Check List

Events Toolkit

Below is a list that may help you prepare and execute each aspect of your event with precision. Feel free to use this as a planning tool so that you can enjoy the big day with less stress and fewer unpleasant surprises! 

About The Event

  • Title
  • Speaker(s)/Performer(s)
  • Date and Time
  • Location
  • Target Audience
  • Budget

Selecting a Date & Time

  • Check the Hood College Calendar of Events for potential conflicts.
  • Consider audience availability (class schedules, work schedules, religious holidays, travel time)

Reserving a Space

  • Fill out the event inquiry form! If you are not sure what space is best for your event, contact the Office of Conference & Event Services. Please note that classes and student events are given top priority.

Set Up

Contact the Office of Conference & Event Services to discuss any of the following set-up needs:

  • A/V equipment or A/V Tech support during the event
  • Sound equipment
  • Lighting
  • Room set up
  • Stage set up
  • Tables and chairs
  • Signage
  • D├ęcor

Event Promotion

  • Submit the event to the Hood College Campus Calendar.
  • Contact the Office of Marketing & Communications for Emails, Social Media and Advertising services. Please note that any materials intended for mass distribution must be approved by the Vice President of Marketing and Communications.

Printed Materials

Contact Print @ Hood to explore the wide variety of print, signage, mail, screen printing and embroidery services our team has to offer!  Some commonly used tools are:

  • Postcards
  • Flyers
  • Posters
  • Invitations
  • Program Booklets
  • Banners

All issues related to tickets and seating must be discussed with the Conference & Event Services staff.