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Event Information Sheet
Name of Event/Visit
Date/Time/Location of Event
Outline
Hood Point of Contact
Alternate Contact
Talking Points/Remarks
PURPOSE: (What is the purpose of the meeting, event or paper?) Is a prep session needed in addition to a read-ahead packet
OBJECTIVE: What is the desired objective/outcome for this event?
ATTENDEES: (Who are the attendees?) List the attendees for the event as well as any background information on all attendees. Include full title, full name, address, phone numbers (work and home, if appropriate) and email address. Provide biographies of all major participants at the event.
SUMMARY/OTHER: (Who is proposing the event / visit? / With whom has it been coordinated?) In this packet include original invitation, document or action. For all coordination show concurrence or non-concurrence with appropriate remarks. Please take time to consider complete coordination: any office with an interest in the issue contained in the event/visit should have an opportunity to have their opinion reflected on this sheet.