore has extended the grace period for rental returns through the first week of fall classes. They will not be charging students who are unable to return their books in the spring semester. 

Please refrain from going into any other room or building while on campus. 

Email your area coordinator or residencelife@hood.edu if you need accommodations (student siblings, accessibility needs, extraordinary circumstances, etc.). Hood College’s primary concern is for the safety of everyone on campus. It is very important that you do not come to campus before your scheduled move-out appointment. Click here for the College’s COVID-19 update webpage.  

Refer to the link specific to your building in the email you received from your area coordinator to sign up for your move-out appointment.

Good afternoon, 

I hope you're all staying safe and healthy! Final exam week for undergraduate students begins on Monday, May 4, and continues through Friday, May 8. As a reminder, asynchronous assessments for the final exams are recommended. To learn more about online assessments, please see the helpful video from The Center for Teaching and Learning (CTL): Final Assessments in Online Platforms. This information can also be found on the CTL Blackboard site. 

The final day of undergraduate classes for the spring 2020 semester is Friday, May 1. Reading Days are held on Saturday (5/2) and Sunday (5/3). Final exams begin Monday, May 4. Reading Days are intended to be unscheduled to provide time for students to study and pursue academic work which is most appropriate for them.  There should be no formal undergraduate class meetings, exams, or required review sessions on Saturday or Sunday. The last day of graduate courses is Friday, May 8. 

Please also keep in mind that final grades are due 72 hours after the last day of the final exam period and should be submitted in Self-Service by the course instructor no later than Monday, May 11 by 9 a.m. for graduating students(undergraduate and graduate). All other grades are due in Self-Service by Monday, May 18. 

S/U Grading Option and Course Withdrawals

The deadline for students to request a course withdrawal or S/U for your course is Friday, May 1. If your student officially requested to take the S/U option for your course (submitting the online form to the registrar's office), you will only have the S/U option to award either an "S" or "U" for the course. Instructions regarding S/U and Course Withdrawals can be found on the COVID-19 Academic Policies & Information page and it's also included on the attached email. 

Undergraduate Request for Incomplete

Faculty may award an incomplete (INC) to any undergraduate student for any reason in spring 2020, provided the student earned a midterm grade of D- or higher. The deadline for requesting an INC is extended to Friday, May 15, 2020. To request an incomplete, students should complete and submit the Application for Incomplete Grade form to the instructor as well as the registrar's office for review and processing. If it's not possible for them to complete the Application for Incomplete Grade form, then we must receive the following information in the body of an email. 

Graduate Request for Incomplete

Faculty may award an incomplete (INC) to any graduate student for any reason in spring 2020, provided the student earned a midterm grade of C- or higher. The deadline for students to request faculty approval for an INC is extended to May 15, 2020.  The Incomplete Grade form is found here and should be submitted to hoodgrad@hood.edu by May 15.
 

OTHER IMPORTANT DATES: These dates can also be found on the academic calendar as well as on the Registrar's Office COVID-19 Academic Policies and Information page. 

  • Declaration of S/U Deadline: Friday, 5/1
  • Course Withdrawal Deadline for both undergraduates and graduates: Friday, 5/1
  • Last Day of Undergraduate Classes: Friday, 5/1
  • Last Day of Graduate Classes: Friday, 5/8
  • Petition to Declare Incomplete: Friday, 5/15
  • Final grades due for graduating seniors and master's candidates due to Registrar via Self-Service by 9 a.m. Monday, 5/11
  • May degree conferral: Saturday, 5/16
  • All other grades due to Registrar via Self-Service by 9 a.m., Monday, 5/18

 

Best Regards,

Ashley Anderson
Registrar

Dear Parents and Families,

I hope this email finds you all healthy and managing well under these difficult conditions. Campus is truly not the same without your students here. Last week I sent an update to the faculty and staff and wanted to share the same information with you. I’m sure you’ve been seeing the news from college campuses all around the country how the COVID crisis is impacting higher education. 

As I wandered aimlessly through East Cottage (the president’s house) over the weekend (aren’t we all a bit stir crazy?), I thought about what that house had witnessed in its 120-year history. East Cottage served as the College infirmary during the 1918 pandemic. A decade later, the house was sold to help the College stay financially viable through the Great Depression. During WWII, the family that owned the house at that time stood on the porch to receive the tragic news that their son had sacrificed his life for our country. Yet, in 2014, a stronger Hood was able to bring East Cottage back into its fold, and it now serves as a symbol to all of us of our deep roots in this community and continued resilience. 

As we navigate these unchartered, stormy seas, we are edified by the knowledge that Hood, like East Cottage, has overcome many challenges and will do so again. Over the past five years, Hood has made great strides forward. Many strategic priorities – increased enrollments, new academic programs and renovated facilities – have been achieved. Although the difficult decisions we must make in response to this pandemic may slow that progress for a period of time, Hood will weather this storm and come back stronger than ever. 

In that context, let me share current responses to the challenges of the pandemic. First, CERT (COVID Emergency Response Team) continues to meet regularly to discuss emerging issues and concerns. All such matters should be directed to CERT via covidquestions@hood.edu. Second, CERT has made plans in anticipation of continued disruption over the summer. This includes moving to online instruction for Summer I, as was announced previously; canceling of other summer activities; ensuring continued room and board for any students who are unable to leave due to travel restrictions; and a “move-out plan,” which adheres to current CDC guidelines to enable residential students to retrieve their belongings. On Friday, I appealed to the Governor to allow us to enact this plan as soon as possible.

The two major tasks now before us are planning for the fall and managing the significant financial impact of the pandemic. With cautious optimism, we are committed to resuming normal operations in the fall, although it is likely that we will have to do so with new protocols and ways of learning, working and being together. Accordingly, I have convened a task force to develop multiple fall scenarios and corresponding operational plans for each of those possible scenarios. This work will be guided by two primary principles: a steadfast commitment to our academic mission and the health and safety of our community. We plan to complete this work by mid- to late-June. 

With regard to financial matters, we are working hard to mitigate the impact of the pandemic on this year’s (FY 2020) budget. This has been achieved through: savings due to the cessation of normal activities this spring and summer; restrained spending; and the voluntary reduction in salary and release of vacation accrual by the senior team and me, among other items. 

In addition to these first steps, we are preparing for the possibility of additional revenue losses in the coming academic year. Both the extent and the nature of that impact is uncertain, but we must be prepared. Our primary priority is to ensure the continued excellence of the education we provide your students and to care for our wonderful faculty and staff. It bears continual repeating that the commitment, adaptability and resiliency our faculty and staff have shown to our students and to Hood are both inspiring and gratifying. 

In closing, I wish to thank all of you for your kind words of support and all you are doing to help your student through this difficult time. Please do hold onto Hood’s most cherished value, Hope. 

Best,

Andrea E. Chapdelaine, Ph.D.
President

Good morning students!

As a follow up to the email below, the Satisfactory/Unsatisfactory grading option is available for both undergraduate and graduate students. In order to complete your request, please follow the instructions below. More information regarding the S/U policies can be found on the COVID-19 Academic Policies & Information page. The deadline to request the S/U grading option for a Spring 2020 course is Friday, May 1. 

Undergraduates: Please complete the Undergraduate S/U Declaration form which can be found here

Please download the fillable PDF form, save and email a copy to your advisor and the registrar's office (registrar@hood.edu). Emailed approval from the advisor will be accepted. The Registrar's Office will contact you via your Hood College email address once the request has been reviewed and processed. Instructors will be notified of the grade change as well. 

Graduates: Please complete the Graduate S/U Declaration form which can be found here. Please download the fillable PDF form, save and email a copy to your advisor and the registrar's office (hoodgrad@hood.edu). Emailed approval from the advisor will be accepted. The Registrar's Office will contact you via your Hood College email address once the request has been reviewed and processed. Instructors will be notified of the grade change as well. 

Please do not hesitate to reach out if you have any questions!

Best regards,

Ashley Anderson
Registrar

Dear Student,

I hope that you have been safe and healthy these past few weeks as we have seen the rapid development of the COVID-19 pandemic. These times are very uncertain, and we here at Hood College know the mixed emotions you must be feeling during this time, especially regarding the end of your high school career and your college search process.

While we are unable to offer you a tour of our beautiful campus right now, we think it is extremely important, especially in times of crisis, for you to know the type of institution Hood College is and to show you that our students are our top priority. Below are some of the measures the College has taken in order to ensure our students’ health and safety.

  • As of March 19, in an effort to “flatten the curve,” Hood College made the decision to hold classes online for the remainder of the semester to comply with CDC guidelines regarding social distancing and minimizing group interaction (after originally extending spring break one week and moving to a temporary online format).
  • During this time, students are not permitted to return to campus until we are able to ensure a safe move-out process. For those students with extenuating circumstances, exceptions have been made, and dining services are provided to those few who remain in their residence halls. Students not returning to campus will receive a credit for the portion of room and board that has not been used.
  • For all of our seniors anticipating graduation in May, President Andrea Chapdelaine has ensured these students that there will be a commencement. While our May ceremony will not take place as scheduled, a new date will be determined where President Chapdelaine will proudly celebrate our graduates and their accomplishments.
  • We know that times like these often put financial pressures on families, so students with campus employment are continuing to be paid for lost hours.
  • To stay connected with our current students, President Chapdelaine is holding “town hall” style meetings for students, as well as her weekly office hours open to all members of the community, via Zoom to stay connected and answer any questions.
  • To continue to serve our community, our Departments of Nursing, Biology, and Chemistry and Physics have donated medical equipment and personal protective equipment (PPE) to Frederick Health Hospital.President Chapdelaine is in regular communication with hospital leadership to find ways the College can continue to support the hospital - the area’s largest medical provider and our neighbor.

You can also read all of the communications that have gone out to the community related to the College’s COVID response at hood.edu/covid19.

When we say “students,” please know we also include prospective students and families among those who are our highest priority. To that end, here are some things we have also done to protect you:

  • Taken all visit and event opportunities virtual so you can stroll the Hood campus guided by your admission counselor from the comfort and safety of your home.
  • Created a live, interactive online Accepted Students’ Day (ASD) and multiple virtual events throughout the month of April. Links to all the sessions from the April 4 ASD can be found at hood.edu/asd.
  • Adjusted the enrollment deposit deadline from May 1 to June 1, to give you time to make your decision, pay your enrollment deposit and commit to Hood. We can't wait to have you join us, but we don't want to rush you!

We know that this is a challenging time for our students. As President Chapdelaine says, “it takes a village and the Hood village has been extraordinary.” It is important to know how your future home will handle situations like these, and here at Hood, the safety and wellbeing of our students is paramount.

We know how chaotic the past few weeks have been for many members of our community, and we want to do everything we can to support you and your family during this time. Please let us know if there are any other ways we can assist you.

Stay well!

Bill Brown
Vice President for Enrollment Management

Dear Class of 2020,

Thank you to everyone who has participated in commencement discussions and completed the survey to find the best solution, given the circumstances, for a rescheduled commencement ceremony. Based on your input, we will hold your commencement ceremony on Saturday, October 10, 2020.

It was important to you to hold your ceremony in your year, and so while there were some votes for a January or May ceremony, the overwhelming majority of you chose October. 

Now that we have the date, the commencement committee is already hard at work to develop a plan for the rescheduled commencement weekend and ceremony. They are thinking creatively about ways to provide some of the traditions, events and activities that typically occur around commencement. We continue to welcome your suggestions and feedback as we develop these plans. It is all about you! While this rescheduled plan may change, given the unpredictability of the coronavirus outbreak, we remain optimistic about October 10 for your ceremony.

On a personal note, I once again want to express how proud I am of you and all you have accomplished during your time at Hood. Your resiliency and continued optimism in the face of tremendous adversity have been a source of hope and motivation for me during these difficult days – thank you! On May 16, you will officially be a graduate of the College and able to be counted among the more than 19,000 living alumni. Please tune into the College’s Facebook page on May 16 at 10 a.m. for a special gift from the College to you.

Your diplomas will be mailed to your address at the end of May. Please make sure the registrar’s office has the correct address on file. 

We will continue to update you as plans are developed. Stay safe and well.

Best,

Andrea E. Chapdelaine, Ph.D.
President

PS...a reminder, if you have not yet sent your photo to marketingoffice@hood.edu, please do so soon.

Student Town Hall with Pres Chap

Join Pres Chap on Monday, April 20 at 7:30 p.m. for a student town hall via Zoom. A reminder email will be sent on Monday.

Olivia White Delays Retirement

I am delighted to say that given the pandemic, Dean Olivia White will delay her retirement and remain in her position until December 31, 2020. We thank her for her flexibility and are deeply appreciative for the extra time we have with her.

Summer I

Given the current projections of the pandemic trajectory, earlier this week, we made the decision to move all Summer I classes (May 16-June 28) to an online format in order to ensure the continued safety of our community and enable students access to course offerings. The Office of the Registrar will be sending a more detailed email about advising and registration for summer and fall. A decision about Summer II (July 6-August 16) will be made no later than May 15. We are hopeful that we will be able to offer in-person classes and the opportunity for students to participate in Summer Research Institute opportunities during Summer II.

 Registration for summer and fall 2020

The academic advising period for fall 2020 continues through Friday, April 17. Please make sure you’ve met with your academic advisor to discuss your plans for fall semester and beyond. Check your self-service account to ensure that you have no “holds” that might prohibit your registration. Registration for summer and fall 2020 opens in self-service on Monday, April 20 at 12:01 a.m. based on class level and earned credits. Remember that all summer I classes will be fully online!

Make your voice heard and participate! 

The Student Government Association is currently accepting applications for SGA executive board members and for Class Council. Click the applicable link below for eligibility requirements and to apply.    

Applications will be accepted through midnight on April 22. Elections will be held April 23 - 30. 

 Events and Activities 

The following events are being sponsored by the Office of Student Engagement. Take time to select those of interest, have fun and win prizes! 

  • April 20       Instagram Photo Contest 
  • April 21       Disney Trivia Night, 7 p.m.  
  • April 22       Essay contest winners will be announced 
  • April 23       Bingo Night, 7 p.m.

Commencement

Earlier today, an email was sent to the Class of 2020 with the final decision, based on the students’ feedback, to reschedule the commencement ceremony on Saturday, October 10, 2020. The commencement committee is already hard at work thinking creatively about ways to provide some of the traditions, events and activities that typically occur around commencement. While this rescheduled plan may change, given the unpredictability of the coronavirus outbreak, we remain optimistic about October 10 for the ceremony.

Move-Out Plan

As previously communicated, the Office of Residential Life has created a move-out plan that will be implemented as soon as the governor lifts the stay-at-home ban in Maryland. The process will limit the time allowed to move out, the number of family members that can assist, and the buildings on campus you can enter. We know it’s unsettling to not have your room packed up and your belongings with you; please understand that we must obey current law and do our part to ensure the safety and health of our community.  

Mail

Residential students, please check Amazon and your other mail order services to ensure that you have updated your address to your current location. The mail room is reporting that they are still receiving packages for students. The area coordinators have taken all mail that has been delivered to campus to your room to pick up when you move out.

Academic Integrity during COVID-19

A friendly reminder that during our transition to a remote learning environment, the Academic Honor Code remains in full force and prohibits cheating and unauthorized assistance, plagiarism, resubmission of duplicate work, and other forms of academic dishonesty. Reach out to your professors with any and all questions about permitted activities and acceptable citation practices; seek online tutoring through ThinkingStorm; drop-in to chat with a librarian about research; or schedule a virtual writing center session with Donna Harrison (harrisond@hood.edu) or Olivia Imirie (imirie@hood.edu). More information about the Academic Honor Code is located in the student handbook.

Sleeves Up Campaign for American Red Cross

Are you looking for a way to help save up to three lives? Join the Hood College Cares “Sleeves Up” blood donation challenge that will run from April 15 through May 15. Members of the Hood College and the greater Frederick communities are encouraged to roll up their sleeves and give blood. For more information and to find a place and time to donate, visit hood.edu/redcross.

Welcome to Hood, Becky!

A few weeks ago, Becky VanWychen joined the residence life team as area coordinator. Becky recently attended Arkansas Tech University for her master’s degree in college student personnel. Her undergraduate degree was from University of Wisconsin-River Falls. Becky loves to take her dog, Stark, on long walks, and she enjoys playing video games. Becky will oversee the new residence hall as well as Memorial Hall, where she lives. Her email address is vanwychen@hood.edu. Please welcome Becky to the Hood community.

Student Town Hall with Pres Chap

Join Pres Chap on Monday, April 20 at 7:30 p.m. for a student town hall via Zoom. A reminder email will be sent on Monday.

Dean Drop In with Dean Boulton

Join Dean Boulton on Thursday, April 23 at 7:00 p.m. for a student town hall via Zoom. A reminder email will be sent next week.

 Summer I

Given the current projections of the pandemic trajectory, earlier this week, we made the decision to move all Summer I classes (May 16-June 28) to an online format in order to ensure the continued safety of our community and enable students access to course offerings. The Office of the Registrar will be sending a more detailed email about advising and registration for summer and fall. A decision about Summer II (July 6-August 16) will be made no later than May 15. We are hopeful that we will be able to offer in-person classes and the opportunity for students to participate in Summer Research Institute opportunities during Summer II.

 Registration for summer and fall 2020

The academic advising period for fall 2020 continues through Friday, April 17. Please make sure you’ve met with your academic advisor to discuss your plans for fall semester and beyond. Check your self-service account to ensure that you have no “holds” that might prohibit your registration. Registration for summer and fall 2020 opens in self-service on Monday, April 20 at 12:01 a.m. based on class level and earned credits. Remember that all summer I classes will be fully online!

 Commencement

Earlier today, an email was sent to the Class of 2020 with the final decision, based on the students’ feedback, to reschedule the commencement ceremony on Saturday, October 10, 2020. The commencement committee is already hard at work thinking creatively about ways to provide some of the traditions, events and activities that typically occur around commencement. While this rescheduled plan may change, given the unpredictability of the coronavirus outbreak, we remain optimistic about October 10 for the ceremony.

 Online Tutoring and Writing Support

We have added support services that can be accessed remotely and at a time convenient for YOU.  ThinkingStorm is the new and 100% free online tutoring resource available to Hood College graduate students! To access online tutoring, login to your Blackboard classroom, click Tools, then click Academic Online Tutoring & Writing Support to access the ThinkingStorm service. You will be automatically signed into the online tutoring site; no separate username or password is required. ThinkingStorm is available up to 24/7 for topics like Writing, Math, Science, Advanced Statistics, Accounting, Finance, Markup & Programming Languages and more. Once you're logged in, simply use the menus on the ThinkingStorm homepage to connect with your desired option. Live support is available for most subjects, and you can also submit essays for asynchronous feedback via the ThinkingStorm Writing Center.

Academic Integrity during COVID-19

A friendly reminder that during our transition to a remote learning environment, the Academic Honor Code remains in full force and prohibits cheating and unauthorized assistance, plagiarism, resubmission of duplicate work, and other forms of academic dishonesty. Reach out to your professors with any and all questions about permitted activities and acceptable citation practices; seek online tutoring through ThinkingStorm; drop-in to chat with a librarian about research; or schedule a virtual writing center session with Donna Harrison (harrisond@hood.edu) or Olivia Imirie (imirie@hood.edu). More information about the Academic Honor Code is located in the student handbook.

Sleeves Up Campaign for American Red Cross

Are you looking for a way to help save up to three lives? Join the Hood College Cares “Sleeves Up” blood donation challenge that will run from April 15 through May 15. Members of the Hood College and the greater Frederick communities are encouraged to roll up their sleeves and give blood. For more information and to find a place and time to donate, visit hood.edu/redcross.

 

Office Hours

The president will hold virtual office hours on Tuesday, April 21 at 1 p.m. via Zoom Waiting Room. A reminder will be sent early next week.

Olivia White Delays Retirement

I am delighted to say that given the pandemic, Dean Olivia White will delay her retirement and remain in her position until December 31, 2020. We thank her for her flexibility and are deeply appreciative for the extra time we have with her.

Vacation Day Givebacks

Thank you for those who have generously offered their unused accrued vacation leave in order to help with the College’s budget shortfall due to the pandemic. The Human Resources Department is developing a web-based tool for submitting future contributions. More information about this process will be shared next week. Please note, though, that the leave will not be collected from your accrued balance until the last week of June, in advance of closing the fiscal year.  While we continue to make every effort to preserve our workforce, we unfortunately had toreduce hours and furlough a few employees in unique circumstances. We do not anticipate any further employment changes this fiscal year.

Commencement

Earlier today, an email was sent to the Class of 2020 with the final decision, based on the students’ feedback, to reschedule the commencement ceremony on Saturday, October 10, 2020. The commencement committee is already hard at work thinking creatively about ways to provide some of the traditions, events and activities that typically occur around commencement. While this rescheduled plan may change, given the unpredictability of the coronavirus outbreak, we remain optimistic about October 10 for the ceremony.

Summer I

Given the current projections of the pandemic trajectory, earlier this week, we made the decision to move all Summer I classes (May 16-June 28) to an online format in order to ensure the continued safety of our community and enable students access to course offerings. The Office of the Registrar will be sending a more detailed email about advising and registration for summer and fall. A decision about Summer II (July 6-August 16) will be made no later than May 15. We are hopeful that we will be able to offer in-person classes and the opportunity for students to participate in Summer Research Institute opportunities during Summer II.

Fall Enrollment

The Admission Office is working hard to achieve the fall enrollment goal.  To support their efforts, faculty are invited to consider hosting a prospective student in one of their online classes.  If you’re interested in opening one of your classes to a prospective student, please contact Nikki Bamonti at bamonti@hood.edu

Summer Advising & Registration Days—new students

This summer’s six Advising & Registration Day events in June/July for new first-year and transfer students will be held online. Details about sessions, including individual advising appointments and links, are forthcoming.

Tea-n-Talk: Timely Tips for Final Assessments in Online Platforms

Faculty, join April Boulton, Heather Mitchell-Buck, Marisel Torres-Crespo and Jeff Welsh On Thursday, April 23, 4-5 p.m., to learn about different ways of converting the final assessments you planned for face-to-face courses to online versions. Explore presentations, mock grant panels, timed final exams and more. Don’t be fooled by the name, we have targeted this time slot for virtual happy hour to go along with our tips. An email reminder will be sent with the Zoom link.

Community Engagement Committee

Many thanks to the community engagement committee for planning events to keep our community together – albeit virtually. The April and May calendars can be found here. Send suggestions (mask-sewing party, group scrabble, cooking class, Blazer Bytes topics, professional development opportunities) to the co-chairs of the committee, Laurie Ward and Carole Wuenschel.

Sleeves Up Campaign for American Red Cross

Are you looking for a way to help save up to three lives? Join the Hood College Cares “Sleeves Up” blood donation challenge that will run from April 15 through May 15. Members of the Hood College and the greater Frederick communities are encouraged to roll up their sleeves and give blood. For more information and to find a place and time to donate, visit hood.edu/redcross. If you have other ideas about ways that employees can help the Frederick community, please send to covidquestions@hood.edu.

Welcome to Hood, Becky!

A few weeks ago, Becky VanWychen joined the residence life team as area coordinator. Becky recently attended Arkansas Tech University for her master’s degree in college student personnel. Her undergraduate degree was from University of Wisconsin-River Falls. Becky loves to take her dog, Stark, on long walks, and she enjoys playing video games. Becky will oversee the new residence hall as well as Memorial Hall, where she lives. Her email address is vanwychen@hood.edu. Please welcome Becky to the Hood community.

Dear Faculty and Staff, 

First let me send my sincere hope that you and your families are healthy and safe in these unprecedented times. I’m sure you are facing tasks and challenges you never dreamed would be before you, but I also know that as Hood College alumni, you are creating opportunities out of obstacles – and persevering. Hood also is facing formidable challenges but I know, with your support, we too will persevere and be an even stronger community.

I’m writing to share the unfortunate news that, after much consideration and deliberation, we have decided to postpone Reunion 2020 until next year, June 2021. Prior to coming to this decision, we asked the Reunion 2020 Class Chairs for their input and the consensus was that in the name of safety for both their classmates and our campus support teams, waiting a year is the wise thing to do.

This means that the classes that end in ’1 and ’6 will have some “company” on their reunion weekend on June 4-6, 2021, as the classes ending in ’0 and ’5 will be joining the celebration, truly demonstrating that Hood friendships are not based just upon class year. Regardless of graduation year or major, whether campus resident or committed commuter – we’re all part of the same Hood family.

Additionally, by postponing this year’s reunion to next June, we’ll be able to welcome alumni guests to our new residence hall, and enjoy the newly-renovated library and learning commons. As you can see, we will have much to celebrate on our 2021 reunion weekend, most importantly, being together.

I truly look forward to Reunion 2021, when we can all celebrate and honor our amazing Hood College alumni family together.

Best,

Andrea E. Chapdelaine, Ph.D.
President 

Dear Students,

Happy Friday. You are now at the end of your third week of online classes and I have heard from some of you that the transition is starting to feel more routine, if not “normal.” I agree, though my routine will not feel normal until you are all back on campus.

Given the impact of the pandemic on the nation’s economy, I am sure many of you and your families are feeling that impact. We are reviewing all opportunities to ease the burden of your education, although we too are facing significant financial challenges. Please do reach out to financial aid if your family’s financial circumstances have changed as a result of the pandemic.

With regard to the financial impact on the College, I am saddened to shared that, with limited needs for housekeeping, facilities and dining, Aramark (our vendor for those services) had to furlough about 70 of their employees. Please keep those employees in your thoughts. Also, as this has been hard for everyone, please join me in thanking the faculty and staff members who have been working to make this semester possible for you.

I continue to keep you in my thoughts and hope you and your loved ones are all well. I wish you and your family blessings for whichever holiday you may be celebrating this week.

-- Pres Chap

Other Updates

A reminder that all messages sent out are archived on the COVID-19 page; all questions should be sent to coviduestions@hood.edu.

Update on Book Rentals

Barnes & Noble has extended the grace period for rental returns through the first week of fall classes. They will not be charging students who are unable to return their books in the spring semester.

Social Media

During this time, it’s important that we find new ways to stay connected to each other and to Hood. With that in mind, the marketing and communications office still needs content for our social media channel. In whatever format you like (blog post, photo, video), please share your thoughts and tell us about your experience. We're all in this together, but we all have a unique perspective to share. Please direct message us on Instagram or Facebook, or email marketing and communications manager Meg DePanise '15, MBA'20 at depanise@hood.edu.

Advising and Registration for Fall 2020

The academic advising period for fall 2020 continues through Friday, April 17. Please make sure you’ve met with your academic advisor to discuss your plans for fall semester and beyond. Check your self-service account to ensure that you have no “holds” that might prohibit your registration. Registration for summer and fall 2020 opens in self-service on Monday, April 20 at 12:01 a.m. based on class level and earned credits. 

Student Success

Academic coaches and tutoring support are available to all students through CAAR. Check their website for more information, and for links to schedule an online appointment.

Mental Health Services

Due to COVID-19 precautions, counseling services will be available by telephone. Please call 301-698-8374 and leave a message. A counselor will answer phones and return calls on Mondays, Tuesdays and Wednesdays from noon to 2 p.m. To talk with a counseling graduate student intern, call 301-696-3820 on Fridays from noon to 2 p.m. If you are experiencing a psychiatric crisis, please go to the closest emergency room.

Stay focused and stay positive!

We know you are dealing with a lot of new and different experiences. Through it all, we encourage all students to remain focused on doing your best possible work. Stay engaged with our professors, take advantage of all support services, and connect with your fellow students during an upcoming online activity sponsored by the Office of Student Engagement and Orientation:

  • Decades Trivia Night, April 15 at 7 p.m.
  • Essay Contest deadline, April 15

Hello Hood College! 

I hope you are all doing incredibly well. I miss you all dearly, and I honestly mean that. I wish I could see you all right now and change everything back to the way it was! However, we have to adapt and evolve in order to respond to changing situations in our life. I know we are doing the best we can and I know that we will continue to persevere!

I have been tasked by Hood with creating a video to send out to the Hood community; yet this should go out to as many people as possible, since we’ve all been impacted by the coronavirus in some way. I know many things have been taken away, but there are many things that we can take out of this experience and be grateful for.

Hopefully you can get something positive out of this video! This is my first time making a video for the public in this way (This video is in better quality when watching on a phone). If you want any more, let me know. 

Here is the video. https://www.youtube.com/watch?v=4l-sMGGHgQA

Stay safe and stay healthy. You will get through this and anything that comes your way, because you are stronger.

 ‘Til next time! 

Christian Hoch 
SGA Pres
Class of 2020 Pres

Upcoming Town Hall Meetings with Pres Chap

President Chapdelaine will host student town halls via Zoom on Wednesday, April 8 and Tuesday, April 21, both at 7:30 p.m. Reminder emails with links will be sent out the day of each meeting.

Pres Chap is also continuing to hold office hours on most Tuesdays at 1 p.m. Check your email for reminders containing the link.

Dean’s Drop-In for Graduate Students

Graduate School Dean Boulton will host a Dean Drop-In session via Zoom on Thursday, April 9, from 7 to 8 p.m. A reminder email with the link will be sent the day of the meeting.

Commencement Ceremony

By now you have seen the decision to postpone the May 16 ceremony and all related events. The Class of 2020 is being surveyed on an alternate date and a decision will be announced by the middle of April. If you are a member of the Class of 2020, please complete the short survey no later than Wednesday, April 8.

S-U-INC Policy Changes

A reminder to review the email sent earlier this week from either Provost Ricker (for undergraduate students) or Dean Boulton (for graduate students) on the grading policy changes for spring 2020. Both policies are also on Hood’s COVID-19 website.

Residence Life Update to Residential Students

An email from Matt Troutman was sent earlier this week and shared with your families about the delay in implementing the move-out plan due to Governor Hogan’s stay-at-home order. Please read Matt’s email from April 1; if you have additional questions refer them to covidquestions@hood.edu.

Room Selection

Room selection for next academic year is underway. Visit www.hood.edu/roomselection for details. Construction on the new residence hall is on schedule. View the video tour of the building at www.hood.edu/suitelife.

Room and Board Credits

The business office and the financial aid office are working together to review each student’s account and calculate the appropriate credit based on room type, meal plan selected, and financial aid awarded. 

Mid-Term Grades

Midterm grades have been posted to Self-Service. You may access this information by navigating to Self-Service > Grades tab > Grade Report. Please note that some grades may be missing if your instructor has not assigned a midterm grade. Additionally, some instructors may also post grades on Blackboard.  We encourage you to contact your instructor if you have specific questions regarding your midterm academic standing, as well as your academic advisor to identify campus resources that may enhance your academic performance. 

Academic Advising

The academic advising period for fall 2020 is underway through Friday, April 17.  Please contact your advisor to schedule an appointment to discuss your academic plan for fall and beyond.  Registration will begin on Monday, April 20, by current class standing. Please refer to registrar’s office website for more information. 

Office of Student Engagement

Julia Downing has been working hard to provide a variety of student events virtually. This week’s online trivia welcomed nearly 50 students. Please check your email for event announcements and join in on the fun! Upcoming April events include:

  • 8          BINGO Night
  • 15         Decades Trivia Night
  • 20         Student Engagement Instagram Photo Contest
  • 21         Spring Fest BINGO Night
  • 22         Essay Contest Winners Revealed
  • 23         Trivia Night

Be on the lookout for an opportunity to participate in a TikTok competition sponsored by SGA. Details TBD

Dear Undergraduate Students,

We're excited to announce that the Registrar's Office website has been updated to include a COVID-19 Academic Policies & Information page. Please visit this page to learn more about the S/U policy, obtain S/U grade change forms andview important academic updates.

We're also pleased to announce that midterm grades have been posted to Self-Service. You may access this information by navigating to Self-Service > Grades tab > Grade Report. Please note that some grades may be missing if your instructor has not assigned a midterm grade. Additionally, some instructors may also post grades on Blackboard. We encourage you to contact your instructor if you have specific questions regarding your midterm academic standing, as well as your academic advisor to identify campus resources that may enhance your academic performance.

If you signed up to have grade reports mailed home to a parent or guardian, we regret to inform you that we are unable to offer that service at this time and encourage you to view and discuss your academic progress with your parent or guardian.

If you have a hold on your account, you can still review your grades by navigating to Self-Service Reports (located onthe lower right side of the homepage) > Midterm Grading Report. Please note that certain holds will prohibit course registration for the upcoming term. If you have a hold on your account for any reason, please contact the department thathas placed the hold in an effort to resolve the issue. Once the hold is released, you will be able to register for future courses. For more information regarding holds click here.

We hope that you take advantage of the academic resources through CAAR (Center for Academic Achievement andRetention) and the Office of Student Success. Information regarding services can be found on the Academic Services page.

Please know that we're here for you!

Best regards,

Ashley Anderson
Registrar

Dear Graduate Students, 

We're excited to announce that the Registrar's Office website has been updated to include a COVID-19 Academic Policies & Information page. Please visit this page to learn more about the S/U policy, obtain S/U grade change forms and view important academic updates. 

We're also pleased to announce that midterm grades have been posted to Self-Service. You may access this information by navigating to Self-Service > Grades tab > Grade Report. Please note that some grades may be missing if your instructor has not assigned a midterm grade. Additionally, some instructors may also post grades on Blackboard. We encourage you to contact your instructor if you have specific questions regarding your midterm academic standing, as well as your academic advisor.

If you have a hold on your account, you can still review your grades by navigating to Self-Service > Reports (located on the lower right side of the homepage) > Midterm Grading Report. Please note that certain holds will prohibit course registration for the upcoming term. If you have a hold on your account for any reason, please contact the department that has placed the hold in an effort to resolve the issue. Once the hold is released, you will be able to register for future courses. For more information regarding holds click here

Your faculty program director and/or your academic advisor are your best resources for additional curricular support and degree progress questions. For more general questions, do not hesitate to contact the Dean of the Graduate School, Dr. April Boulton (boulton@hood.edu) or the Associate Registrar of Graduate Studies, Traci Holland (holland@hood.edu).

Please know that we're here for you!

Best regards,

Ashley Anderson
Registrar

Dear Members of the Class of 2020, 

I’m writing today to share with you a very difficult decision. Given the current predictions regarding the trajectory of the COVID-19 pandemic, we have determined that May 16 is not a viable option for our 2020 Commencement ceremony, and we must postpone it. This also means postponing related activities, including Senior Week, the baccalaureate service, the ROTC commissioning ceremony, the doctoral hooding ceremony, the nursing pinning ceremony and the graduate degree reception.

While some schools are holding a virtual ceremony on their original commencement date, that has never been an option for Hood. I made a promise to you early on that you will have a commencement ceremony. And I have heard from many of you that that promise has helped mitigate some of the disappointment and sadness you are feeling due to the profound disruption the pandemic has caused.

Be assured that this is a postponement of celebrating your degree, not the degree itself. Based on the successful completion of your degree requirements, the Board of Trustees has voted to award your degree in May. Regardless of when we hold your commencement ceremony, as of May 16, 2020, you are a Hood College graduate.

The commencement committee met earlier this week, with a number of seniors and graduate students in attendance. Based on that meeting, we have identified three possible alternative dates for the ceremony. We’ve created a short survey outlining these options, and we are asking all 2020 graduates for input. The survey also includes space for you to provide your own thoughts. 

Please complete the survey no later than Wednesday, April 8. 

Your input will help us make the best, most student-centered decisions as we move forward with our plans. We will announce the selected date as soon as we can but no later than Friday, April 17.

I am so very sorry we will not be together on May 16, 2020, but we are planning ways for all of the Hood community to recognize and celebrate you, graduates, on that day until we can do so in person.

I am so proud of you all for not only what you’ve accomplished to get to this point, but also for how you have adapted under tremendous pressure and uncertainty. You continue to make me Hood Proud. Be well!

Best,

Andrea E. Chapdelaine, Ph.D.
President

Maryland Governor Hogan continues to provide restrictions to flatten the curve during the COVID-19 pandemic.

 Since last Tuesday, staff on campus have been limited to essential personnel, including residence life and campus safety; it also includes a limited number of facilities and housekeeping staff. Since March 23, all access to residence halls has been disabled, except for the handful of students who remain on campus. 

 On March 30, Governor Hogan put into effect a stay-at-home executive order, providing even more limits and restrictions, including out-of-state travel requiring a 14-day self-quarantine. Not following this latest executive order is classified as a misdemeanor and punishable by up to a $5,000 fine. 

At this time, we do not know when you will be able to return to campus to fully move out your belongings. We have developed a plan to systematically and safely allow you to return to move out. This will entail limiting the number of students and their helpers allowed in a building at any given time.

 When the governor’s order has been lifted, we will email you to ask you to sign up for a time slot from a selection of several available days so the move-out process can be orderly and safe for everyone. This will include cleaning between move-out shifts.

Again, we do not know when this will be and are currently unable to approve anyone to move out. We ask for your patience during this difficult time.

We understand you may want your clothing and other belongings with you. We need to focus on maintaining everyone’s health and complying with the governor’s executive order. If there is something you truly need from your room that you cannot find alternatives for which are absolutely necessary to have, we may be able to retrieve it and mail it to you; email residencelife@hood.edu with the details, and a residence life staff member will coordinate with you.

 Matt Troutman
Director of Residence Life and Student Conduct

To all undergraduate students:

Our transition to online teaching and learning in response to the coronavirus pandemic presents a dramatic shift in the way in which we educate and engage our students at Hood College. The transition to online instruction for the duration of the spring semester has been a daunting task for both students and faculty. Given the prevailing sense of uncertainty and stress resulting from this pandemic response, I am pleased to announce a temporary change in our policies governing satisfactory/unsatisfactory (S/U) grade designation and incomplete grades (INC) for undergraduates.

For all spring 2020 classes, undergraduate students will have the option to select a Satisfactory/Unsatisfactory (S/U) grade scale in lieu of Hood College’s usual grading scale.Credits for satisfactory completion will apply toward both prerequisite and graduation criteria, but not GPA. Your decision to opt for the S/U grading scale can be made any time before Friday, May 1, 2020 (the last day of class). Hood transcripts will acknowledge that S/U courses in spring 2020 may have been undertaken by students in response to circumstances beyond their control.  An S/U declaration form will be available on the Registrar’s Office website beginning April 1 and can be submitted electronically.

At their discretion, faculty may award an incomplete (INC) to any undergraduate student for any reason in spring 2020,provided the student earned a midterm grade of D- or higher. The deadline for requesting an INC is extended to Friday, May 15, 2020.

Again, this will be a grading option that students may wish to exercise.  Before making any final decisions regarding spring classes, you are strongly encouraged to consult with your professors and academic advisor.  Individual situations may require special consideration and it is important to make a well-informed decision.

The COVID-19 webpage contains a more detailed description of this temporary policy change, along with special considerations and known limitations.  Should you have any questions, please contact me or your academic advisor.

As a reminder, modified dates and deadlines for the spring 2020 semester are as follows:

  • Academic Advising Period: Monday, March 23 through Friday, April 17
  • Midterm Grades: due Monday, March 30 by 11:59 p.m.
  • Registration Period: Monday, April 20 (12:01 a.m.) through Wednesday April 22
  • Undergraduate Course Withdrawal Deadline: Friday, May 1
  • Deadline to declare of S/U option: Friday, May 1
  • Last Day of Classes: Friday, May 1
  • Petition to Declare Incomplete: Friday, May 15

Through this stressful and uncertain period, our community has persisted with a level of grace, kindness and fortitude that distinguishes Hood College. Through it all, our mission remains stronger than ever as we continue to support the success and well-being of our students. With these temporary policy changes, our hope is to alleviate some portion of the academic stress and duress that our students and faculty may be encountering in these times of great uncertainty. While these changes may not be feasible for some students due to specific major or certification requirements, for many students this option could be significant. 

I know this transition has been challenging.  Let me assure you that you are not alone.  The full spectrum of Hood College supports and services remain available to you online.  Please reach out, stay connected, and remain engaged.  We’re in this together.

Please stay well,

Provost Ricker

Debbie Ricker, Ph.D.
Provost and Vice President for Academic Affairs

 

 

March 30, 2020 Updates for Faculty and Staff

Office Hours

The president will hold virtual office hours on Tuesday, March 31 at 1 p.m. via Zoom Waiting Room. A reminder will be sent tomorrow, and a date for the next faculty/staff town hall will be forthcoming.

Student News

A reminder for staff members to reach out to your student workers and interns to check in on them throughout the semester. They are in touch with their faculty members, but they would also appreciate hearing from you. We currently have about 10 students living on campus for the remainder of the semester. These students have daily access to dining services, and we are reaching out to them to ease with the isolation.

As of March 23, we have changed access to all residence halls. Students were notified of this and had until March 22 to retrieve essentials for class. If you are hearing from students who need access to their rooms for class essentials, please refer them to covidquestions@hood.edu. They should not be coming to campus or reaching out to campus safety for access to their rooms, at this time. We have developed a move-out plan for residents and will implement it when it is safe to have people on campus.

Expense Reimbursements

Please send any check requests or expense reports, via email, to Megan Merriman (merriman@hood.edu) for processing by Wednesday, April 1. AP will be processed by Friday, April 3, and all checks mailed. If you have any questions or concerns, please contact Denise Watkins at watkins@hood.edu. Approvals must be included with the check requests and expense reports.

Track COVID-Related Expenses and Lost Revenue

As we monitor the effect of COVID on the institution, please be sure to track all expenses and lost revenue related to the COVID-response period and send to Chuck Mann at mann@hood.edu

Direct Deposit

A reminder for all employees who receive a paper paycheck. Please enter your direct deposit information in the employee portal to ensure future payroll is not delayed.

Recruitment Efforts 

A big thank you to the faculty and staff who have volunteered to contact admitted students. Some of you have received lists to call over the weekend; the rest will receive a list today. New volunteers can contact Nikki Bamonti and bamonti@hood.edu.

The deposit deadline (usually May 1) has been extended to June 1.

 Accepted Students’ Day

Our virtual Accepted Students’ Day is scheduled for April 4, and will include a welcome from the president, mini-courses and Q&A sessions. Thank you to the faculty and staff taking part in this virtual event. Anyone with questions can contact Biz Gomer at gomer@ood.edu.

Federal Relief Update

As you may have seen in the news, Congress passed the CARES Act on Friday, which includes some relief for higher education. For students, the bill included a six-month suspension of federal student loan payments (until 9/30/20) and changes to a number of student aid programs to help both the student maintain eligibility. For institutions of higher education, there will be a direct payment to cover lost revenue and additional expenses, with the amount based on total enrollment and the number of students who receive Pell Grants. More information can be found here. The senior team and PBAC are modeling the potential impact of the pandemic on the College’s finances and will share that information as it becomes available. Unfortunately, despite some federal and state support, we anticipate a significant deficit that will need to be mitigated. 

Hood Relief Efforts

In addition to the government relief efforts, we have launched an appeal to all members of the Hood community to help support our students and the College through this difficult period. We have been edified by the tremendous response. More information can be found here:

escheduling, postponing or canceling events

As you are working through your events this semester, please discuss plans with Lovetta Corson-Morgan at corsonmorgan@hood.edu. Don’t assume that your event should be canceled. There may be a way to deliver it in an online format.

Access to Templates

Marketing has created a page of .jpeg logos and templates for PowerPoint and letterhead. You may access these resources here.

Online Attendance

Please ensure that all students enrolled in your class are “attending” throughout this transition to online teaching and learning. Course rosters verified at the beginning of the semester remain in effect and we must ensure that all students remain engaged through the end of the semester. If you are concerned that a student is not responding to your outreach, please submit an Academic Alert. Once an alert is received, members of the student success team will mobilize additional efforts to contact the student.

Temporary Policy Change for S/U and INC Grading Standards for Spring 2020

The transition to online instruction presents challenges for many of our students and is a departure from the high-touch, face-to-face teaching and learning environment they are accustomed to at Hood. In the best interest of our students’ success this spring and with support from the Academic Standards and Policy (AS&P) Committee and department chairs, Provost Ricker has announced a temporary change in the policies governing satisfactory/unsatisfactory designation and incomplete grades. An email outlining the change will be sent to students and faculty later today from the provost.

Briefly, students will have the option of selecting an S/U (satisfactory/unsatisfactory) grade in lieu of a numerical grade. Credits for satisfactory completion will apply toward both prerequisite and graduation criteria. The deadline to declare the S/U option will be Friday, May 1, 2020. Transcripts will acknowledge that S/U courses in spring 2020 may have been undertaken by students in response to circumstances beyond their control.

At their discretion, faculty may award and INC to any undergraduate student for any reason in spring 2020, provided the student earned a midterm grade of D- or higher. The deadline for requesting an Incomplete is extended to Friday, May 15, 2020. If you have questions, please email provost@hood.edu.

Faculty Buddies

A reminder to faculty that online buddies remain available to support your online courses. Buddies host regularly scheduled "drop-in" hours and can be accessed here.

Syllabus Updates

Please submit updated course syllabi to your department's administrative assistant before Friday, April 3.

Bookstore Orders for Summer and Fall

Beginning Tuesday, March 31, faculty orders for summer and fall can be submitted through www.facultyenlight.com or by emailingbookstore@hood.edu.

Email submissions must include the following:

  • Summer or Fall
  • Dept/Course #/Section #
  • Author
  • Title
  • Publisher
  • ISBN
  • Preferred edition
  • Required or recommended

 No text required can also be submitted via both options.

Opportunities to Assist During the COVID Crisis

If you are interested in volunteering to assist, visit Maryland Unites. There is also an opportunity to register as a medical and public health volunteer: https://mdresponds.health.maryland.gov/. Maryland Responds is the online registration system for medical and public health volunteers for the State of Maryland.

Hello, graduate students!

I hope you all are keeping safe and healthy during these difficult times. I have a number of updates to share with you, so please read to the end. 

First off, it was nice to “see” several of you logged in at the president’s town hall this past Thursday evening. Starting this week, I will hold a similar virtual meeting, Dean Drop-Ins, every Thursday alternating between noon-1 p.m. (this week, April 2) and an evening session (7-8 p.m. on April 9). Please watch for the calendar invite and feel free to drop in to hear the weekly updates, share your concerns or ask questions related to graduate education. At this week’s drop in, I’ll share updates on temporary protocol for thesis/dissertation/capstone requirements, along with commencement developments. 

Speaking of commencement, let me know if you’d be interested in attending this Tuesday’s meeting with the provost to discuss commencement ideas.  If you’d like to call into our virtual meeting, simply reply to my new inbox dedicated to graduate students: GradDean@hood.edu. 

To keep you engaged with your program and our larger graduate community, we have some creative ideas, which we’ll be sharing at the next Dean Drop-In. For example, our FIFTH ANNUAL Three-Minute Thesis (3MT) competition has been rescheduled to April 30 from 6 to 8 p.m., and we have 15 talented graduate students competing for cash, based on YOUR vote.  Stay tuned for details and please plan to attend and vote virtually.  On the lighter side, you may have seen the College’s request for your videos and photos for posting on our social media sites.  We know that graduate students have unique caregiver and professional responsibilities, so feel free to tag your submissions with #COVIDlife where we’ll be featuring grad-focused videos on how your routine has changed with COVID19 and the creative solutions you’re using. 

This period of upheaval and uncertainty can be daunting.  Know that the College continues to be committed to your mental health, so I hope you’ll take advantage of the tele-counseling services we sent out last week from our Wellness Director, Ms. Cevallos.  Please call 301-698-8374 and leave a message—a counselor will return your call.  In addition, our Graduate Student Success Coordinator, Ms. Taylor Hahn, is also available to answer support questions at hahn@hood.edu.    

Finally, if you’re an F-1 international student, please watch your inbox for an important update from Dr. Ted Oh—we know our international students have special considerations, and we’ve been working diligently to support you. There are a number of temporary guidelines and updates from the Dept. of Homeland Security that we look forward to sharing with you.

Best,

April Boulton, Ph.D.
Graduate School Dean

Dear Students,

The last day of classes before spring break – March 6 – seems like a lifetime ago. Since that time, it seems, our “new normal” changes every day. Now that the College has made the decision to continue online delivery of classes for the remainder of the semester, I hope that has allowed some sort of routine for you. I hear from our faculty and Provost Ricker that the first day went well yesterday. Please reach out to faculty for technology support or other needs – they are there to support you.

As you may be aware, yesterday Governor Hogan put into effect an executive order to close all non-essential businesses. Per the order, all non-essential College employees have begun to work remotely. What that means for you is that all the services and resources you rely on are still available. All offices are open, albeit virtually, and are ready to support you. Please reach out as needed.

Class of 2020: I hope you saw the video posted on Facebook yesterday announcing Dean Olivia White as your commencement speaker. Again, I say to you, I don’t know when or how or what format, but you will have a commencement ceremony. We will be making that decision later this semester.

We are trying not to overwhelm you with emails but want to keep you informed so below, please read the updates and messages from various offices around campus.

I miss your presence and will be setting up virtual town hall meetings (the first is this Thursday at 7:30 p.m. via this Zoom link) and regular Tuesday office hours starting next week. Maybe "dinner" with Dave and me, or a walk across campus with Nikka? Do you have other ideas of how we can stay connected? Please let me know!

Best,

Andrea E. Chapdelaine, Ph.D.

Other Updates

Hood Counseling Center

  • Your counselors will be continuing to host counseling sessions via tele-phonics or tele-therapy.
  • Call-in hours from noon to 2 p.m. on Monday, Tuesday and Wednesday at 301-698-8374. Please note: no counseling services will be available on Friday, as previously indicated.
  • For students currently receiving psychiatric medication via Dr. Saied, your medication refills will be prescribed as needed.

If you are experiencing problems with your medication, contact Dr. Saied’s office to determine if an in-house appointment is required.

Other resources can be found here.

Holds on Accounts

During this time, the accounting office will remove financial holds on undergraduate accounts with balances of $5,000 or less and graduate accounts with balances of $500 or less. This will allow you to register and ease anxiety while you work with the accounting office to develop a payment plan.

Important Dates from the Registrar

  • Now through April 17 Academic Advising
  • April 10 Undergraduate course withdrawal deadline
  • April 17 Graduate course withdrawal deadline
  • April 20 Summer/Fall 2020 registration opens for current students

Access to Residence Halls

All access to residence halls has been changed to limit unauthorized access. Students already approved to remain on campus have been notified directly and will continue to have access to their residence hall. We are developing an orderly plan for you to return to campus and safely move out of your rooms and will communicate that with you soon. Unfortunately, due to Governor Hogan’s executive order, we cannot allow you to return to campus until the state of emergency has lifted. If you have any questions or concerns, please contact Matt Troutman at troutman@hood.edu.

Housing Selection

Room selection has begun! Students living in college housing next academic year must submit a housing contract within Self Service by April 3. The room selection lottery process has been updated to accommodate students not being able to select in person. Visit www.hood.edu/roomselection for details.

Census Information

The Census Bureau has issued guidance that college students should still be counted at the residence they live while attending school, even if they have returned home due to the COVID-19 pandemic. Families should not count their student who would normally be living on campus at this time. Students who were living on campus, you don’t need to do anything. You will be counted through the “group quarters” enumeration process created by the Census Bureau. The importance of counting college students where they spend the majority of their year cannot be underestimated. The Census impacts representation at the state and federal level.

An Update from Student Engagement

As we all navigate the challenges of this semester, all of us at Hood want to remind you, that we are still a community. I know many of you were looking forward to a spring semester filled with programming from Whitaker Wednesdays to Spring Fest and so much more. While we cannot offer those programs in the traditional sense, we are excited to be able to explore so many new and unique opportunities to bring programming to you online. We will be releasing a complete schedule for the rest of the semester later on this week, so watch your email for details!

Engaging on Social Media

During this time, it’s important that we find new ways to stay connected to each other and to Hood. With that in mind, the marketing and communications office plans to fill the College's social media with content that encourages, uplifts, informs and brings together all of the Hood community, but most importantly you, the students. In the coming weeks, look for messages and photos from your professors and Hood staff.

We want to hear from you too! In whatever format you like (blog post, photo, video), please share your thoughts and tell us about your experience. We're all in this together, but we all have a unique perspective to share. Please direct message us on Instagram or Facebook, or email marketing and communications manager Meg DePanise '15, MBA'20 at depanise@hood.edu.

Here are a couple items you can send us:

  • A video of yourself sharing some quick, encouraging words to each other.
  • A photo of you holding up a piece of paper with an encouraging message. It could be as simple as “We got this!”
  • A photo of your study space. You could even introduce us to your new study buddies, i.e. pets and family!
  • A photo or video of your online classes or a screenshot of FaceTime with friends. Show us how technology is keeping the Hood Family strong!

Remember, as you document your experience on your own social media accounts you can always tag us, and we'll share if your account is set to public.

As you are aware, Governor Hogan put into effect this morning an executive order to close all non-essential businesses. Per the order, beginning at 5 p.m. today, all non-essential employees will begin to work remotely. If you are not identified as essential personnel, you should NOT report to work on campus after 5 p.m. today.

Some examples of essential services include public safety, facilities, dining and residential life. Essential personnel are expected to be on campus to serve the remaining residential students and to ensure the safety of our physical plant. With that exception, all campus offices and campus buildings will be closed and locked effective 5 p.m. today.

Staff who cannot work remotely because of the nature of their job and/or who are not scheduled to come to campus as essential employees will continue to be paid for hours not worked during this period.

Over the past few days, we have been preparing for this inevitability and have been gathering information from departments to ensure that essential daily operations will continue remotely. If you are unable to work remotely due to technology challenges, please communicate directly with your supervisor as soon as possible so that we can identify solutions. Incoming mail will be limited to one day a week; only a vice president, the president or their designee will be allowed access to the mail room during this time.

If you are non-essential personnel but have an urgent need to briefly come to campus for business operations, you must contact campus safety for access. Please take the governor’s directive seriously and practice social distancing guidelines and limit travel only to that which is absolutely necessary, for your family’s health and that of the essential personnel still on campus.

What we are experiencing as a community, as a nation and worldwide, is unprecedented. It’s unsettling and often scary. Stay connected virtually with your colleagues and campus friends. To that end, I will be holding my first virtual town hall tomorrow in place of my regular office hours. Stay tuned for a Zoom invitation for tomorrow at 1 p.m. IT can provide information on how to create a Zoom account if you do not already have one. I plan to host such gatherings regularly and I urge all employees to do the same to sustain our own sense of community and well-being. See below for more ways you can help keep us all connected.

You all have been amazing in your commitment to our students and each other – thank you. Thank you as well for all the kind words of support. I only have one answer when someone says thank you to me: “It takes a village and the Hood village has been extraordinary.” We will get through this, together.

Best,

Andrea E. Chapdelaine, Ph.D.
President

Other Updates from the Emergency Response Team

Expenses and Loss of Revenue
As a direct result of the COVID-19 crisis, all budget managers are requested to send all expenses or loss of revenue to Chuck Mann at mann@hood.edu. Examples of this include mailing books and notebooks from a residence hall room to a student or creating hot spots for a student or staff member without personal WiFi, payment for cancelled events, etc. The government may provide some reimbursement of such expenses or lost revenue, however, detailed records will be necessary.

Direct Deposit
College employees who do not have direct deposit should set that up this week via the employee portal. Checks for the upcoming pay period will be mailed to your address on file; moving forward, accounting services will be unable to mail these to you.

Students on Campus
Currently, we have about 20 students on campus who, for a variety of reasons, cannot leave at this time. We will continue to care for the students who remain on campus for the remainder of the semester or such at time that they are able to safely leave. Campus safety has shut off access to residence halls for all students except those who have been approved to stay on campus. We are working on a move out plan for the students who still have their belongings in their rooms. At this time, it would be in direct violation of the Governor’s executive order to allow families to return to campus to pack up rooms.

Engaging on Social Media
During this time, it’s important that we find new ways to encourage and engage the Hood community. The marketing and communications office is looking for some uplifting content that keeps all of us, and especially the students, feeling connected to each other and to Hood that can be posted on the College’s social media channels.

Here are a couple quick things you can send us:

  • A video of yourself sharing some quick, encouraging words to the students. Videos should be recorded “selfie style,” with your phone vertical. Check out this post from Brigham Young University to get the idea.
  • A photo of you holding up a piece of paper with an encouraging message. It could be as simple as “We got this!”
  • A photo of your new work-from-home space. You could even introduce us to your new “coworkers” i.e. pets and family!

Ideally, we’d like these videos and photos as soon as possible and continue posting them throughout the semester. And, of course, we welcome your own ideas too! Feel free to reach out to Meg DePanise at depanise@hood.edu with ideas.

TIAA Financial Essentials Webinar
Join us for a special webinar where Brian Nick, Nuveen Chief Investment Strategist, will share his perspective on the recent market volatility in “Global Lookout: When is it safe to come out?” He will cover what’s driving current volatility, some strategies to help you deal with the current market swings, as well as what this could mean for you. Register today at tiaa.org/webinars for this live webinar on Wednesday, March 25, 2- 3 p.m.

Due to COVID-19 precautions, counseling services will be available by telephone. Please call 301-698-8374 and leave a message. A counselor will answer phones and return calls on Mondays, Tuesdays and Wednesdays from noon to 2 p.m. To talk with a counseling graduate student intern, call 301-696-3820 on Fridays from noon to 2 p.m.

If you are experiencing a psychiatric crisis, please go to the closest emergency room.

To find treatment facilities, confidentially and anonymously throughout the United States use this SAMHSA Behavioral Health Treatment Services Locator https://findtreatment.samhsa.gov/

For additional mental health referrals in the Frederick community, students can visit Thriving Campus or contact Mental Health Association, 866-411-6803. https://fcmha.org/

Other resources:

2-1-1 or 866-411-6803
Information, Referral and Crisis Intervention – For Frederick County and all of Western Maryland – Airtime and other charges may apply for cell phone users

301-662-2255
Hotline: Crisis intervention, information, referrals and phone support

Help 800-422-0009
Maryland Crisis Hotline: Crisis, intervention, phone support, information & referrals

NAMI – National Alliance on Mental Illness

The NAMI Hotline: 800-950-6264

Or, in a Crisis, text NAMI to 741741

National Suicide Hotline – 1-800-273-8255

RAINN – For survivors of sexual trauma

RAINN Hotline: – 800-656-4673

Or go to RAINN.org for Live Chat

Dear Hood Community, 

Due to the ever-changing COVID-19 situation and our continued commitment to the health and well-being of our community, I have made the difficult and painful decision to continue all undergraduate and graduate instruction in an online format for the remainder of the spring semester. 

The safety and well-being of the Hood community remains my top priority. When I made the initial announcement last week, I had hopes that we would be able to bring students back to campus this semester. Unfortunately, based on the most recent data from the Centers for Disease Control, the World Health Organization and local and state health agencies, it would be ill-advised to bring students back to campus prior to the end of the semester. We must do our part to flatten the curve during this pandemic. 

In the coming days and weeks, there are a lot of questions to be answered, a lot of processes to be put in place and a lot of plans to be made. I ask for your patience as we work through them.

To our students

Online classes start this Monday, March 23. Our faculty have been training this week and have been working hard to be ready to begin online instruction. If you have not been in touch with your professors, NOW IS THE TIME. Please do so before Monday. Remember, you also have access to academic support services; please see the email from Dean Jennifer Schum sent earlier today and go to the website for more information.

Now that we’ve made a decision on the remainder of the semester, we are looking at the accounts of each student with on-campus housing and/or meal plans and calculating the credit amount. Further details will be forthcoming. 

The Office of Residence Life will develop a move-out plan. Until it is deemed safe for people to be in close contact, we are not allowing students to move their belongings out of the residence halls. This is for your family’s safety and the safety of the people still on campus. All residence halls are closed, with the exception of the few students who have been given permission to remain.

We are still working through implications for events and courses after the spring semester. As of right now, Summer I and II will move forward as originally planned. Information about commencement and end-of-year events to celebrate our students and their achievements will be communicated at a later date.

To our faculty and staff

Our campus is not currently in a “closed” status. We need to continue to maintain business operations and support the small number of students who remain on campus, as well as the faculty and students engaged in online learning and our recruitment activities for next year’s class. I remind you to update your outgoing voice mail messages if you are working remotely. However, our goal for the next several weeks is to ensure social distancing per CDC guidelines in order to prevent the spread of the virus.  

Again, you all have been extraordinary. I thank everyone in our community – the students, the parents and families, the faculty and staff, the board and the alumni – who have been patient, flexible, supportive and have remained student-centered as we navigate uncharted waters. Hood is home has taken on a whole new meaning for me and I couldn’t be prouder to be a part of this community.

I’m longing for the day when our community will be together on campus. Until then, I will see you in cyberspace. Stay tuned for details.

Best,

Andrea E. Chapdelaine, Ph.D.
President

P.S. Another reminder to use covidquestions@hood.edu for questions. And please follow social distancing and hand-washing protocols. Please do your part to keep the community safe, no matter where you are. Be well.

Meetings on Campus

For those faculty and staff who are working on campus, please adhere to these guidelines:

  • Follow social distancing protocol and have at least six feet of distance between each person
  • Meetings should include no more than 10 people
  • Cough, sneeze or yawn into a tissue or elbow; throw tissue in trash
  • If you feel sick, stay home.

We would also like to shut down areas of campus so that our facilities and housecleaning staff are focused on only those where people are still working and meeting.

We would like to restrict meetings to:

  • Whitaker 220
  • Alumnae Hall 122 and 126
  • Dreiling Seminar Room

If another meeting space is needed, please let us know at covidquestions@hood.edu.

Additionally, we would like to close off classrooms if they are not being used. If you plan to use classroom space for any of your online delivery, please let Julie Chalk know at chalk@hood.edu. By locking the rooms not needed, we can relieve the stress on facilities and prioritize cleaning.

Marketing is making up door hangars to alert facilities that an office or room needs cleaning or has been vacant.

Relaxed Dress Code

We greatly appreciate the faculty and staff who are still on campus and are encouraging a casual dress code while we get through this response period.

Mental Health Services Update

A detailed message will go out later today or tomorrow to students about the availability of mental health services. Due to the increased need for health services facility space, counseling offices have been temporarily closed at the Toll House location. Hood College counselors are responding to telephone calls, though it may take up to 48 hours for a student to get a call back. Students can still call 301-698-8374, option 1. If student is having a mental health emergency, they should go to the nearest emergency room or call 211.

Staying Engaged

For a close-knit community like Hood, we recognize that being apart from one another is challenging, not just in terms of work but also the social interaction we all enjoy. We encourage you to stay in touch with your co-workers, colleagues and campus friends. Text one another. Share photos of your new, temporary workspaces. Supervisors are being encouraged to hold regular staff meetings via one of the many online tools (Zoom, Go to Meeting, etc.) More options from IT will be forthcoming.

Carol Wuenschel held a conference call with supervisors earlier this week and will hold a similar one next week (details TBD). She also shares this important information for supervisors:

President Chapdelaine is looking into holding a virtual town hall for all faculty and staff. Details TBD. We welcome other suggestions on how to stay in touch with one another.

As always thank you for your patience, support and flexibility as we navigate the unknown. Any questions can be directed at covidquestions@hood.edu.

Greetings students:

Staff in CAAR may be working remotely but we’re here to fully support you! Email will be the best and quickest route of communication. If you’re unsure where to turn, email academicservices@hood.edu.

Testing Center

The Testing Center is closed for in-person, proctored testing until social distancing measures are discontinued and on-campus classes resume. Your accommodations should continue to be provided during alternative, online assessment methods. For general Testing Center questions or concerns, email ASTesting@hood.edu

Accessibility Services

Kate Gmuer, Director of Accessibility Services at gmuer@hood.edu continues to support accommodations for students with disabilities.

Online Tutoring

In-person tutoring and tutoring scheduling using TutorTrac has been suspended. However, every student has access to 10 hours of free, online professional tutoring through Thinking Storm. Tutoring is available in psychology, sciences, nursing, French, Spanish, math/statistics, business, computer science, history, sociology, and writing. Access online tutoring in any Blackboard course, under “Tools.”

For more information on Thinking Storm: online tutoring

Success Coaching

Lisa Copenhaver copenhaver@hood.edu and Gretchen Nonemaker nonemaker@hood.edu are available to meet with you by phone or videoconference on time management, study skills, organization and motivation, and to develop a personal academic success plan.

 Advising and Registration

Watch for communication from your advisor about upcoming advising and registration, and keep in close touch about your well-being and any learning challenges you’re experiencing.  

We are here to support you; please reach out to us! 

Jennifer Schum, Ph.D.
Dean of Academic Services

This is to provide an update on academic services during the College’s COVID response; a similar email is being sent to students. Staff in CAAR may be working remotely but continue to fully support student, faculty and staff needs. Email is the best and quickest route of communication.

Testing Center

The Testing Center is closed for in-person, proctored testing until social distancing measures are discontinued and on-campus classes resume. Accessibility services is a resource to assist faculty in determining appropriate accommodations for alternative assessment methods. For general Testing Center questions or concerns, email ASTesting@hood.edu and cc: Kate Gmuer (gmuer@hood.edu).

Accessibility Services

Kate Gmuer, director of accessibility services at gmuer@hood.edu, continues to support accommodations of students due to disability and can strategize with you about accessibility concerns during online course delivery. Refer to the QuickTips Guide for creating accessible materials in various formats and technologies.

 Online Tutoring

In-person tutoring and tutoring scheduling using TutorTrac has been suspended; however, every undergraduate and graduate student at Hood has access to 10 hours of free, online professional tutoring through Thinking Storm. Tutoring is available in psychology, sciences, nursing, French, Spanish, math/statistics, business, computer science, history, sociology and writing. Students access online tutoring in any Blackboard course, under “Tools.”

For more information on Thinking Storm: online tutoring

Alerts

Particularly given students’ physical absence from campus, faculty should continue to issue academic alerts through Self-Service to students, using language of concern and encouragement. Multiple alerts will be reviewed and triaged by the Students of Concern Committee.

Success Coaching

Lisa Copenhaver (copenhaver@hood.edu) and Gretchen Nonemaker (nonemaker@hood.edu) are available to meet with students by phone or videoconference on time management, study skills, organization and motivation, and to develop a personal academic success plan.

Advising and Registration

Advisors are encouraged to reach out to advisees to check in on their wellbeing and access to learning resources (internet, computer, texts), with a reminder of contact information and procedures for upcoming advising and registration. Two reference sheets that may be useful are Tips and links for advisors and Tips and links for students, emailed yesterday. 

The Advising page also contains placement advising guides and a core requirements/suggested first year courses by major sheet.

Email chains with approvals may be forwarded to registrar@hood.edu in place of paper form signatures as needed (Registration & drop/add form, Declaration of Major, etc).

Reach out to Jen Schum at schum@hood.edu with any advising questions and concerns.

Academic Judicial Council

Faculty should continue to report violations of the Honor Code to me at schum@hood.edu, to include name of student/ID number, course number, nature of violation and sanction(s) issued, such as resubmission of assignment, failure on assignment/test or failure of course. As AJC Chair, I monitor history of previous violations and bring students with multiple violations before a hearing.

We are here to support students, faculty and staff; please reach out to us!

Jen

Jennifer Schum, PhD
Dean of Academic Services

Dear faculty and staff,

As President Chapdelaine said in her email yesterday, Hood is home. That sentiment does not just apply to students. We want daily life to return to normal as quickly as possible for you, too.

Communication to Campus

In between the messages from the president, we will send out periodic updates specific to faculty, staff or students.  During this time of crisis, all communication needs to be centralized and streamlined as much as possible. We ask that no emails go to the faculty, staff or student listservs without first clearing them through the Office of Marketing and Communications. If you have a message you would like to send to one or more of these groups, please email Laurie Ward at ward@hood.edu.

Accessing Voice Mail from Off Campus

Off campus access:  301-696-3444

 You will be prompted to enter your extension and then press #

  • Enter your password and then press #
  • A series of menu options will then be given to you:
    • press 3 to LISTEN to your messages
    • press 1 to RECORD a message
    • press 8 to change your ANSWERING options
    • press 9 to change your MAILBOX options

Outgoing Voice Mail Message

While you are able to access voice mail from off campus while you work from home, it is recommended that you also change your outgoing message to indicate that you are working remotely and the best way to reach you is through email.

A resource guide for the phone mail system can be found on the IT website.

Assistance

If you are having trouble working from home or need assistance in the office to complete tasks because of the limited resources on campus, please reach out to your supervisor. This is the time for our community to band together and there are people on campus who are able and willing to pitch in. Please ask. Suggestions for how we might change current activities to lighten the burden are also welcome.

Cancellation of Events

At this point, we have only officially canceled events through March 29. If you have an event, scheduled for after March 29, that you believe will need to be canceled, please consult your vice president. Remember if any of these event cancellations need to be communicated through our list servs, please reach out to covidquestions@hood.edu. We will consolidate such lists in our communications.

We appreciate all that you are doing to keep operations running and ensuring that our students will be able to continue their education beginning next week. Be well and let’s take care of one another.

If you have any questions, concerns, or suggestions please continue to use covidquestions@hood.edu

Dear students,

As President Chapdelaine said in her email yesterday, Hood is home and we want you to return as soon as possible. 

In the meantime, we will be reaching out with updates as they are warranted. If you have questions, please use covidquestions@hood.edu.

Access to eBooks

VitalSource, the current ebook provider for the Hood College Bookstore, has agreed to provide free access to available digital textbooks through the remainder of the spring 2020 term. 

Here is a link to all the participating publishers:

To access ebooks, visit: https://bookshelf.vitalsource.com

Before you can begin searching for and reading ebooks, you will need to log-in or create a Bookshelf account with your Hood email address. Contact the Bookstore by phone (301-696-3480) or email (bookstore@hood.edu) if you have any questions.

Internet Access

The Federal Communications Commission has implemented a Keep Americans Connected initiative. In support of this initiative, as of today many internet service providers including Charter, AT&T, Sprint and T-Mobile are providing either free or low-cost internet access for a limited time, typically 60 days. Some are also offering unlimited data and hot spots to existing customers. Students are encouraged to contact a service provider to inquire about possible options.

Commencement Regalia for Seniors and Graduate Students

You can purchase cap and gowns online at www.herffjones.com and have them shipped directly to your home. Orders must be placed by April 20. After April 20 students may contact the Bookstore by phone or email and they can make arrangements to set aside whatever you might need. Payment will be processed at the time of pickup.

If you have any additional concerns or questions about graduation, you may contact the Bookstore by phone (301-696-3480) or email (bookstore@hood.edu).

Work Study

If students are able and want to work remotely, please be in touch with your supervisor. 

Regardless of your ability to work remotely, all campus work-study students will continue to be paid during this period when classes are held online. Your supervisor will report the number of hours that you would have worked each week.  If you have already provided direct deposit instructions, nothing further is needed. 

Students receiving paper checks, though, should verify that their mailing address is correct in the employee portal as checks will be mailed via the U.S. Post Office. If you have any follow-up questions regarding your pay, please contact Teresa Conklin at conklin@hood.edu.

Room and Board Policy

Students who were asked to temporarily vacate the residence halls as a result of the coronavirus pandemic will receive a prorated credit for room and board charges based on the number of days the residence halls were closed. An adjustment for financial aid associated with room and board will be made when calculating this credit. 

If there is a balance due on a student’s account, the credit will be applied to the amount due. Any remaining credit will be applied to the student’s next academic term. For graduating seniors, a refund check will be issued at the end of the semester for any remaining credit balance. 

Visiting Campus

Students may return to campus once to retrieve necessary items from their rooms. No student experiencing symptoms related to COVID-19 should come to campus. You must check in and out at the Whitaker switchboard. Please use best practices while on campus:

  • Limit off-campus trips and travel to only those that are absolutely necessary
  • There are to be no visitors to the residence halls, including other students who have not been approved to be on campus
  • Avoid unnecessary contact with other people and always maintain at least 6 feet between you and others you must interact with
  • No group gatherings, especially of groups of 10 or more (prohibited by the current state of emergency)
  • Liberally use hand sanitizers and frequently clean high-touch surfaces
  • Follow best practices with regards to coughs, sneezes, hand washing and social distancing

This trip to campus should last no longer than 30 minutes. We strongly urge that all such visits be completed prior to the start of remote education on Monday, March 23. This will relieve the burden on housekeeping, which must go in and do a deep clean each time a student enters a residence hall.

Unauthorized Visits to Campus

There are a limited number of students staying on campus with permission. Residence life has the roster of those students and will be doing checks of all unoccupied rooms to ensure that there are no students on campus without permission. 

Any student found to be on campus without permission will be in violation of College’s policy during Maryland’s State of Emergency and appropriately sanctioned. This includes students who are on campus to retrieve items from your room without checking in at the switchboard.

This is not only for your safety, but the safety of those students and employees on campus.

We are all in this together and must do our part to keep our community safe. Remember we are here for you, just reach out if help is needed!

Dear Hood Community,

I am reaching out with some brief updates since my last communication. First, though, I must say thank you. All of you have been truly amazing in your support and comfort during this most difficult time. Through our care for each other, we are providing the hope we all need to move ahead, one day at a time.

Class of 2020. To both our seniors and our graduate students who are completing their degree program, it is truly impossible to express how very sorry I am that your final semester has been disrupted in such a profound way. Presentations, concerts, trips and athletic events, among others, and fun times with friends have been postponed or canceled. For many of you and your families, I remember sharing tears together as we moved you into your residence halls, just as Dave and I did that year for our eldest child. You are all in my heart, know it aches for you. I wish I could give you the answers we all desperately want. There is one promise I will make – you will have a commencement. It is possible that the date, format, etc. may have to change but there will be a day that I will proudly, and with great joy, hand each one of you your well-earned diploma. Hold onto that during these difficult days.

Students. We often say, Hood is home, and we very much want you to return as soon as possible. In the meantime, for those who could not leave, we will continue to provide meals and other services you may need. I know you are concerned for family or friends; you may be experiencing additional financial pressure or may not have adequate access to technology. For students who have jobs on campus, you will continue to be paid for the lost hours. We will work with your supervisors to submit your weekly hours.

Whether you are on campus, at home or staying with friends, you may feel isolated. You are not alone. If you need help, ask for it. Reach out to your student leaders, your classmates, to a faculty or staff member, to any of the vice presidents or to me for support. I will continue to hold office hours and can arrange virtual appointments, as well. Whether on campus or afar, please be safe and follow CDC guidelines to keep you and your loved ones well. The more we do so, the quicker we can return to some sense of normalcy.

I know you already know this, but your faculty are extraordinary. They are working very, very hard to make this difficult transition to online education. Please be patient and understanding. The staff is here to help and support you, and academic resources are available to you, as well, including ongoing online availability of tutoring and academic coaching through CAAR and services through our library. Let us know what you need.

Finally, for residential students and students with meal plans, we are developing a refund policy for the weeks you were not on campus. We will share this information as soon as it is available.

Faculty and Staff. You have been amazing. I cannot thank you enough for all you are doing to share and lighten the heavy burden this pandemic is causing. I understand the fear and challenges we are all facing, not only in trying to continue our work, but in our personal lives and those of our families. Please take care of yourselves and let us know if you have any questions regarding the steps we have taken to support you as outlined in Carol Wuenschel’s communication on Friday, March 13.

Emergency Response. The Emergency Response Team continues to meet daily in order to respond in as timely a manner as possible as new developments arise. We are in constant communication with local health officials, as well as other colleges as we strive to find a way to continue operating and fulfill our mission in light of this rapidly evolving situation. As of this writing, there are no cases in Frederick County, although the number in nearby counties continues to rise. We continue to stay in daily contact with local health officials and have enacted many steps to ensure we do our part to stop the spread of the virus: enhanced frequency and depth of cleaning, social distancing and flexible work arrangements.

Finally, you may have a question that we have not anticipated, or a need we are not fully aware of. If that is the case, please email us at covidquestions@hood.edu. Also, please monitor the COVID-19 webpage for latest updates.

These are extraordinary times. I am edified by the spirit of cooperation from all of you. We are in this together, doing our very best to keep our students and community safe while continuing to support their academic progress.

Thank you all very much.

Best,

Andrea E. Chapdelaine, Ph.D.
President

Dear graduate students,

By now, you should have reviewed email communication from President Chapdelaine on Hood’s response to the current COVID19 situation. In the coming week (an extended spring break for students), faculty will be busy preparing content for online delivery. Please monitor your Hood email account daily, as it is now more important than ever to remain in electronic contact with your professors. Mandatory online instruction begins on March 21st for doctoral students and on March 23rd for all other graduate students, but you will be receiving instructions from your professor(s) before those start dates. 

Although some instructors will give you the option of joining their live lecture remotely during your regularly scheduled course time, all material will be posted for asynchronous access. However, you will still be expected to adhere to course deadlines for material access/review and assignment submissions, which may occur weekly and/or every few days. As shared by President Chapdelaine, we will have online instruction for a minimum of one week, but everyone should prepare for the possibility of remote access through the end of the semester.  As decisions are finalized, President Chapdelaine will email you updates.

During this unprecedented time, please be patient and flexible as details unfold.  The college is doing everything we can to ensure that all students feel supported and are able to be successful in their program, despite the current COVID19 crisis. To that end, I would like to point out new and existing services that will support you during this difficult time:

1)      All health and counseling services remain accessible and available to students. Click here for more details and/or to make an appointment.

2)      In lieu of our in-person academic services at CAAR, we will have online tutoring and writing support for graduate students via our partner, ThinkingStorm. You can locate this service by logging into your Blackboard classroom(s), click Tools, then select the Academic Online Tutoring… icon in the upper left of the menu. Please note that you must enter the portal through your Blackboard classroom.

3)      You now have 24/7 technical support through Blackboard.  Simply click the Support? box at the top of your Blackboard window and select the Email, Call or Chat option to speak to a professional 24 hours a day. During normal business hours, you are still welcome to call Hood’s IT Help Desk at (301) 696-3622.

Do not hesitate to reach out if you have questions or concerns.  In addition, your program director is a great source of information and support.  Stay safe and healthy!

Best Regards,

April Boulton, Ph.D.
Graduate School Dean

To Faculty and Staff: 
 

Hood College remains concerned about your well-being during this highly stressful time as we all confront the daily challenges associated with COVID-19. The landscape continues to change quickly, and everything is being done to provide you with information as quickly as possible. Please check the website for updates and information. The Office of Human Resources will continue monitoring questions from the campus community via covidquestions@hood.edu. At this time, I would like to offer the following update.  

 

Hood College remains open for business; however, we recognize the personal impact of the situation on each of youFirst, preventing students from returning for the next two weeks was instrumental in protecting employees from the spread of the virus. The Senior Team and members of the Emergency Response Team (ERT) are meeting at least daily to assess the current environment and to develop appropriate response plans in consultation with the Frederick County Health Department and Frederick Health. At this time, there are no confirmed cases of COVID-19 in Frederick County. The team is also monitoring information from the Centers for Disease Control (CDC) to guide all decision-makingBe assured that all our actions are done to positively impact the health and safety of our community.   

 

Icannot be stressed enough that we all follow the CDC hygiene protocols, which can be found here. Although it is impossible to completely eliminate human interaction both on and off campus, it is important not to shake hands, to continuously and fervently wash your hands and to maintain social distancing. Also, if you are sick, please contact your medical care provider and follow their instructions. 

Although the standard cleaning protocols used by housekeeping meet CDC guidelines for disinfection, during spring break the College completed an even deeper cleaning of all residence halls. This enhanced cleaning process will continue throughout campus for the duration of the eventIf you would like additional cleaning\disinfecting supplies for your office, please contact the Facilities Department. While there is a shortage of some items, every effort will be made to provide you with any additional supplies you need.   

 

Other important information for employees:  

 

Reporting to Work  

  • The President has authorized a telework option for all employees who are concerned about working in the officewho have symptoms, or who must care for children unable to attend school due to COVID-19 related closings.  Such an option can only be implemented with the approval of one’s supervisor. More information for supervisors is forthcoming.  

  • This option is available Monday, March 16 through Friday, March 27, and will be reviewed for an extension if needed.  

On and Off-Campus Events and Meetings  

  • All Hood College sponsored events and any events on our campus by external organizations are temporarily suspended. 

  • In-person meetings should be minimized. Consider telephone and conferencing options whenever possible.  

  • If an in-person meeting is needed, please exercise proper social distancing guidelines (3 feet between each person) and numbers should be small, ideally no more than 20 individuals. Everyone should sanitize their hands and any surfaces with human contact (tables, door knobs, technology) before the meeting and at its conclusion.  

  • Attendance at off-campus events and meetings should be carefully considered in light of the venue’s ability to provide appropriate social distancing, to meet hygiene guidelines and business necessity. Please consider using similar protocols for personal activities as well.  

Travel 

  • Business Travel: 

    • All international travel is suspended until further notice.  

    • Anyone returning from international business travel that began before the international travel restriction must self-quarantine for 14 days following arrival home. During this period, the employee should work from home and will be paid. Notify your supervisor of your need to self-quarantine and work with them to create a telework work plan. Alternatively, employees can take vacation time during this period if desired.  

    • All non-essential domestic travel is suspended until further notice. If there is a business imperative to complete a pre-authorized trip, work with your division VP to ensure that appropriate precautions are taken.  

  • Personal Travel: 

    • Anyone returning from international personal travel must self-quarantine for 14 days following arrival home 

    • Notify your supervisor of your need to self-quarantine.  

    • Use accrued sick leave during the self-quarantine period.  

    • In the event that the accrued sick leave available does not cover the time needed, a request should be made to your supervisor to use the Hood College Community Cares Sick Bank. Once the VP approves the request, the information is to be forwarded to Meg Timmons, timmons@hood.edu 

    • It may also be possible to arrange telework for the quarantine period with your supervisor, but is dependent on the ability of such an arrangement to enable the employee to fulfill their job responsibilities. 

Mandatory Isolation Due to Illness 
  • Immediately contact your medical care provider. 

  • Inform your supervisor of the illness.  

  • Use accrued sick leave for the duration of the illness. 

  • In the event that the accrued sick leave available does not cover the time needed, a request should be made to your supervisor to use the Hood College Community Cares Sick Bank. Once the VP approves the request, the information is to be forwarded to Meg Timmons, timmons@hood.edu 

Hood College Health Plan – COVID-19 Testing 

  • UnitedHealthcare has a team of experts closely monitoring COVID-19 and, as with any public health issue, they are working with and following all guidance and protocols issued by the U.S. Centers for Disease Control and Prevention (CDC), Centers for Medicare & Medicaid Services (CMS), Food and Drug Administration (FDA), state and local public health departments in supporting our members’ needs.  

  • During this challenging time, UnitedHealthcare will process covered COVID-19 testing claims without applying the member’s cost sharing. COVID-19 testing claims will be processed with no member cost share, effective April 1, 2020. 

Supervisor Meeting 

  • The Human Resources Office will be hosting a briefing for supervisors at 10:00 a.m. on Monday, March 16, 2020. To participate, please call 1-800-501-8979 and use the passcode 2048810The meeting agenda is: 

  • Preparing employees to work at home if needed 

  • Legal issues associated with telecommuting 

  • Student Worker questions 

  • Supervisor questions 

Your safety is paramount! Please exercise caution and follow the CDC hygiene protocols. So that we can respond to your needs, send any additional questions to covidquestions@hood.edu. 

A personal message from the president: 

As we work through these difficult times, I want to extend my heartfelt gratitude for your commitment to the care of our students and each other, and your words of support. I have heard from many of you about the personal burden this situation is creating – loss of childcare, financial implications, cancelled vacations, weddings, children’s activities and other moments of celebration. Also, we are not solitary beings. Humans need social interaction for health and wellness. My heart is heavy knowing you are experiencing fear, anxiety, loss and isolation. Let us all be kind and support one another, which is what I know the Hood community will indeed do.  

Thank you 

Dear Hood Community, 

In light of the extended spring break for students due to the novel coronavirus, we’d like to share adjusted deadline dates as they pertain to Spring 2020 as well as registration and advising for the upcoming terms. Please be sure to keep an eye out on your Hood College email inbox to receive other important updates.

 1.       Summer and Fall 2020 Registration will open for current students on Monday, April 20th (undergraduates’ registration is based on class-standing); New and non-degree student registration begins on April 27

  • Additional details will be shared in a follow up email from the Registrar’s Office
  •  The summer and fall schedules (subject to change) will be available to view via Self-Service on 3/16

 2.       Academic Advising will be available beginning Monday, March 23 and will extend through Friday, April 17

  • Additional details regarding advising will be shared in a follow up email from Dr. Schum
  • Faculty support for online advising will be provided

 3.       Spring 2020 course withdrawal deadline will be extended by one week for students

  • Undergraduate Course Withdrawal Deadline: 4/10
  • Graduate Course Withdrawal Deadline: 4/17

 4.       Midterm grades will be submitted to the Registrar’s Office by instructors on Monday, March 30

 5.       Graduate student deadline for electronic upload of thesis and final research projects for May graduation will be extended to April 24

 

Please remember that we are here to support you. If you have any questions or concerns, please do not hesitate to contact us!

Ashley Anderson
Registrar

March 11, 2020

Dear Hood Community,

As the novel coronavirus, COVID-19, has spread around the world, it has challenged all of us in different ways.

The uncertainty of it all can be frightening, but we are a strong community and we are here to support one another. To that end, the Campus Emergency Response Team has been gathering information, consulting with local health officials (including our partners at Frederick Health and the Frederick County Health Department) and conferring with other colleges and public officials, not only in the state, but around the country with the foremost goal of serving, protecting and supporting our students and other members of the campus community.

While there are no confirmed cases of COVID-19 in Frederick County, the College is committed to doing our part to minimize the spread of the virus, especially as students and faculty are due back on campus after traveling out of the area on spring break.

After careful consideration, we have made the following difficult, but we believe necessary, decisions for the well-being of our community:

  • We are extending spring break by one week (March 15-21).
  • There will be no classes during the week of March 15-21, while faculty prepare to provide online instruction.
  • Beginning Monday, March 23, all undergraduate and graduate classes will move online. More information will be forthcoming regarding resources that are being put in place to support faculty in making this transition.
  • A decision about maintaining online classes for the week of March 30 will be made and communicated no later than close of business on Friday, March 20.
  • Students should not return to campus until further notice.
  • Students currently on campus or returning to campus from College-sanctioned trips must be prepared to depart campus within 24 to 48 hours upon arrival.
  • For any students who require on-campus housing during this time, we will consider those cases on an individual basis. In order to be considered, students must complete the Petition to Remain on Campus by Thursday, March 12 at noon. Limited dining services will be available; details will follow.
  • All non-essential college-related travel and on-campus events, including athletic practices and competitions, through Sunday, March 29 are canceled and will be rescheduled, if possible.
  • Campus offices will remain open to support students during this trying time. Reducing in-person meetings and making use of social distancing is encouraged.

While I realize this decision will immediately raise a large number of questions and concerns, I ask for your patience as we navigate this complex situation. We will communicate additional information in the days ahead for students, faculty and staff. To help inform and educate members our community, an FAQ page is under development and can be found at hood.edu/covid19; email queries may be sent to covidquestions@hood.edu.

The goal of these changes is preventative, achieved by minimizing gathering in large groups and spending prolonged time in close proximity with each other in spaces such as classrooms, dining halls and residential buildings. We encourage all members of the Hood community to continue practicing prevention behaviors outlined on the COVID-19 page.

Warm regards,
Andrea E. Chapdelaine, Ph.D.
President

March 3, 2020

As a reminder, employees who participate in Hood’s medical plans (POS, EPO or H.S.A.), may want to consider the use of Teladoc services if you are unable to schedule an appointment with your regular healthcare provider. 

For more information about Teladoc, specifically their information regarding their response to COVID-19, please visithttps://www.teladoc.com/coronavirus/.

General information about Teledoc, including covered services and costs, can be found on the Hood website under Human Resources/Benefits/Medical and Prescription Plans:

It is important to note that Teladoc does not replace your primary care provider. Teladoc should be used when you need immediate care for non-emergency medical issues. It is an affordable, convenient alternative to urgent care and Emergency Room visits.

Kindest regards,

Carol M. Wuenschel, M.S., SPHR
Executive Director for Human Resources
Title IX Coordinator and Section 504 Officer

February 28, 2020

As public health officials respond to the 2019 Novel Coronavirus, or COVID-19—a respiratory virus which continues to expand—we are writing to provide you an update on the preparations Hood has in place. Hood College administration and wellness staff have been diligent in efforts to remain fully aware of new information as it becomes available. To date, there have been no confirmed cases of Coronavirus in Maryland or in Frederick County and Hood continues to operate and educate as normal. The purpose of this email is not to create concern but to inform and build awareness.

On issues of community health, we take our guidance from the experts at the Frederick County Health Department, Maryland Department of Health, and Centers for Disease Control and Prevention. In the event of illness, Frederick County Emergency Medical System and Frederick Health Hospital are prepared for patients exhibiting symptoms of COVID-19. We will continue to follow guidance by county and state health officials and share information with you through email. The information is also available online at http://health.frederickcountymd.gov/CivicAlerts.aspx?AID=271. Additionally, President Chapdelaine has convened Hood’s Emergency Response Team to ensure we are adequately prepared should any action become necessary.

As of now, the best solution for combating this virus is a good defense:

  • Washing your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoiding touching your eyes, nose, and mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Staying home when you are sick.
  • Covering your cough or sneeze with a tissue, then throw the tissue in the trash.

As always, students may seek treatment for any illness at Hood College Health Services located at 501 West 7th Street, Frederick MD 20701 (map to Hood College Health and Counseling Services)—if you have a fever or cough call 301-698-8374 (option 1) to inform the staff and you will enter by a side door and be placed in an isolated area.

As spring break approaches, many students, faculty and staff will be looking forward to travel. Wherever your travels take you this spring break, stay healthy and safe with these tips from CDC Travelers’ Health. The CDC also maintains a travel information website for coronavirus. Anyone planning international travel should check the status of COVID-19 alerts and precautions at all destinations, including layovers, and continue to do so until their return to the U.S. And as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of respiratory diseases: https://www.cdc.gov/flu/prevent/actions-prevent-flu.htm.

Thank you for doing your part to promote the health of our Hood College community. For more information, please contact wellness@hood.edu.