Room Changes and Consolidations

Residence Life offers two key processes during the semester to support students seeking changes to their housing assignments: Room Exchanges & Changes and Room Consolidations. These options are designed to promote flexibility, equity, and community across our residential spaces. Whether you're hoping to move to a new room, live with a friend, or are part of a mid-semester consolidation, this page provides the forms and information you need to navigate the process smoothly.

Room Exchanges & Changes

After the Add/Drop Period ends, current residents will have the opportunity to participate in the Room Exchange and Changes process. This is designed for students who are interested in:

Moving to a different floor, building, or room type
Living with a different roommate

Before submitting a request, students are strongly encouraged to consult with Financial Aid, as a change in room type may impact your Student Account billing.

Important Notes:

Any billing changes due to Room Exchanges & Changes will be reflected in your student account by Friday, September 12.
This process does not require RA mediation, but your RA is always available as a helpful resource if you’d like to talk through your options.
Students living in semi-suites or suites may only request a roommate change within their current double room.

Room Consolidations – Mid-Semester Housing Adjustments

Midway through the semester, Residence Life will begin the Room Consolidations process to optimize housing assignments and create equity across the residential community. This process involves reassigning students in double, triple, or quad rooms with vacant beds to new rooms or roommates.

Why Consolidations Happen:

To open rooms for students requesting building or room changes
To reserve space for emergency housing needs
To ensure fair and efficient use of available housing

If you are selected to participate, Residence Life will notify you directly. You may be asked to:

Be administratively consolidated with another student
Consolidate with a chosen friend
Or, in some cases, buy out the vacant bed in your current room

Important Notes:

Any billing changes due to consolidations will be reflected in your spring semester charges
All students involved must complete their move before winter break

We appreciate your flexibility and cooperation as we work to support a fair and inclusive residential experience for all students.

August

Wednesday, August 27 - Add/Drop period ends. All residents must be enrolled in at least 12 credits.

Thursday, August 28 to Wednesday, September 5 - Room Exchanges & Changes Form is open. Room changes will be approved on a rolling basis. Residents are responsible for cleaning the space they leave and move into.

September

Thursday, September 4 to Sunday, September 7 - Residents who have been approved for a room change will move into their new assignments. As of 9:00 a.m. on Monday, September 8 anyone who has been approved to move that hasn't done so yet will be charged an improper move out fee and lost key fee, if applicable.

Friday, August 12 - All billing changes will be communicated to Student Accounts

October

TBD - Room Consolidations notifications will be emailed to students who will be part of the administrative process.

November

TBD - Students will need to move into their new housing assignments as determined by the Room Consolidations process.

If you're a current resident looking to make a change to your housing assignment, the Room Exchanges & Changes Form is the correct form to use. This includes requests to:

Move to a different floor, building, or room type
Have a friend move into your current space
Move into a friend’s room
Exchange beds with another student in a semi-suite or suite (especially applicable for Blazer Hall residents)

Please note: Students in semi-suites or suites may only exchange beds with others in similar room types. Be sure to consult with Financial Aid before submitting your request, as changes in room type may affect your Student Account billing.

The Room Consolidations Form will become available mid-semester for students who are selected to participate in the housing consolidation process. If you are part of this process, you will receive direct communication from Residence Life with instructions and next steps.

Students involved in consolidations will be asked to choose one of the following options:

Be administratively consolidated with another student
Consolidate with a chosen friend
Buy out the vacant bed in their current room (based on availability and institutional priorities)

Please note: Not all students will be eligible for the buyout option, and availability is limited. Any billing changes resulting from this process will be applied to your spring semester charges. All moves must be completed before winter break.