Students

Room Selection for Current Students

Below is housing assignment information for current undergraduate students continuing next academic year.

After reviewing the details below, email questions to residencelife@hood.edu.

    Students should review room and meal plan rates with parents or others helping to pay. Students applying to live in the new residence hall especially need to review this information with family members as the cost is higher than previous rates. If receiving financial aid restrictive with regards to room and board, check with staff in the Office of Financial Aid.

    Room Rates

    New Residence Hall:
    Semi-suite - shared room: $4,200 per semester
    Semi-suite - single room: $4,500 per semester
    Suite - shared room:  $4,500 per semester

    Other buildings:
    Shared room: $3,300 per semester
    Single room: $3,815 per semester

    Meal Plan Information and Rates

    The All Access Meal Plan costs $3,205 per semester and includes 100 flex dollars for the semester and 5 meal exchanges per week at The Blazer. The All Access meal plan allows students unlimited entrance to the Coblentz Dining Hall throughout the day while open. Students can stop by for a snack, a meal or just to visit friends whenever and as often as they like.

    The 10 Meal Plan costs $2,875 per semester and includes 200 flex dollars for the semester and 3 meal exchanges per week at The Blazer.

    The Commuter meal plan costs $885 per semester and includes 50 block (meals per semester), $400 in flex dollars for the semester, and unlimited meal exchanges. Only residents in the leased duplexes off campus may waive a meal plan or select a Commuter Meal Plan, and must indicate this on their specialized application.

    Any student requesting an exception to the residency requirement, must complete an Exemption Application. This includes seniors not wanting to live on campus, previously registered commuter students, and all other students that have previously been allowed to live off campus. The application is available here. Exemption Applications are due on April 23rd.

    Students are not considered exempt from the residency requirement, until they receive an approval notification from Residence Life. Students will be notified of their exemption status on April 27th. The only valid exceptions to the residency requirement that students must meet in order to be considered exempt are the following: 

    • The student is 23 years of age or older at the start of the academic year.
    • The student is 22 years of age or younger and living with an immediate family member (defined as a parent/legal guardian, grandparent, or sibling) no more than a 30-mile commute from Hood College according to online map directions. A parent/legal guardian is defined as the person(s) who is named and whose financial information appears on the student’s completed FAFSA.
    • The student is currently married, in a civil union or a domestic partner relationship (civil union and domestic partnership must have been in existence at least six months prior to date of request).
    • The student is a military veteran.
    • The student has dependent children living with them.
    • The student has completed their third year on campus and is considered a senior. 

    All students attending Hood College for the 2021-2022 academic year, must either fill out a housing contract, or be approved for exemption. Students who do not fill out a housing contract, and are not approved for exemption will be administratively placed in housing and charged. 

    View the Hood College residency requirement. If you are a rising sophomore and junior and currently live in college housing, the residency requirement makes it necessary for you to live on campus next year, and you will need to participate in the room selection process.

    Electronically sign a housing and food service contract between March 29th and April 30th. (Failure to submit a contract does not release the student from the residency requirement or from the requirement to participate in the room selection process, and it may mean receiving a higher and less desirable lottery number.)  

    If eligible, you may apply for specialized housing (see below for details). Otherwise, you will be assigned from the residence hall room selection lottery process in either Coblentz, Meyran, New Hall, Memorial, Smith or Shriner Hall at the beginning of May (see below for details). Those planning to not return to Hood College next fall must complete a Leave of Absence or Withdraw form with the Office of the Registrar before April 30th to not be required to have a fall room assignment as a result of the room selection process.

    Rising Seniors are not required to live in Hood College housing next academic year are able to decide between the following two options:

    • Between March 29th and April 30th, commit to living in Hood College housing by electronically signing a housing and dining contract. Students submitting this legally-binding contract will be eligible to apply for specialized housing (see below for details) or will be assigned from the residence hall room selection lottery process in either Coblentz, Meyran, New Hall, Memorial, Smith or Shriner Hall at the beginning of May (see below for details).
    • Choose to secure their own lease/housing off-campus and commute to class. If a student chooses to commute, please communicate as soon as possible with the Office of Financial Aid. Having a commuter status may result in an adjustment to the financial aid package.
      • Seniors choosing to live off campus must also complete a housing exemption form and be approved through the exemption process. 

    Only undergraduate students currently enrolled in Hood College courses or currently in an approved study abroad/away program, who will continue as undergraduate students at Hood College in fall 2021, are eligible to participate in the room selection process. Students new to the 2021-2022 academic year will participate in the process after all returning students are placed.

    Previous Hood College students on leave or otherwise making plans to return during the 2021-2022 academic year are eligible to participate in this process only if they meet all of the following requirements:

    • Are readmitted to the College by April 15th
    • Email residencelife@hood.edu in order to be able to complete their housing contract
    • Have no holds on their student account
    • Are fully registered for a full-time load of fall 2020 classes no later than May 3rd

    Students not meeting these requirements will be eligible for housing assignments in July, based on availability, once they meet the requirements.

    Academic Standing Classification

    Course credit hours previous to the spring semester which are applied towards degree completion are added to the spring semester's course schedule credit hours to determine academic standing classification as follows:

    • Freshman: fewer than 25 credits earned
    • Sophomore: 25-55 credits earned
    • Junior: 56-86 credits earned
    • Senior: 87 or more credits earned

    Courses planned after the spring semester prior to the fall semester (over the summer) are not eligible to determine academic standing classification in the room selection planning process.

    Student Account Holds

    Each student needs to ensure there is no hold on their Student Account by May 3rd. Students participating in the Room Selection Process with holds on their account will be placed on a waitlist until the holds are resolved. 

    All 2021-2022 residents must complete their housing and food service contract within Self Service between March 30th to April 30th. This contract is a legally-binding agreement between the student and the College.

    Beginning March 30th, access the Housing and Food Service Contract link after logging into Self Service. This form contains many prompts and questions which will enable staff to match roommates later, in the event of a need for a change in room (such as a chosen roommate not returning to the College). Students in single rooms and other specialized processes must also answer these roommate preference questions. It also includes a section for room selection so assignments are administratively completed by staff at the end of April.

    All continuing students must select their own roommates. Roommates should discuss living options. Sometimes it is not the best idea to be roommates with a good friend or to continue with a current roommate if there are anticipated communication problems. Note that Residence Life will match you with a random roommate if you do not put a preferred roommate on the Housing/Food Service Contract. 

    Deadlines & Submission:

    In order to ensure that you receive appropriate accommodations, you must submit your housing accommodation request form by the deadline below.  After the deadline dates (which allows for documentation review and communication with care providers), the standard housing assignments process will take place; so it is critical for housing accommodation requests to be submitted by the deadline. This deadline was established to provide the Housing Accommodation Committee with sufficient time to review requests and for consideration to be given to specific housing-related needs before the room assignment process for all students takes place.

    If you have a need for a housing accommodation which arises for the first time after the deadline, email accessibilityservices@hood.edu to make it known that you will be submitting a post-deadline request. The Housing Accommodation Committee will strive to determine and, for those deemed eligible, meet newly arising needs for housing accommodations as soon as reasonably possible given the limited availability of housing options following the assignment process. If accommodated housing is granted, but unavailable, the student will be placed on a waitlist until such housing becomes available.

    If you wish to seek a housing accommodation request for subsequent semesters, we urge you to take note of the guidance, notification information, and deadlines posted on the Hood College website. All approved housing accommodations must be reapplied for the next academic year and updated medical documentation may be requested.

    Continuing/Returning Students for 2020‐2021 academic year: February 28, 2020
    Incoming New Students (Fall 2020 Start): July 15, 2020
    Incoming New Students (Spring 2021 Start): December 4, 2020

    The residential experience is an integral part of a Hood College education, and the College is committed to the full participation of students with disabilities in all aspects of college life, including residential life.

    Students who seek housing accommodations based on their disability must complete the forms below, and provide appropriate supporting documentation from a health care professional to demonstrate the need for the accommodation requested.

    Housing accommodations are reserved for individuals whose documentation illustrates clear and substantial needs for a particular living environment or location. The Housing Accommodation Committee will review all requests and documentation provided on a case-by-case basis.

    If a student seeks accommodations related to more than one disability, more than one professional may need to be involved in providing documentation.  Students who are unsure about the type(s) of documentation needed should consult with the Office of Accessibility Services.

    While housing accommodations can be requested at any time, the Office of Accessibility Services cannot guarantee the request can be met due to room availability, especially if the request is made after the start of a semester. If a requested housing accommodation cannot be met at the time of the request, the student will be requested to meet with the Office of Accessibility Services and Residence Life to determine if an alternative reasonable accommodation may be provided.

    Hood College does not discriminate in the provision of housing to students with disabilities. The College will provide comparable, convenient, and accessible housing to students with disabilities at the same cost as to others, and the College will make reasonable modifications to its housing policies, procedures, and practices when the modifications are necessary to avoid discrimination, unless the College can demonstrate that making the modifications would fundamentally alter the nature of the housing services provided by the College.

    Click here for the Request for Accommodations electronic form for current or accepted students.

    Rising junior and senior students only may submit a single room application (due April 26th, 2021), which can be accessed by clicking here. This means you must have at least 56 credits after the current semester. The highest credit hours of applicants and the spaces available will determine which students are assigned to a single room. Students not assigned in this process will be placed in the main housing selection process.

    Applicants will be notified by 5 p.m. April 28th 2021 whether they are assigned to a single room.

    This form is NOT for any student with an approved housing accommodation of a single room unless they wish to forgo their housing accommodation assignment; likewise, it is not for the 3-person single semi-suites in the new residence hall as that is a group application process.

    Students interested in living in the French, German or Spanish House should click here for the application, due April 22nd. Preference is given to students needing to fulfill major or graduation requirements of language house residency. Applicants will be notified by 5 p.m. April 28th whether they are assigned.

    Students in the honors program are eligible to apply for honors program housing residency in the new residence hall. Click here for the application, due March 19. If approved, you may indicate preferred roommates/suite-mates or be administratively assigned. Applicants will be notified by 5 p.m. March 26th whether they are assigned.

    Honors program housing is in the new residence hall, and it requires residents to have 1 roommate, and potentially 2 suite-mates. 

    Click here for details about the new residence hall, including pictures, floor plan layouts, and information.

    Review room rates above as the new residence hall costs more (since it has new amenities and contains semi-suites and suites enabling students to share their bathroom with fewer students).

    Group Application Process

    Only groups may apply to live in the new residence hall assignment process; only one member per group submits an application on behalf of the group. Listed below are the deadlines to submit the applications for the various housing options. The staggered dates allow groups to adjust plans if they are not assigned in the earlier process; all applicants will be notified prior to the next process whether they were assigned.

    3-person (three singles) semi-suites

    Due April 20th - click here for the 3-person semi-suite application (applicants notified of their status by 5 p.m. on April 21st)

    2-person (one double) semi-suites

    Due April 22nd - click here for 2-person semi-suite application (applicants notified of their status by 5 p.m. on April 23rd)

    4-person (two doubles) suites

    Due April 24th - click here for the 4-person group application (applicants notified of their status by 5 p.m. on April 26th)

    4-person (two doubles) semi-suites

    Due April 26th - click here for the 4-person group application (applicants notified of their status by 5 p.m. on April 28th)

    Note there is only one application for both 4-person groups, and it allows you to select either suite process, semi-suite process, or both processes. Select both processes if you want to be considered for both processes (in case you do not get the suite assignment, your group will be considered for the semi-suite process).

    Selection Process

    The selection for each group application process first entails staff reviewing the submitted applications to determine which groups meet the application requirements. Next, the qualified groups are ranked by their total combined earned credits (see eligibility above). Groups with the highest combined earned credits will be approved in this order, based on availability. All applicants will be contacted about their status in the process.

     

    This year we are combining the application process for all Quad and Triple spaces that are outside of the New Residence Hall. To apply for one of these spaces, please fill out this application by April 26th at 5:00 pm.

    Quad Rooms on Campus include:

    2 quads in Memorial 

    1 Quad and 1 Triple in Meyran

    1 Quad and 6 Triples in Shriner

    2 Quads in Smith

    The residence hall Room Selection Lottery for Coblentz, Meyran, Memorial, New Hall, Smith and Shriner Halls will take place at beginning of May. Students not assigned to housing from previous specialized processes will be administratively assigned by Residence Life staff with their desired roommate in a shared room.

    Those not previously assigned in a specialized process will be assigned based off of their preferences listed in the Housing and Food Service Contract. Those with higher academic standing (aka: Seniors versus Juniors) will be placed first and more likely to receive preferred spaces versus students in lower academic standing. 

    All-Female Floors

    The fourth floor of Coblentz Hall and the first floor of Shriner Hall are designated all-female floors. Smith Hall first and third floor are also all Female, with Memorial Hall second and third floor being all female. 

    All-Male Floors

    Smith Hall second floor and Memorial Hall first floor have been designated as all male floors. 

    All-Gender Floors

    All other floors besides the all-female floors are designated all-gender. This means one room on the floor may be designated male residents and the next room may be designated female residents. It also means students of different genders may choose to live together in a room on these floors (see All-Gender Rooms below).

    All-Gender Rooms

    Upperclass students in the room selection process of varying genders may choose to live together in a room on all-gender floors. Should any student depart their housing assignment, the remaining roommate(s) would have 72 hours to find a replacement roommate to fill the vacancy; if a replacement is not found, the space would be designated as single-gender for administrative assignment; this would result in the apartment roommate or triple/quad roommate of the departing student moving to another housing assignment to allow for the space to be available as a single-gender for the duration of the academic year.

    Elevator Access

    The elevator in Meyran Hall will remain offline for student use next academic year. Students requiring elevator access must select Coblentz, Memorial, New Hall, Shriner or Smith Hall and should request a housing accommodation. The Shriner Hall elevator stops at the third floor (does not go to the fourth floor).

    Air-Conditioning

    Every building has access to air-conditioning either through centralized air-conditioning in the building, or a window unit. 

    Animal Allergy-Reduced Floors

    Coblentz third floor, Meyran third floor, and Shriner second floor are considered animal allergy-reduced floors. This means if students are approved to have an emotional support animal, effort will be made to have assignments on other floors so residents on these floors are not impacted as much.

    First-Year Housing

    Smith Hall and Memorial Hall will be designated for new first-year housing assignments. Additionally, the basement and first floors of Meyran Hall will be used for first-year students. Therefore, these locations are NOT available in the room selection process for continuing upperclass students.

    The housing wait list will be first available beginning at 10 p.m. on Thursday, April 30, and will be accessible by clicking here (link will be available at that time). Late in the summer - prior to August move-in - submitted requests will be processed based on available space. Those unable to change assignments will be processed, if possible, during the fall semester if spaces become available. Hood College sophomore students must have roommates; therefore, any housing wait list request for a single room from students with fewer than 56 earned credits will not be processed.